Agile with a lowercase a: The Art of Collaborative PM Hosted by - - PowerPoint PPT Presentation

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Agile with a lowercase a: The Art of Collaborative PM Hosted by - - PowerPoint PPT Presentation

Apr 19, 2023 196 likes •691 views

Agile with a lowercase a: The Art of Collaborative PM Hosted by Kylie Forcinito and Nick Switzer Join Us for Contribution Sprints Friday, April 28, 2017 First-Time Sprinter Mentored Core General Sprints Workshop Sprint 9:00am - 6:00pm

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Agile with a lowercase ‘a’: The Art of Collaborative PM

Hosted by Kylie Forcinito and Nick Switzer

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Join Us for Contribution Sprints

First-Time Sprinter Workshop 9:00am - 12:00pm Room: 307 - 308 Mentored Core Sprint 9:00am - 12:00pm Room: 301 - 303 General Sprints 9:00am - 6:00pm Room: 309 - 310

Friday, April 28, 2017

#drupalsprints

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KYLIE FORCINITO | Account Manager

kforcinito@elevatedthird.com | d.o: kforcinito

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

NICK SWITZER | Development Director

nswitzer@elevatedthird.com | d.o: switzern | @switzern

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We’re a digital agency that helps

  • rganizations solve technology

and marketing problems.

elevatedthird.com

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WHY ARE WE HERE?

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The discovery process has ended and everyone is pumped! Now what?

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

To help cure your post discovery hangover.

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Don’t lose the momentum you gained during the discovery process.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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Discovery Process Assumptions

  • Include the same cross-functional team - every

discipline should be involved

  • Project docs are solid and ready to use in

implementation

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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WHERE WE WERE

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Discovery was defined, but the project would plateau as the team went different directions.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

Projects were being completed, but it felt like we needed a clearer, more unified approach.

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THERE HAS TO BE AN EASIER WAY!

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Satisfy client contract and budget needs while keeping collaboration a priority.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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WHY THE A IS LOWERCASE

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No Scrum Master, No Problem

  • Agile: “Quick and well-coordinated in

movement; Active, lively; Marked by an ability to think quickly.”

  • Grab the best parts of agile and modify them

for your needs.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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Collaborative PM Each team member needs to understand their role, responsibility, expectations and how to make an impact on the project.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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“The best architectures, requirements and designs emerge from self-organizing teams.”

  • The Twelve Principles of Agile Software

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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WHERE DO WE START?

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Take the values of agile development and bend them to fit your process.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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MEETINGS AND COMMUNICATION

INDIVIDUALS AND INTERACTIONS OVER PROCESSES AND TOOLS

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Remote team members don’t need to struggle! Consistency is key.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

Communication tool consistency.

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Prioritize straight talk & develop a shared understanding of expectations with the entire project team.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

Communication is streamlined & direct.

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More, focused, shorter meetings with only the relevant team members.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

Right people in the (virtual) room at the right time.

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Review the work internally each week, & with the client after each sprint.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

Live demos for internal & client teams

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Try This!

Gamify your meeting rules. Team members pay $1 for being late and $1 for veering

  • ff-topic.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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PLANNING AND SCOPING

CUSTOMER COLLABORATION OVER CONTRACT NEGOTIATION

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Involve your client in sprint planning and feature prioritization from the beginning. Help them understand how to be a good product owner.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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All stakeholders should be aligned

  • n feature priority

and budget before implementation begins.

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Organized, efficient and simple task and budget management is invaluable.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

Let your PM tools make you more efficient.

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Try This!

Share budget progress and current risks with your client in a weekly meeting.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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DOCUMENTATION

WORKING SOFTWARE OVER COMPREHENSIVE DOCUMENTATION

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Find the right balance of shared understanding and documentation. It’s okay for this to change across projects!

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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Prioritize living documents that are maintained & useful over throwaway deliverables.

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Must-Have Documents

User stories - Prioritize functionality. Risk mitigation - Document possible threats to scope. Build spec - Accessible content architecture plan. Feature estimates - Full list with estimate ranges. Wireframes and Styleguide/Designs - Look and feel.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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Try This!

Create a spreadsheet with all user stories & their associated

  • priority. Turn this into

your UAT document when it’s time to test.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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BALANCE THE BIG PICTURE WITH THE LITTLE DETAILS

RESPONDING TO CHANGE OVER FOLLOWING A PLAN

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Don’t be discouraged when your plans go down the drain. Bring the team together and respond to change.

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Set aside time to take on specific problems with only the team members required to remove any blockers.

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Try This!

Include an agenda & goal in every meeting. If it begins to veer off course, make a note & schedule a time to address other issues.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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USER ACCEPTANCE TESTING

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Testing after each sprint isn’t a reason to skip a final UAT

  • period. Take time to

ensure the system works together as intended.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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UAT Must-Haves

  • The implementation team and the client team

should be performing tests from the same document.

  • The UAT document should not include functionality
  • utside of the current, approved user stories.

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Try This!

Involve people from

  • utside the project.

Assign user roles & run through your UAT plan with users unfamiliar with your product.

AGILE WITH A LOWERCASE ‘A’: THE ART OF COLLABORATIVE PM

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LAUNCH!

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Rebrand the icebox

Keep track of features, & address them within a reasonable amount

  • f time.

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A live site doesn’t mean our process ends. Work with your client to create a development cycle to iteratively improve your product.

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The “highest priority is to satisfy the customer through early & continuous delivery of valuable software.”

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Great software & a happy client.

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Thank you!

Visit us at booth #333

elevatedthird.com

Follow us on our social channels:

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What did you think?

Locate this session at the DrupalCon Baltimore website:

https://events.drupal.org/baltimore2017/sessions/agile-lowercas e-art-collaborative-project-management

Take the survey!

https://www.surveymonkey.com/r/drupalconbaltimore

elevatedthird.com

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QUESTIONS/COMMENTS?