[PPT] - Agenda Welcome & Introductions Charge, Objectives & PowerPoint Presentation

SLIDE 1

Montgomery

Independent School District

COMMUNITY ADVISORY BOARD

August 20, 2014

SLIDE 2

Agenda

Welcome & Introductions
Charge, Objectives & Responsibilities
Overview of District, Vision & Goals
Overview of Process
Review of Meeting Days & Times
Election of Officers
Review of District Wide Facility Assessment

SLIDE 3

Introductions

What is the CAB?

– A group of community members that come together to study the facility needs of the school district and recommend a package to the Montgomery ISD Board of Trustees to put before voters in a bond election

Why are we forming a CAB?

– We want you to have input. CAB participants reflect larger community values, needs, and desires – YOU are Montgomery ISD!

Introductions

SLIDE 4

CAB Charge, Objectives & Responsibilities

SLIDE 5

CAB Membership

Each of you were hand-selected by a Trustee
Membership encompasses a broad cross-section of the

community, including parents and non-parents, staff members, business owners and community leaders, etc.

Some MISD administrators and Huckabee

representatives will serve in an advisory (non-voting) role

n the committee
After tonight’s first meeting, the committee’s efforts will

be led by a committee-elected Chair and Vice-Chair

SLIDE 6

CAB Charge

To represent the entire community in the bond

planning process

Consider the educational needs of all students
Engage in productive dialogue, be objective

and maintain a district-level perspective

To bring forward a plan to the MISD Board of

Trustees that will include recommendations as to what should be included and how much money should be requested in a possible May 2015 bond election

SLIDE 7

Objectives & Responsibilities

Study current facility needs, future enrollment

growth projections, architectural plans, grade- level configurations, and the financial and tax rate implications of any future construction of schools

Make recommendations to Board based on

current, relevant data, best practices and the best interest of MISD students, teachers and staff

SLIDE 8

Overview of District, Vision & Goals

SLIDE 9

Overview of District

Size, Students, Schools

231.1 square miles
8 schools
7,552 students (October 2013)

Demographics

Ethnic breakdown

– White – 80.8% – Hispanic – 12.5% – African American – 3.3% – Other – 3.4%

Economically disadvantaged – 26.3%
Limited English Proficient – 2.6%

College Entrance Exams (2011-2012)

1528 average SAT scores
22.5 average ACT scores
9 Students Recognized in the 2014 National Merit Program

SLIDE 10

Overview of District

Financial

$52,137,663 annual budget
$1.34 tax rate (M&O at $1.04 & I&S at .30 cents)

Employees

465 teaching staff
89 administrative/non-teaching
127 support staff
184 auxiliary staff
855 total full-time employees

Teachers

97 teachers with advanced degrees
13.75 average years of teaching experience
60% of teachers with more than 10 years experience
$53,395 average teacher salary for 2013-2014
16.4 average students per teacher

SLIDE 11

MISD Schools

4 Elementary Schools (Pre-K – 4)

– Lone Star Elementary – Medley Ranch Elementary – Montgomery Elementary – Stewart Creek Elementary

Montgomery Intermediate School (Grade 5) Montgomery Middle School (Grade 6) Montgomery Junior High School (Grades 7–8) Montgomery High School (Grades 9–12)

SLIDE 12

District Facilities

S

① ② ③ ④ ⑤ ⑥ ⑦ ⑧

–

⑨ ⑩ ⑪ ⑫ ⑬ ⑭ ⑮

Montgomery Middle School

FM 1097 Martin Luther King Jr. Drive

The Learning Center

Highway 105

Montgomery Jr. High School Montgomery Senior Campus & 9th Grade Campus Maintenance Office

FM 2854

Montgomery Elementary District Office To Conroe

Highway 149 Highway 149 Walden Road

Stewart Creek Elementary

Lone Star

Elementary

Freeport Dr. Stewart Creek Rd.

④ ② ⑫ ⑤ ⑦ ⑥ ⑮ ⑬ ⑩ ⑨ ⑭

Technology

⑧

13 13 13

Madeley Ranch Elementary

③

14

Athletic Facility Aquatic Center

Bear Cub Dr.

Transportation Satellite Location Transportation Center Montgomery Intermediate

①

⑪

Lone Star Parkway

⑯

Ag Facility

⑯

SLIDE 13

Overview of the Process

SLIDE 14

Why a Bond Election?

Today, public schools rely on the support of local

taxpayers to fund the construction and improvement of school facilities.

In the same way homeowners borrow money in the form
f a mortgage to finance the purchase of a home, a

school district borrows money in the form of bonds to finance the design, construction, expansion and renovation of schools.

Bonds are approved by voters in a bond election then

sold to investors in the competitive market.

SLIDE 15

The Bond Process

Community Survey ✓ Form Community Advisory Board ✓ Facility Options Development ✓ Architect Interviewed District leadership & Campus staff ✓ District-wide Facility Assessment ✓ Hired an Architect ✓ Demographic Report

SLIDE 16

The Bond Process

Construction Projects Go to Bid Design Process Bond Passes Voter Education Board Calls Bond Election CAB Makes Recommendation to Board

SLIDE 17

CAB Meetings

Wednesday, September 17, 2014 ¡ MISD Board Room ¡ 6:00 p.m. ¡ Demographic Study on Enrollment Growth, Grade Level Configuration, Economy of Scale, Location of New Facilities ¡ Wednesday, October 15, 2014 ¡ MISD Board Room ¡ 6:00 p.m. ¡ Community Survey Results, Financial Implications including cost of facilities & tax rate ¡ Wednesday, November 19, 2014 ¡ MISD Board Room ¡ 6:00 p.m. ¡ Discussion of Future Facility Needs & CAB Recommendations to Address Those Needs ¡ Wednesday, December 17, 2014 ¡ MISD Board Room ¡ 6:00 p.m. ¡ Finalize CAB Recommendations ¡ Tuesday, ¡ January 20, 2015 ¡ MISD Board Room ¡ 6:00 p.m. ¡ Final Recommendation to the Board of Trustees ¡

NOTE: Tours of existing facilities to be scheduled.

SLIDE 18

Election of Officers

SLIDE 19

Election of Officers

Chairs

– Lead each committee meeting according to the agenda provided by MISD Administration – Make adjustments to meeting agendas when needed – Facilitate large group discussion on all information provided – Make sure that all ideas and/or positions are heard and given equal time – Make sure group stays focused and on track – Give formal presentation to Board of Trustees with CAB’s final recommendations

SLIDE 20

Election of Officers

Secretary

– Must keep accurate notes of every meeting without portraying any bias – Must turn in notes to MISD Administration at the end of every meeting

SLIDE 21

Review of District Wide Facility Assessment

SLIDE 22

FACILITY ASSESSMENT REPORT

August 19, 2014

MONTGOMERY INDEPENDENT SCHOOL DISTRICT

SLIDE 23

Huckabee

2

Montgomery ISD

Introductions

Huckabee & Associates, Inc.

Gary Blanton AIA– PrincipalinCharge
Doug Bensen RA / NCARB– Asst. PrincipalinCharge
Tom Trial – Project Coordinator
Allen Lawrence RCDD/NTS – Security / Technology
Benchmark Harris PE – Structural
Parth Athawale Structural

Consultants

Jim Vangorder – DBR – MEP Engineering
Erik MacDonald – DBR MEP Engineering
David C. Barger – Brooks & Sparks – Civil Engineering
Bob Millunzi – Food Service Design Professional – Food Service
Robert Kuhn – Kuhn & Associates Roofing

SLIDE 24

Huckabee

3

Montgomery ISD

Agenda

Overview
Assessment Process
Assessment
Next Steps
Questions

SLIDE 25

Huckabee

4

Montgomery ISD

Overview

The information contained in the

assessment report is based on a visual inspection of each campus and on data provided by the District.

The focus of the assessment is on the

documentation of facility items deficient relative to district, professional and industry standards.

The report – although “negative” in its

disposition should not be understood to describe the overall condition of the facilities or their success in supporting the delivery of instruction.

Montgomery Independent School District

District Standards

September 2014

SLIDE 26

Huckabee

5

Montgomery ISD

Overview

The Facility Assessment is only one part of a comprehensive strategic planning process undertaken by Montgomery I.S.D. Based on standards defining :

Instructional Delivery,
District Demographics,
Assessment (Facility Profile)

A facilities Strategic Master Plan will evaluate different options for the delivery of instruction and the best use of facilities to support the District’s mission.

SLIDE 27

Huckabee

6

Montgomery ISD

Overview

Subsequent to the assessment, the assessment data along with additional District input (such as the District Demographic Study and the District Master Plan) can be used to identify costs as part

f

a budget for a Capital Improvement Plan (CIP) for Bond planning.

SLIDE 28

Huckabee

7

Montgomery ISD

Assessment Process

May 2014

Montgomery ISD Initiates Assessment

Process with Huckabee

June 2014

Huckabee Assesses Facilities (Data

Collection)

July 2014

Huckabee Conducts Interviews & Prepares

Reports:

August 2014

Present Assessment Report to:

Board of Trustees
Community Advisory Board

Schedule

SLIDE 29

Huckabee

8

Montgomery ISD

“Boots on the Ground”

Walked all Montgomery ISD buildings:
ver 1,400,000 square feet of building

area. 4 Elementary Schools 1 Intermediate School 1 Middle School 1 Junior High School 1 9th Grade Center & High School Other Facilities: Stadium; Natatorium; Administration; Maintenance; Learning Center; Transportation Buildings;EE

Assessment Process

SLIDE 30

Huckabee

9

Montgomery ISD

Facility Assessment Components

1.

Facility Overview

2.

Building Code

3.

Accessibility

4.

TEA – Educational Adequacy

5.

Site – Playgrounds

6.

Site – Civil

7.

Site – Parking and Traffic

8.

Building Envelope

9.

Roofs

10.

Door Hardware

11.

Interior Finishes

12.

Restrooms

13.

Food Service

14.

Athletic Components

15.

Fine Arts

16.

Administrative Requirements

17.

Maintenance Requirements

18.

Electrical – Power

19.

Electrical – Lighting

20.

Energy Management

21.

Fire Alarm Systems

22.

Mechanical

23.

Plumbing

24.

Fire Sprinklers

25.

Safety and Security

26.

Technology

27.

Structural Systems

Assessment Process

SLIDE 31

Huckabee

10

Montgomery ISD

“Interviews”

(Operations & Functionality)

Conducted interviews with:

Principals;
Staff, Administration,

Athletics, Career and Technology, Fine Arts, Child Nutrition, Maintenance, Security, Special Education, Technology, and Transportation;

Leadership to understand the

vision for Montgomery ISD and how the facilities need to serve the future.

Assessment Process

SLIDE 32

Huckabee

11

Montgomery ISD

“Reports”

Assessment Process

SLIDE 33

Huckabee

12

Montgomery ISD

Assessment

District Facts

Montgomery ISD "Fast Facts"

District Area (sq. miles): 231.1 Number of Campuses: 8 Enrollment (6/1/14): 7,566 Teaching Staff 465 Student / Teacher Average: 16.4 Economically Disadvantaged 26.3% Demographics: White 80.8% Hispanic 12.5% African American 3.3% Other 3.4%

SLIDE 34

Huckabee

13

Montgomery ISD

Assessment

District Facts

FACILITY DATA

Grade Alignment Building Size Date Built Age (Yrs) Enrollment 105 Lone Star Elementary School PK-4 94,325 2006 8 819 106 Madeley Ranch Elementary School PK-4 94,750 2009 5 624 103 Montgomery Elementary School (& Daycare) PK-4 95,050 1972 42 704 104 Stewart Creek Elementary School PK -4 94,720 2003 11 780 102 Montgomery Intermediate School (5th Grade) 5th 100,225 1992 22 619 Gymnasium 17,450 1967 47 Choir Building 6,150 1983 31 051 Montgomery Middle School (6th Grade) 6th 89,625 1986 28 620 Middle School Gymnasium 11,250 Orig.

Middle School Band

2,500 1982 32 042 Montgomery Junior High School (7th & 8th Grade) 7th & 8th 198,700 2007 7 1259 002 Montgomery High School (9th-12th Grade) 9th - 12th 453,678 1983-2009 2135 Main (10-12th) 10th-12th 275,661 1998 16 9th Grade Center 9th 169,347 2009 5 Tennis Center Restrooms 750 1998 16 Junior Bear Stadium Restrooms / Concessions 1,900 1990 24 Junior Bear Stadium Visitor Concessions 300 1990 24 Junior Bear Stadium Concessions 720 pre-1993

Press Box

350 1980 34 Storage (Bleacher) 2,325 1980's

9th Grade warehouse

2,325 1989 25

SLIDE 35

Huckabee

14

Montgomery ISD

Assessment

District Facts

FACILITY DATA

Grade Alignment Building Size Date Built Age (Yrs) Enrollment Athletic Facilities Athletic Facility (Stadium) na 2003 11 Athletic Facility (Natatorium) 30,420 2009 5 Athletic Maintenance Building 1,600 2005 9 Athletic Field House 11,300 2003 11 Press Box 1,750 2003 11 Concessions 2,100 2003 11 North & South Restrooms 1,500 2003 11 Baseball Press Box 250 2003 11 Softball Press Box 250 2003 11 Agriculture Facility 22,000 Original

Show Arena

8,800 2009 5 Classroom / Restrooms 3,300 2009 5 District Office 13,750 1988 26 Learning Center (Annex) 22,050 1958 56 Building "A" Warehouse 4,450 2011 3 Building "C" Storage 2,550 1960 54 Storage Building 350 1983 31 Maintenance Building 5,625 1968 46 Technology facility 3,825 1987 27 Transportation Center 14,800 1987 27 Transportation Center (Satellite @ Lone Star) 7,550 2011 3

District Totals (June 2014) 1,425,313 7560

SLIDE 36

Huckabee

15

Montgomery ISD

Assessment

District Facts

ID # Location Year Use Size Area 2 Montgomery Middle School MMS 1982 Technology 24 x 40 960 3 Montgomery Middle School MMS 1987 Records 24 x 60 1440 4 Montgomery Elementary School MES 1991 Daycare 24 x 60 1440 5 Montgomery Elementary School MES 1991 Daycare 24 x 64 1536

Montgomery Elementary School

MES 1998 Daycare 288 7 Montgomery Elementary School MES 2007 Daycare 24 x 64 1536 8 Montgomery High School MHS 2007 ISS-DAED 24 x 64 1536 9 Montgomery High School MHS 2007 Health-Science 24 x 64 1536 10 Montgomery Junior High School MJH 2008 Classroom 24 x 64 1536 11 Montgomery Junior High School MJH 2008 Classroom 24 x 64 1536 12 Montgomery Junior High School MJH 2008 Classroom 24 x 64 1536 13 Montgomery High School MHS 2008 ROTC 24 x 64 1536 14 Montgomery High School MHS 2008 ROTC 24 x 64 1536 15 Montgomery High School MHS 2008 ROTC 24 x 64 1536 16 Montgomery High School MHS 2008 Police 24 x 64 1536

Portable Inventory:

SLIDE 37

Huckabee

16

Montgomery ISD

While there is no defined standard for site size in the State of Texas, our experience suggests that schools sites should be in the following ranges (useable area not just net area):

–

Elementary School Sites 1015 acres

–

Middle School Sites 2435 acres

–

High School Sites 65+ acres

The Council of Educational Facility Planners International (CEFPI) makes the following recommendations for school sites:

–

Elementary Schools 10 acres, plus 1 acre for every 100 students

–

Junior High Middle Schools 20 acres, plus 1 acre for every 100 students

–

Senior High Schools 30 acres, plus 1 acre for every 100 students

Assessment

Site Standards:

SLIDE 38

Huckabee

17

Montgomery ISD

Compared to the standards, the existing middle school site is significantly

undersized. This is a contributing factor to issues such as site circulation, parking,

student and bus dropoff drives, play areas / athletic fields. The high school site is at capacity and will be difficult to expand on. The future Middle School site is probably undersized based on the topography (net useable area) and that the site is a shared area with the satellite Transportation hub.

Assessment

Site:

Site Area (acres) Standard (acres) Other Sites Area (acres) Lone Star Elementary 31 10-15 District Office 2 Madeley Ranch Elementary 23 10-15 Athletic Complex 76 Montgomery Elementary 15 10-15 Ag Barn 10 Stewart Creek Elementary

incl. JH

10-15 Liberty Transportation 8 Montgomery Intermediate School 20 15-25 District Property (inaccessible) 10 Montgomery Middle School 14 24-35 Future Elementary Site 23 Montgomery Junior High 89 40-60 Future HS Site 124 Montgomery High School 68 65+ Future Middle /Satelleite Transport. 45 Subtotal 259 298 TOTAL DISTRICT SITE AREA 557.2

SLIDE 39

Huckabee

18

Montgomery ISD

The majority of deficiencies observed throughout the district included:

the condition of existing asphalt pavement is

poor due to pavement age;

sidewalks adjacent to buildings and in the front

plaza areas are settling and heaving;

surface drainage conditions are adequate in

general but some locations require attention to correct ponding of water and erosion issues (MHS, 9th, MIS, Satellite, SCE, MJHS);

awnings at playgrounds are in need of

replacement;

Upgrade access roads at Stewart Creek/MJHS

and Lone Star Elementary to County standards so that roads can be conveyed to County for maintenance and repair.

Assessment

Site:

Uplifted concrete panels Uplifted concrete at ADA access curb cut (MJHS)

SLIDE 40

Huckabee

19

Montgomery ISD

Assessment

Site:

Sidewalk sloped toward building. Ponding of water. Spawling joints (9th Grade Center) Eroded asphalt drive (MMS) Ponding of water (MRE). Silted Pilot channel (MJHS)

Site Site Paving (Asphalt) Site Paving (Concrete) Sidewalk Paving Lone Star Elementary NA Good Good Madeley Ranch Elementary NA Good Good Montgomery Elementary Poor Average Average Stewart Creek Elementary Good Good Good Montgomery Intermediate School Poor Average Average Montgomery Middle School Poor Average Average Montgomery Junior High NA Good Poor Montgomery 9th Grade Center NA Poor Poor Montgomery High School NA Average/Good Average/Good

SLIDE 41

Huckabee

20

Montgomery ISD

Assessment

Newer facilities typically had fewer problems than older facilities. While all facilities have been maintained, in general terms, the older buildings are showing their age and require higher levels of maintenance and repair.

Building Conditions

SLIDE 42

Huckabee

21

Montgomery ISD

Assessment

Exterior envelope: Most of the building exteriors are in fair condition, but many exhibit cracking due to foundation movements caused probably by soil movements (MRE, MES, MJHS, MHS, LSE and Admin.) Many buildings (especially those with metal roofs) have failing gutters resulting in water stain issues on exterior walls. Exterior Doors and Frames : Hollow metal exterior doors and frames need repainting. At MMS, MES, MIS consider replacing the hollow metal frames Windows: Most windows in the district are single pane window glazing assemblies – many of which are leaking. Consider replacing existing windows with quality thermal break double pane to reduce energy costs and eliminate leaks.

Building Conditions (Exterior)

Singlepane glazing with hollow metal frames exhibiting sweating. Severe cracking of brick probably due to foundation movement caused by soil movements (MES).

SLIDE 43

Huckabee

22

Montgomery ISD

Assessment

Interior walls: Most of the building walls are in fair to good condition with the exception of those schools that have foundation movement. These facilities are exhibiting many interior wall finish cracks and issues (MRE, MES, MJHS, MHS, Admin.) . The plastic laminate finish in corridors is maintaining fairly well. Most schools need painting. LSE walls appear to not go above the ceiling creating acoustic issues. Ceilings: Ceiling systems in general, are in fair

condition. MES (poor), MIS (inconsistent). At MMS,

SCE, LSE, MJHS ceilings need repair in various locations due to water staining.

Building Conditions (Interior)

Interior walls separating from adjacent walls (Admin. & MES)

SLIDE 44

Huckabee

23

Montgomery ISD

Assessment

Door Hardware: Most schools (except MIS and MMS) have classroom doors that do not have interior “push button” locks for emergency lockdown and or not compliant with ADA. Floors: Most floor finishes are in poor to fair

condition. Where carpet exists, in general, it

needs to be replaced. LSE terrazzo tile needs some repair.

Building Conditions (Interior)

Worn carpet with no transition strip. Classroom door hardware without interior “push button” lock for emergency lock down.

SLIDE 45

Huckabee

24

Montgomery ISD

Assessment

ADA /Restrooms: : Most facilities have restrooms that are noncompliant with current ADA standards. Door clearances are also noncompliant in many locations. Casework: Much of the plastic laminate casework throughout the district needs resurfacing or

replacing. Sink locations are often noncompliant

with ADA standards. Signage: Room signage within most facilities is in good condition and compliant. The signage at MES and MMS is either noncompliant or damaged and needs replacing

Building Conditions (Interior)

SLIDE 46

Huckabee

25

Montgomery ISD

Assessment

Structural (Foundations)

In general, we did observe floor slab systems that are moving significantly (MRE, MES, MJHS, MHS, and Admin.). But none of the observed floor slabs exhibited problems that would recommend replacing the existing floor with an alternative such as a structurally suspended floor system. Foundation floor slabs at Montgomery Elementary, Madeley Ranch Elementary, MHS, and Admin. may require some type of floor leveling option such as foam injection. Further investigative studies beyond the scope of this report are necessary to determine an appropriate solution.

Cracked terrazzo floor tile.

SLIDE 47

Huckabee

26

Montgomery ISD

Assessment

Structural (Foundations)

It was noted in some locations that floor finishes continue to delaminate from the subsurface concrete floor assembly. Based on available drawings, this may be in part due to a lack of a functioning moisture barrier under the slab.. According to drawings provided by the district, Montgomery High School, The Aquatic Center, Montgomery Intermediate School, Montgomery Elementary School, Lone Star Elementary School, Montgomery Junior High and Montgomery Middle (possibly SCE) schools do not have a vapor barrier under the slab. Further investigation beyond the scope

f

this assessment may be required to determine if indeed the listed facilities do not have vapor barriers.

SLIDE 48

Huckabee

27

Montgomery ISD

Assessment

Structural (Framing)

In general, there are many masonry and grout cracks that are mostly cosmetic. At a few locations in Montgomery Elementary, the unreinforced CMU block at top of walls shows significant damage to the CMU block. Cracking in interior stud walls, exterior and interior CMU walls can be seen also at Madeley Ranch Elementary and Lone Star.

Damaged interior wall (MRE)

SLIDE 49

Huckabee

28

Montgomery ISD

Assessment

Mechanical

The majority of the mechanical systems in the district are in relatively good condition. It should be expected that several of the facilities will need equipment upgrades (with better energy efficiencies) and or replacements per life cycle scheduling. Montgomery HS – Areas of the building served with equipment installed in 1999 or older should be scheduled for replacement. This will equate to approximately ½ of the building. Montgomery Intermediate School: The equipment [(2) DX Units and (2) chillers] have reached their useful life expectancy and need to be replaced.

SLIDE 50

Huckabee

29

Montgomery ISD

Assessment

Mechanical

Montgomery Middle School – The equipment [(2) DX Units] supporting the older section have reached their useful life expectancy and need to be replaced. Classrooms in the older section of the building do not have individual thermostats (4 rooms per Tstat) and should be upgraded to district standards. Bookroom needs HVAC and exterior opening sealed. Montgomery Elementary – The entire heating and cooling system and fire alarm system (partial) have reached their useful life expectancy. Transportation Facilities – The structures are in need of ventilation and heating system upgrades.

MMS bookroom needs HVAC and opening sealed Replace greenhouse unit and controls (MHS)

SLIDE 51

Huckabee

30

Montgomery ISD

Assessment

Electrical / DDC Controls

Electrical: The main electrical systems are in relatively good condition and will only need replacement or upgrade based on any changes to the building electrical loads. DDC: A large majority of the school campuses are currently using “Automated Logic” building controls systems with direct digital control (DDC) for installed air conditioning systems. Upgrades are part of ongoing District wide

initiative. It is recommended that the hybrid

pneumatic systems be replaced as part of this effort.

SLIDE 52

Huckabee

31

Montgomery ISD

Assessment

Lighting

Site light poles with base connection corrosion.

It was observed that facilities had moderate to good lighting levels. It is recommended:

implementing / converting existing light

fixtures to LED or other new technologies to lower energy costs and maintenance repair costs.

all facilities be completely equipped with

automatic lighting controls in the form of

ccupancy sensors which most of the facilities

do not currently have. In addition, it is recommended that the facilities emergency lighting and generator coverages be reviewed and upgraded to meet current life safety codes.

Emergency generator not sized to provide wide spread emergency lighting throughout the building, recommend upgrade of emergency lighting in the building and replace generator.

SLIDE 53

Huckabee

32

Montgomery ISD

The plumbing systems that are original to their facilities are susceptible to breakage because of their age and the movement of soils (MIS). Any facility development plans should consider the cost of upgrading / replacing water and sewer infrastructure. It is recommended:

Add / replace existing fixtures with new

low flush fixtures to conserve on water consumption.

Replace any remaining galvanized piping

located at the older campuses.

Assessment

Plumbing

SLIDE 54

Huckabee

33

Montgomery ISD

Some of the facilities have operating sprinkler systems (SCE, MRE, LSE, MJHS, and 9th Grade Center) Under current and future codes, most major renovation projects will probably require sprinklering the facility. It is recommended that further clarification from building officials should be pursued on the adoption of new codes and the necessity for including sprinklers as projects are identified.

Assessment

Fire Sprinkler

SLIDE 55

Huckabee

34

Montgomery ISD

In general, the food service equipment within the District is in good condition with only minor updates required at most facilities. Many

f the facilities have been well maintained and

updated over the past 6 years. Montgomery High School needs a new walkin cooler / freezer (Original installed in 1998). Both MHS and MJHS populations are at or exceed servery capacity. It is recommended that additional servery lines be added if the number students should continue to increase.

Assessment

Food Service

MHS: Ice buildup in freezer MHS: Ice buildup on freezer door.

SLIDE 56

Huckabee

35

Montgomery ISD

Most of the campuses have some level of required roof remediation work. Performing recommended repairs may extend the roof’s estimated remaining service life by slowing the deterioration of the roofing system components. MHS roof needs replacement.

Assessment

Roofs

General view of the wind scouring with an exposed floor coat. (MHS)

Campus Roof Condition Replacement Date Roof Type Comments Montgomery High School Poor 2014 ABUR (Asphalt Built-Up Roof) Replace 9th Grade Center Fair/Poor 2015/2021 Single Ply Replace Single ply in near future Stewart Creek Elementary Fair 2018 Standing Seam Metal Roof Scheduled maintenance Montgomery Elementary Fair 2019 Single Ply Scheduled maintenance Lone Star Elementary Fair 2021 Standing Seam Metal Roof Scheduled maintenance Madeley Ranch Elementary Good 2021 Standing Seam Metal Roof Scheduled maintenance Montgomery Intermediate School Fair 2021 Shingle Scheduled maintenance Montgomery Junior High Fair 2022 Single Ply Scheduled maintenance Montgomery Middle School Fair 2025 Single ply; Modified; R-Panel Metal Scheduled maintenance **See Detailed Facility Reports for roof reports for

ther facilities

SLIDE 57

Huckabee

36

Montgomery ISD

Most campuses have varying levels of needs related to improving general campus safety and protecting students, staff, and building infrastructure. Perimeter and security fencing on the campuses varies with 6 foot chain link fencing to barb wire to none (Transportation back side). Properly designed fencing is the first step in establishing an effective safety perimeter. Fencing should also be provided to separate designated play areas from adjacent traffic.

Assessment

Safety / Security

The perimeter fencing needs to be 6’ chain link and uniform around the perimeter (MMS) Designated play areas should have continuous fencing around it to limit access and to separate students from traffic. (SCE)

SLIDE 58

Huckabee

37

Montgomery ISD

Most of the campuses have no access

control. On the campuses or buildings where it

is used, it is limited. Access control systems can monitor door activity 24/7 and can warn administrators when a door has been propped

pen or forced open. Access control systems

can also allow the District to set doors to specific lock and unlock schedules when needed and eliminate the need to keep doors unsecured throughout the school day. Surveillance systems used on the campuses

vary. Some are old and of limited quality. There

are gaps in the surveillance coverage areas both inside and outside especially in areas of the pickup and drop off areas, field houses, athletic fields, parking lots, and playground areas.

Assessment

Safety / Security

Electrical panels should all be padlocked. Large open areas need additional camera surveillance.

SLIDE 59

Huckabee

38

Montgomery ISD

PA / Intercom Systems are a critical part of any emergency response system. Some facilities are experiencing substantial feedback issues due to interference from adjacent wiring and from outdated and incompatible system components. PA /Intercom coverage on the exterior of some

f the school campuses was limited or

undetectable at areas such as the field house, exterior practice areas, pick up and drop off areas, and the playground areas. Exterior lighting varies in coverage and

consistency. Upgrades are needed at the 9th

Grade Center and MME. Consider LED option going forward. Lighting also impacts the effectiveness of the surveillance cameras around the exterior of the property and under canopies.

Assessment

Safety / Security

The rear parking area needs additional lighting. (MMS) The rear walkways need additional lighting

SLIDE 60

Huckabee

39

Montgomery ISD

Managed Vestibules: Many of the facilities lack the physical means to control direct access into the building by

visitors. Receptionist sight lines to the

approaches to the main entrance are

ften limited, obstructed or do not exist.

Intrusion Alarms: Intrusion alarm systems exist at most of the campuses. The campuses that had portables are a soft target, especially the Daycare center at Montgomery ES. Alarms can warn of intrusion during non

ffice hours and alert the authorities of

an intrusion.

Assessment

Safety / Security

The door leading out of the office isn’t used since the roll up wall remains open during school hours (MRE). Limited sight lines from reception area to lobby and approaching visitors (SCE).

SLIDE 61

Huckabee

40

Montgomery ISD

The assessment reviewed the District technology infrastructure used to support communications and educational content delivery to the students and staff in Montgomery ISD including the following major components:

Outside Plant and Pathways
Telecommunications Pathways and Spaces
The District MDF and IDF
The fiber backbone
Cable pathways
Cabling Infrastructure
Cabling Administration
Classroom Technology
Video Distribution System & CATV
Network and Voice Electronics
Intercom systems
UPS protection
NOC
VoIP
Wireless

Assessment

Technology

IDF room in the JHS facility, was smaller than recommended, and lacked dedicated HVAC. Close up of cable plant that has not been properly labeled and shows signs of damage from the plastic tie wrap used to keep the cables together. Note the flat shape of the cables along the bottom of the bundle to the right of the tie wrap.

SLIDE 62

Huckabee

41

Montgomery ISD

1.

Upgrade the wireless cabling in all campuses with Category 6 or 6A cabling. Consider reducing hard drop counts in classrooms in favor of a more robust wireless network.

2.

Upgrade all exiting fiber backbones between the MDF and IDF rooms and portables. Fiber backbone should be capable of supporting 10Gbps transmissions and can either consist of 50/125 Multimode fiber OM3 or OM4 or single mode fiber.

3.

Relocate the NOC to a hardened facility that can protect the staff and equipment during severe weather. Consider a colocation of the NOC with the Police Department into the hardened facility

4.

Add dedicated HVAC to MDF and IDF rooms that do not have it. Secure all MDF and IDF rooms as much as

possible. Add bonding and grounding.

5.

See Executive Summary for additional recommendations.

Assessment

Technology Recommendations

Sometimes an MDF or IDF room is placed in a shared space such as this IDF room in the MMS Band Hall. The hard ceiling space offers no accessibility to the cabling plant and the room is a mixed use for storage, janitorial and band hall equipment. The equipment is not secured or grounded. Note the container on the shelf to the right contains odorless Kerosene. The cables can easily be pulled out and disconnected and the electronics are not protected from heat or electrical issues.

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Huckabee

42

Montgomery ISD

Montgomery Independent School District

Elementary Program of Requirements

September 2014

Next Steps

Coordinate the Assessment with the development of a strategic plan:

Establish requirements for Instructional

Delivery / Programming for facility types;

Review current and future demographics

and potential growth scenarios;

Prioritize needs, assess grade

alignments, and future campus options;

Creates a baseline cost/ budgeting

Capital Improvement Plan (CIP).

Finalize Options

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