AGENDA Opening Comments 2013 A year of change What s ahead in - - PowerPoint PPT Presentation

Opening Comments

• 2013 – A year of change
• What’s ahead in 2014

Treasurer’s Report – Questions fielded by Matt Stephen

• 2013 Actuals vs. Budget and 2014 Budget Overview

Portfolio Updates – Questions fielded as we go along

• Development and Transportation – Joshua Grundy
• Safety & Security – Spencer Warren
• Environment & Green Space – Laura Fromow
• Communications – Jay McLean (NEW Director)
• Events & Activities – Kelly Fry (NEW Director)
• Parks & Recreation – Karin Taylor
• Memberships – Ivola Johnson
• Sponsorships – Niraj Signhal

Open Forum Discussion if needed The public is invited to bring forth comments and concerns for discussion We also welcome suggestions for future projects and events

October 12, 2011 7:00 p.m. Stonebridge Clubhouse November 26, 2013 7:00 p.m. – 9:00 p.m. Stonebridge Clubhouse

AGENDA

SCA Executives

TREASURER & SECRETARY Matt Stephen PRESIDENT Chris Clarke . SPONSORSHIPS Niraj Singhal DEVELOPMENT & TRANSPORTATION Joshua Grundy SAFETY AND SECURITY Spencer Warren ENVIRONMENT Laura Fromow PARKS AND RECREATION Karin Taylor DIRECTOR‐AT‐LARGE Aniket Joshi MEMBERSHIPS Ivola Johnson

NEW SCA Executives

Jay McLean – Director of Communications Jay and his wife Tina, with two young boys Liam and Noah, have been Stonebridge residents since 2008. Jay was born in Ottawa and has been a resident of Barrhaven for over 30 years. He obtained a Bachelor of Arts in Psychology with concentration in Criminology from Carleton University, followed by a Bachelor of Computer Science with concentration in Information Management Systems from the University of Ottawa. Jay worked for numerous software development consulting firms before starting his own consulting business in 2001. He is currently contracted as a software development manager in the public sector. Jay joined the SCA executive as Director of Communications in October 2013. Kelly Fry – Director of Activities Kelly has been a Stonebridge resident since 2004 along with her husband, two kids and their golden retriever. She holds a Bachelor of Commerce degree from the University of Ottawa and is passionate about marketing. With 10 years experience in the aviation, defense and not‐for‐profit sectors, Kelly is thrilled to be planning the Stonebridge community events. If you have an idea for a new event or comments on current events, please let her know.

Current Board Structure

Executive Committee President Chris Clarke Treasurer Matt Stephen Vice-President Vacant Secretary Vacant Directors and Portfolios Development & Transportation Joshua Grundy Activities Kelly Fry Communications Jay McLean Safety & Security Spencer Warren Sponsorship Niraj Singhal Membership Ivola Johnson Parks Karin Taylor Environment Laura Fromow Directors at Large Director at Large Aniket Joshi Director at Large Vacant Director at Large Vacant Director at Large Vacant

The objectives of the Association are to promote the quality of life in the community so that Stonebridge is a pleasant, fulfilling and meaningful place in which to live, by: 1) Promoting and protecting the interests of the community with respect to the planning and future development of Stonebridge and its environs, and promoting and protecting the safety of Residents of Stonebridge; 2) Ensuring, through its representatives, that the community’s interests are communicated effectively to public and other agencies whose activities may be of concern to the community; 3) Keeping the community informed about available activities and opportunities that may be of benefit to, or affect, the Residents of Stonebridge, and initiating new programs and policies that benefit the community; 4) To conduct such social, educational and recreation programs as shall be deemed desirable from time to time; 5) To protect the natural beauty and foliage of Stonebridge and immediate surrounding areas and to devise or promote programs that enhances such natural beauty and foliage. This will be the mandate of the environment and parks and recreation portfolios.

SCA Objectives

• # 1 Priority is promoting Safety & Security
• Traffic
• Speeding
• Intersection controls
• Pedestrian & child safety
• Crime Prevention
• Foster greater Community Spirit by getting involved and volunteering –

Community Engagement is Key

• We want to hear from you – YOUR OPINION MATTERS :

stonebridgeca@hotmail.com

Contact your Councillors & COPY US: Stonebridge West - Jan.harder@ottawa.ca Stonebridge East - Steve.desroches@ottawa.ca

• Come to our Board Meetings

Support Your Association

Help us by contributing to your Community

• Respect the restrictive covenants in your home purchase agreement
• Volunteer
• Become a registered SCA member
• Join a sub-committee of the SCA Board of Directors
• Be a street rep
• Suggest events for the SCA and help with planning and operating events
• Start a social club
• Join the PACE CAR program
• Pick up litter and keep our community clean and beautiful
• Protect our parks - plant trees
• Report vandalism

Bookmark our Website and Facebook Page, keep informed, and stay involved

Support Your Association

SCA 2013 Budget vs. Actual

2013 Budget 2013 Actual Revenues Memberships 2,800 1,968 City Grants 2,600 3,450 Soccer Program 5,000 5,870 Advertising 7,500 2,620 Events Fees and Sponsors 10,000 746 Total Revenues 27,900 14,654 Total Expenses 29,280 11,780 Total Revenues less Expenses

• 1,380

2,874

SCA 2013 Budget

• vs. Actual

2013 Budget 2013 Actual Total Revenues 27,900 14,654 Expenses Kilbirinie Park Rink

250 287

Soccer Program

2,000 3,149

Parks & Recreation

4,000 58

Events

15,980 3,672

Safety & Security

100

• Environment
• 1,839

Sponsorship

1,000

• Communications - Flyers/Printing

1,300

• Signage

300 180

Website

900 85

Office Supplies/Postage

300 169

Bank Charges

50 108

Board Meetings

300

• Miscellaneous

300 170

Liability Insurance

2,500 2,063

Total Expenses 29,280 11,780 Total Revenues less Expenses

• 1,380

2,874

SCA 2014 Budget

2014 Budget 2013 Actual Revenues Memberships 4,000 1,968 Rink Program - City Grant 3,500 3,450 Soccer Program 5,500 5,870 Advertising 5,000 2,620 Events Fees and Sponsors 4,000 746 Total Revenues 22,000 14,654 Total Expenses 22,000 11,780 Total Revenue Less Expenses 2,874

SCA 2014 Budget

2014 Budget 2013 Actual Total Revenues 20,000 14,654 Expenses Kilbirinie Park Rink

300 287

Soccer Program

3,000 3,149

Parks & Recreation

4,500 58

Events

6,000 3,672

Safety & Security

500

• Environment

1,000 1,839

Sponsorship

450

• Communications - Flyers/Printing

1,100

• Street Reps - Printing

200

• Signage

400 180

Website

1,750 85

Office Supplies/Postage

200 169

Bank Charges

100 108

Miscellaneous

200 170

Liability Insurance

2,300 2,063

Total Expenses 22,000 11,780 Total Revenues less Expenses 2,874

Development

New School Construction

Chapman Mills Public School

• Completed and opened in 2013.
• St. Cecilia Elementary School
• Completed and opened in 2013.

École Élémentaire Catholique Sainte-Kateri

• Completed and opened in 2013.

New OCDSB Elementary School In Half Moon Bay

• A new elementary school has been placed at the top of the list by the school board

for new funding. The school would be targeting a September 2015 opening date if it receives provincial funding.

Development

Realigned Greenbank Road and Southwest Transitway Extension (South of Cambrian Road) Environmental Assessment

The SCA has been involved with the public consultation group to determine the best route for the future extension of New Greenbank Road past Cambrian Road. Two meetings have occurred to short list the preferred routes with a final meeting scheduled for December/January to confirm which route will be selected for formal approval.

Development

Cambrian Road Widening Environmental Assessment

The SCA has been involved with the public consultation group to determine the future of Cambrian Rd. Three meetings were held this year to establish an interim plan and an ultimate plan for the corridor.

Current Roads and Infrastructure Projects Jockvale Road Widening

The majority of the road work has been completed, with four lanes of traffic open from the Cambrian /Jockvale roundabout to the north side of the new bridges. Construction continues

• n the northbound bridge, with the foundation almost complete. Expect the second bridge to
• pen in the Spring of 2014.

Cambrian Road Widening and Urbanization

Cambrian Road has been widened from Jockvale to Tucana Way, with new sidewalks installed on the south side all the way to Greenbank, and an asphalt multi-use path on the north side. Grass and trees have been installed recently. Additional sidewalk work will be required at the new sportsplex, which should be completed next year.

Greenbank Road Widening (Malvern Drive to Strandherd Drive)

Greenbank will be widened to 4 lanes from 2, completing the 4 lane section from Fallowfield to Strandherd. The work will include a new grade separated underpass at the rail cross. Utilities work has been ongoing this Fall, with 2 years of road work to be completed in 2015.

Development

The new bridge will connect Barrhaven to Riverside south. The steel structure has been completed, installed, and moved into place. The continuous concrete slab deck was recently poured. As per City of Ottawa press releases completion is slated for September 2014.

Strandherd – Earl Armstrong Bridge

Jockvale Road Widening Phase 3

• The next phase of the Jockvale Road Widening will start at the Cambrian roundabout

and proceed to just before the intersection of Prince of Wales Drive. This work is slated for the 2020 to 2025 timeframe.

Future 416 Interchange

• Still in the long-term plan is a future interchange at Barnsdale Road. This will connect

into the South Barrhaven area via new and old Greenbank Road.

New Greenbank Road

• The new Greenbank Road and new bridge crossing the Jock river have been moved up

to Phase I of the new Transportation Master Plan, being 2014 to 2019.

Future Road and Infrastructure Projects

Future Road and Infrastructure Projects

Development

Proposed Future Projects Residential Development 3584 Jockvale Road & 3700 Jockvale Road

• A single home development proposed by Monarch Homes, consisting of 11 detached

homes on a private street that connects to Kilbirnie Drive. The SCA, as well as a number

• f residents in the vicinity of the development, have filed public opposition to the project.

Safety and Security 2013 Accomplishments

• 2013 Fun Day BBQ gave away over 200 kids bicycle helmets and over 40

kids life jackets, plus taught them how to wear them properly.

• Met with the City to compare speed results prior to the painted lines and

after they were installed. Speeding has decreased since the lines were put in.

• The City has been rotating speed signs around the streets in our

Community – shared with other Communities in our two Wards.

• Met with Jan Harder in regards to St. Cecilia school and the parking issues

they have created for parents dropping kids off in the morning and picking kids up in the afternoon.

• Further, the safety issues with kids crossing with no crossing guard at St.

Cecilia; they don’t have funding until late 2014 for crossing guards.

Safety and Security 2014 Priorities

• Meeting with the Catholic school board and Jan Harder to discuss the

parking issues that are present at St. Cecilia. We are proposing to allow temporary parking on Cambrian Rd, to allow parents to drop-off / pick-up their kids safely.

• Ensuring that the City and the Catholic school board get Crossing Guards

for the 4-way stop to allow kids to safely cross the street.

• Enforcing the idea of making Kilbirnie a 40km/hr zone, to match the other

collector roads in Stonebridge.

• The SCA has budgeted to purchase some signs to help create more

visibility in areas of kids playing and parks.

• If you see vehicles violating laws, please call 613-236-1222 – the more

reports they have, the more police presence we get in the Community.

Safety and Security

Driving through Roundabouts

• Slow down and watch for pedestrians on the approach to the yield line at the entrance of the

roundabout.

• Use the left lane to turn left or to go straight. Use the right lane to turn right or to go straight.
• As you approach the roundabout, look for signage to choose your exit. Choose which lane to use

as you would for any other intersection

Safety and Security Priorities

A pedestrian has the following survival rates when hit by a moving vehicle*: 30km = 95% survival rate* 50km = 55% survival rate* 60km = 5% survival rate*

*Ashton and Mackay 1979

Safety and Security

Reminder of the City of Ottawa helmet by-law:

Bicycle helmets must be worn by all cyclists who are under the age of 18.

Look for the CSA or CPSC certification in the helmet before you buy or wear it. To provide maximum protection, the helmet should fit level and square on the head, and the front should cover the forehead. It should sit snugly on and not slip when the head is moved around, even before the chin strap is

• fastened. The straps should be adjusted to meet just below the ear, and fastened comfortably. See the

images below for proper fitting. For more information, contact Ottawa Public Health Information at 613-580-6744.

Spencer Warren - Director, Safety and Security

Environment & Green Space

• 2013 Highlights
• Spring clean-up day held April 27th – cleaned our 3 parks.
• Communicated regularly with residents regarding road construction, specifically

relating to the corner of Jockvale and Golflinks, property maintenance, Ash Borer in our community, and pet waste pick up.

• Communicated with Monarch/Golf Course about the Gatehouse fountain and

pond maintenance. Monarch is willing to do very little maintenance.

• Contact

Craig Stanley at craigs@monarchgroup.net and Joe Warner at joew@monarchgroup.net if you believe that Monarch should be doing more to maintain the fountain and pond near the Gatehouse.

• Our community Tree Mapping project of Ash trees in our parks through the City of

Ottawa’s CEPGP.

Environment & Green Space

• 2014 Priorities
• Continue to educate the community about Emerald Ash Borer (EAB) in our

community and what can be done to save and/or treat private property trees.

• The SCA has applied for another grant through the CEPGP to assist with

completing the second phase of our Tree Mapping project in Spring 2014. The focus will be street trees on the East side of Stonebridge.

• Covenant adherence – signage, property maintenance, etc.
• Tree Plantings.
• Reminders – Stoop and Scoop, Litter Pick-Up, Blue/Black Box Recycling.

2013 Stonebridge Parks Tree Mapping Project

The genesis of this project was concern for the loss of tree canopy in our community, namely the Ash trees due to the Emerald Ash Borer. Trees were mapped at 3 parks within Stonebridge Community: W.C. Levesque Fields, Golflinks and Kilbirnie.

• The working Group included local residents, foresters, a certified arborist and a tree

mapping specialist.

• Field work was carried out over the summer months, recording the Raw Data digitally.
• All tree species, sizes and conditions were mapped.
• Sampled trees at the woodlots next to Levesque and Kilbirnie – mapped trees and

species.

• Data Tables for each parks and woodlots summarizing the analysis.
• Specifically Mapped Ash Trees for each park.
• Recommendations

2013 Stonebridge Parks Tree Mapping Project

• Number of total trees recorded at the 3 parks = 415.
• Number of ash trees = 91 (or 22% of the tree canopy in the 3 parks)

Metric Levesque Park Kilbirnie Park Golflinks Park # of trees recorded 156 82 23 # of species identified 32 13 5 # of ash trees 39 25 14

Observations 5 were 24dbh or larger – only 1 in good condition 12 dead, 11 poor/fair condition, 2 in good condition 13dbh average = too small to treat against EAB

• What were the recommendations of the report?

2013 Stonebridge Parks Tree Mapping Project

• Total number of trees recorded in sampling of the wooded areas

bordering Levesque and Kilbirnie park = 140

• Number of different tree species identified = 35
• Predominant tree species = Ash, Elm and Basswood
• How many trees in the parks and wooded areas will be lost?
• All Ash trees will be lost in the next 2 to 5 years as a result of the

Emerald Ash Borer (“EAB”), if the trees are not treated for EAB

• What were the recommendations of the report?

2013 Stonebridge Parks Tree Mapping Project

• Recommendations of the report:
• City’s Forestry Services treat the Parks’ Ash trees that are 20-25dbh or

larger

• Begin succession tree planting now in all three parks
• Plant a mix of tree species and focus on large canopy producing trees
• Improve parks’ maintenance operations around base of trees by

protecting with mulch

• SCA continue to meet regularly with Forestry Services City Staff
• SCA to meet with City Parks Maintenance & Operations staff in the

Spring to improve tree maintenance (protect base of tree with mulc). Follow up Summer and Fall.

• SCA obtain street tree inventory from City’s database and identify Ash

trees, size and condition.

2013 Stonebridge Parks Tree Mapping Project

• Next steps:
• Work closely with City’s Forestry Services to deal with Ash trees in the

Community’s parks

• Follow up on the recommendations presented in 2013
• Involve the Community in helping to preserve the neighborhoods’

trees, streetscape

• Provide necessary information about neighborhood’s trees and their

condition

• Communicate options on how to deal with the invasive Emerald Ash

Borer in our community

Communications 2013 Achievements

• Increased use of the SCA Facebook page that allows for timely posting of

information on upcoming events or issues, and provides a forum for residents to communicate and interact.

• Updated the SCA website content to reflect current organizational objectives

and by-laws, upcoming events and current development issues.

• Performed a detailed analysis of the SCA website in preparation for the

website modernization in late 2013 / early 2014.

• Updated the SCA newsletter template to facilitate the communication of

current events and issues.

• It is important to note that we have had several SCA Directors involved in

supporting the Communications portfolio throughout 2013 due to Director turnover.

• Ensure the continual distribution of current information on Stonebridge

community events, developments and issues via SCA email, website, e- newsletters, and social media.

• Modernize the SCA website through technology modernization to improve

security and maintainability.

• Evaluate opportunities to facilitate the delivery of SCA services on the

website and social media.

• Improve the reach of SCA communications.

Communications 2013-14 Priorities

• A membership drive will be conducted in 2013-14 to increase membership,

tentatively set at a 50% increase (currently 200 family memberships).

• The Street Representative program will be re-initiated to welcome new

residents to the community and encourage SCA membership.

• We expect increases in sponsorship will be realized as a result of the

content refresh, modernization of the SCA website, and development of strategies to target business advertising through SCA media.

Communications 2013-14 Priorities

Movie Night x 4 June – September Kilbirnie Park

Fun Day for CHEO

July 2013 Kilbirnie Park Kids Halloween Party October 26, 2013 Manotick Arena Kids Christmas Party December 1st, 2013 Manotick Arena 4th Annual Ladies Night Out November 21st Stonebridge Clubhouse

2013 SCA Events

• Adult Party
• February 2014
• Stonebridge Clubhouse
• Family Fun Day
• June 2014

2014 SCA Events

SCA Events and Activities Over 50’s Club

BOOK CLUB Presently there are 1 Day and 2 Evening groups that meet

• nce a month for a lively discussion about their latest read.

BRIDGE GROUP An active group. All levels of experience are welcome. (Non Competitive) DINNER GROUP Similar to a Pot Luck Dinner. There are 4 couples per group who get together once a month in each other’s homes. Very informal and low key! These groupings are changed every 4

• months. In addition there is our annual Summer BBQ and

Christmas Party for the entire Dinner Group to enjoy. The Stonebridge Over 50 Group was created a few years ago by Christine Hollink as a way for residents to get to know one another better while sharing in various, social activities.

SCA Events and Activities Over 50’s Club

GOLF Social games. Ladies meet on Monday mornings to play 9 or 18 holes. A men’s group get together for a round on Thursday afternoons. ARTISTS New Group as of 2010! Every level, every style, sharing techniques and art contacts. Other interests, such as Gardening, Walking, Photography, etc. may be added at any time depending on the level of interest. The primary point of contact is our Group Coordinator, Christine Hollink and she can be reached at 613-692-6766 or by e-mail gjhollink@rogers.com. Details will be available on the Stonebridge website under the Community Information Tab.

Parks & Recreation 2013 Achievements

Parks:

• Kilbirnie Park field drainage system was replaced last year and it worked very well – this Spring the

areas that were previously swampy drained well and were dry.

• Donation of Picnic Benches for under the gazebo.
• WC Levesque, Golflinks and Kilbirnie Park have been adopted by SCA on behalf of the community. It

is important that we all help out by keeping them free of garbage and please report any graffiti or

• ther issues (City of Ottawa Operations staff are very responsive to our requests).

Recreation:

• Stonebridge Soccer Program (6 week "play for fun" program) - a record 165 children registered and

the program was very successful, thanks to all the volunteer coaches and helpers. The call out for 2014 season volunteers will go out in March.

• The SCA has again applied to be the Kilbirnie Park Skating Rink Operator – last year, the 4th season

was a success, thanks to our fabulous crews. More people are needed to help out during startup (base ice) and after heavy snowfalls. If you wish to volunteer to help this winter, please let us know at stonebridgeca@hotmail.com.

Parks & Recreation 2013-14 Priorities

• Continue with the Soccer and Rink programs, as long as there are sufficient

community volunteers.

• The spend plan for Spring 2014 includes the purchase of a picnic bench for

Golflinks Park. The SCA will work with the City of Ottawa to obtain additional benches for the pathway at WC Levesque Park.

• Collaborate with Environment Portfolio and City to ensure planting plans reflect

needs of the future.

Any other questions or input - please contact: stonebridgeca@hotmail.com

Memberships 2013-14

• In an effort to streamline the registration process and to simplify the

maintenance of the membership list and renewals, we moved all residents to the same membership cycle last year. The cycle now coincides with the calendar year, and the SCA’s new fiscal year period.

• As such, you are asked to adhere to the following guidelines:
• Registrations and renewals are considered valid from January 1 to December 31,

regardless of the date of payment.

• Reminder notices for renewals are sent out to all active members on December 1st.
• Registration and renewals can be done via the website www.stonebridgeca.com

using PayPal, by sending an e-mail money transfer to the association e-mail (stonebridgeca@hotmail.com) or in special circumstances, by cash or cheque.

• Priorities for 2014:
• Enhance visibility and awareness of SCA and its membership advantages.
• Increase both family and business membership.

• Privilege to participate and vote at the Stonebridge Association Public AGM, where you

can hear about and provide input on many topics affecting our neighbourhood.

• Supporting improvements to the community, and social events and activities.
• Ability to have a role in the Stonebridge Community Association Board and make a

positive mark on the community.

• Participate in all social events, such as Kids Halloween Party, Annual Ladies Night, Kids

Christmas Party, etc.

• Regular e-newsletters informing of upcoming events, sharing useful community related

information.

• Ability to support community activities, such as Movie Night in the Park, Community

Garage Sale, Fun Day, Ladies Night Out.

Membership Benefits

Business Memberships & Corporate Sponsorships

• There are 3 categories of business memberships:
• Basic (listing in business directory)
• Gold (Basic plus link to website and logo)
• Platinum (gold plus home page ad)
• Corporate Sponsorhips
• Master event sponsorship
• Event sponsorship (i.e. MyCar Movie nights)
• Special event prize

Business Membership & Corporate Sponsorships Objectives

• Continue to build strong network of business partners/supporters
• Business Directory
• Event sponsorships (i.e. Stonebridge Movie Night)
• Identify/explore ways to increase membership base through sponsors
• What can you do?
• Support our local businesses as they support us!
• Let them know you live in Stonebridge!
• Spread the word!