Administrative Roles & Responsibilities 101 Regional Training - - PowerPoint PPT Presentation

Administrative Roles & Responsibilities 101

Regional Training Sessions 2018

Agenda

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Relevant legislation & amendments Strategies, tips, tactics Resources & supports

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Role of Council

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Council

• Makes Policy
• Monitors Programs
• Appoints CAO

Elected Officials

• Consider welfare & interests of

municipality as a whole

• Promote intermunicipal planning &

service delivery

• Develop & evaluate policies & programs
• Participate in council meetings
• Obtain information
• Keep confidences
• Adhere to code of conduct
• Presides at meetings
• Ex-officio member of committees &

boards Chief Elected Official

• s. 201
• s. 153
• s. 154

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Role

• f

CAO

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Section 207

• Administrative

head

Section 208

• Major duties

Section 153.1

• Information

Section 270

• Bank Accounts

CAO Responsibilities

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Council Makes Policy “WHAT”

CAO Implements Policy “HOW”

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Financial Management

Required Plans – s. 283.1

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3 Year Financial Plan

Required in 2020-2022 Annual review and update

5 Year Capital Plan

Required in 2020-2024 Annual review and update

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Public Engagement

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Public Participation Policy – s. 216.1

• Required by July 23, 2018
• Guide on AUMA website

Petitions

• Modifying requirements – s. 226.1
• Report on sufficiency – s. 226(1)
• Summer village residences – s. 223(2)
• Personal information – s. 226.2

Advertisement Bylaw – s. 606.1

• Requires public hearing
• Template on AUMA website

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Planning & Development

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Intermunicipal Development Plans – s. 631

• Adopt by April 1, 2020
• ICF Workbook - AUMA

Subdivision & Development Appeal Board Training – s. 627

• Clerks & Members – by April 1, 2019
• Refresher every 3 years

Municipal Development Plan – s. 632

• Regardless of population – by April 1, 2021
• Consistent with IDPs

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Public Works

Intermunicipal Collaboration Frameworks Part 17.2

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transportation water and wastewater solid waste emergency services recreation

• ther

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Responsibilities to Council

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Closed Meetings – s. 197

• Regulation 197/2017

Code of Conduct Bylaw – s. 146.1

• Required by July 23, 2018
• Guide for Municipalities - AUMA

Councillor Orientation – s. 201.1

• Offered within 90 days of oath

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Councillor Orientation Strategic Planning Respect for Roles Accessibility Neutrality Communication Protocols Reporting Relationships

Activities & Strategies

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Resources & Supports

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Professional Associations

• Alberta Rural Municipal Administrators Association (ARMAA)
• Government Finance Officers of Alberta (GFOA)
• Local Government Administration Association (LGAA)
• Society of Local Government Managers (SLGM)
• Alberta Municipal Clerks Association (AMCA)

Political Organizations

• Alberta Urban Municipalities Association (AUMA)
• Rural Municipalities Association (RMA)
• Alberta Summer Villages Association(ASVA)

Alberta Municipal Affairs

• Advisory Services
• Municipal Resource Handbook / Legislative Checklist / CAO Handbook
• Internship Program

Alberta’s Peer Network – www.peernetwork.ca Other Municipal Websites

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Questions?

Thank You! Call us at 780-427-2225 www.municipalaffairs.alberta.ca

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