Agriculture (USDA) Food and Nutrition Service Training Civil - - PowerPoint PPT Presentation
United States Department of Agriculture (USDA) Food and Nutrition Service Training Civil Rights & Discrimination (Part 1) TEFAP & TANF Regulations (PART 2) 1 Civil Rights & Discrimination Federal and USDA civil rights
1
(Part 1)
(PART 2)
Federal and USDA civil rights regulations and policies ensure no person in the United States is subject to prohibited discrimination in programs and activities conducted in whole or in part by USDA based on: RACE • COLOR • NATIONAL ORIGIN DISABILITY • SEX • AGE
2
Furthermore, no person is subject to reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
3
Customer can call (866) 632-9992 for a USDA Program Discrimination Complaint form. Customer can submit complaints to the USDA, Office of the Assistant for Civil Rights at 1400 Independence Avenue, SW in Washington, D.C. 20250-9410. Customer can also submit complaints via email: program.intake@usda.gov.
4
Requirements:
English proficiency
5
No religious activities allowed, including activities such as worship, or religious instruction
6
Customers are not required to participate in religious activities Religious activity must take place in a separate location at a different time It must be made clear that religious activities are not endorsed by USDA
7
It is acceptable for… Organizations to use their facilities to provide services without removing religious materials Hang a cross on the wall Display a stand with faith-based pamphlets at the front or back Have a Pastor or other religious officials assist with distribution
8
It is unacceptable to … Require customers to stand by the cross and recite a prayer Refuse USDA foods to customers who do not practice your faith Insert faith-based pamphlets in bags or boxes Force or encourage participants to have a religious conversation with the pastor or official
9
Faith-based or religious organizations must give written notice to all customers of the right to be referred to an alternate food pantry, soup kitchen, or shelter that is in the same geographic area.
10
11
12
If a customer objects to the religious character of an food pantry, soup kitchen or shelter, that organization must promptly undertake reasonable efforts to identify and refer the customer to an alternate food pantry, soup kitchen, or shelter to which the customer has no
the Foodbank must be notified.
13
14
15
16
TEFAP provides free food to agencies who voluntarily participate in this Federal program.
17
Pantries:
manner every month
storage is an issue
18
Food must be stored in a manner to protect from spoilage, infestation, damage or other conditions that may jeopardize the safety of foods. ____ ____ ____ The receipt of damaged, spoiled, infested USDA commodities must be reported to the Foodbank.
19
Thermometer
refrigerate between 35° F and 40° F and freeze below 0° F
Pest control Rotate – FIFO Expiration and use-by dates
20
USDA Commodities serves as a supplement to your existing food Mix together for distribution
(donations, purchased foods, & USDA commodities)
Distribute USDA products within 30 days of receipt Must not be used for any other agency function
21
Discard 2017 version Convenient location Train staff and volunteers Follow the rules and procedures
22
Notice To Program Participants
Conditions customer agrees to: income, consumption and liabilities
Income Eligibility Guidelines
Lists max allowable monthly gross income - replaced annually
Days/Hours of Operation
Post outside and inside Must be open for at least 2 hours per week
“And Justice For All”
Instructions for discrimination or Civil Right violations
Prohibited Activities
Donations, payment for services, food cannot be sold, politics
Written Notice of Beneficiary Rights
Notification that customer can receive a referral to another pantry, soup kitchen, or shelter if there is a religious character conflict
23
24
Food Bank, USDA, and DHS
to be eligible
25
and add to the total number of meals
26
reduction of commodities
month, e.g., sign-in, plate counting
total meals served
27
Comply with the Federally-approved State Plan of Operation
28
Customers attest that the information on the Signature Sheet or Proxy Form is accurate:
Household Size Street Address City # Children SNAP
Monthly gross income does not exceed DHS established limits based on poverty/unemployment
29
30
Food Bank Name Pantry Name Pantry Address Month/Year 31
D A T E S I Z E S I G N STREET ADDRESS
& CITY
# K I D S 32
If you request ID from one person then you Must request from E-V-E-R-Y-ONE!
33
No ID Homeless Mail – utility bill or letter from landlord
Medicaid/Medicare Card
34
Correct as many errors as possible 35
Incorrect numbers will throw off totals and distort statistical data 2 ERRORS 36
0 ERRORS Pantry staff can fill out/correct any information but cannot “make-up” or guess customer data or sign for customer Total columns on every page 37
Do not allow customers to sign in on top line with the headers 2 ERRORS 38
Number of household size is affected if header line is erroneously used. 10 lines vs 11 lines 0 ERRORS 39
Distribution Month/Year vs Date column Ditto marks never allowed 40
Do not allow customers to sign on the “Total” line 12 ERRORS 41
10 lines per page unless “Total” line is erroneously used
2 ERRORS 42
Do not include numbers twice for same customer on the “Total” line 43
Draw a single line from the Date column to the SNAP column 3 ERRORS 44
Draw either a line across form or draw short lines in each box 45
Numbers are not included in total if customer is not served 0 ERRORS 46
4 ERRORS It is allowable to write the date on the top line and draw a line down so that the customers do not need to write in the date 47
0 ERRORS Another option is to “fill-in” the dates at a later time, but it is not required 48
10 ERRORS The “city” on the “street address” line is not allowed 49
5 ERRORS “Fill-in” the city if known 50
Always required: # of Household Size Street / City # of Children 51
11 ERRORS 52
9 ERRORS 53
2nd to the last column on the signature page
54
“TANF” stands for Temporary Assistance for Needy Families:
55
Last column on the signature page
The Illinois Department of Human Services (DHS) administers the Supplemental Nutrition Assistance Program, or SNAP in the state of Illinois Eligible applicants receive food assistance benefits, which are automatically transferred to an electronic card, called the Illinois link card 56
57
58
59
Customer completes, signs & dates the Proxy form Proxy takes the form to the Pantry Proxy signs & dates the form while at the pantry Pantry staff sign and date the form
Household Size Customer Info TANF Kids Proxy Name Pantry Info SNAP Customer Signs & Dates Proxy Signs & Dates Pantry Personnel Signs & Dates
All Signatures & All Dates are Required
60
Correct all Signature Sheets and Proxy Forms
61
Monthly Distribution Report
Signature Sheet
62
Mail: IDHS Emergency Food Program Attention: Manager 823 E. Monroe Street, Springfield, IL 62701 Fax: (217) 558-5408 E-mail: DHS.IEFP@illinois.gov Evaluation questions should be directed to: DHS.IEFP@illinois.gov or call (217) 782-0592. 63
Thanks to all of you (workers and volunteers across Illinois), TEFAP provides an emergency response to hunger through the distribution of USDA food commodities.
64