ACE RMO 2016 Intake Presentation Steph Harris Senior Recruitment - - PowerPoint PPT Presentation

ACE RMO 2016 Intake Presentation

Steph Harris Senior Recruitment Consultant, ACE Rhonda Skilling RMO Unit Manager, Southern DHB Chair, ACE RMO Reference Group

Today’s session…

• Key Links
• What is ACE
• Key ACE Principles
• The ACE Process

– Overview – Eligibility criteria – Documentation requirements – References – Selection criteria – Tips – After the match

• ACE match algorithm
• ACE and DHB Roadshow 2016
• Questions

Key Links

Kiwi Health Jobs Website (http://www.kiwihealthjobs.com/ace/graduate-doctors) ACE Application portal (http://www.acenz.net.nz/) Medical Council New Zealand Website (www.mcnz.org.nz) ACE RMO Facebook Page Contact the ACE Centre: 0800 223 236 ace@kiwihealthjobs.com

What is ACE? Advanced Choice of Employment

• ACE is a single application tool that allows medical school

graduates throughout the country to submit 1 application which is then disseminated to up to 20 DHBs within the country that you have indicated you would most like to work with.

• ACE is tried and tested. The ACE system has been in place for

RMOs for the last 13 years and has now been operating for nursing graduates since November 2012.

• ACE is the most effective way to gain a first year House Officer

(PGY1) position starting in November 2015.

ACE Principles

• All DHBs have agreed to implement the ACE scheme and to work within the ACE

process to match graduates to their first year House Officer positions

• All graduates seeking first year House Officer positions must apply through the ACE

scheme

• Preference rankings from participating graduates and the DHBs are private and

confidential

• Neither party in the recruitment process should make independent contracts prior to

the notification of the match results

• Having been matched to a DHB, there is an expectation that the graduates will accept a

position with that DHB. Similarly, DHBs may not appoint House Officers matched to some other DHB without the express consent of that DHB and ACE

• Any applicant who declines an offer made through the ACE process will be excluded

from that ACE intake, including the talent pool

Submit application to ACE ACE assess applications and send to DHBs DHBs review, interview and rank applicants ACE Notify Outcome of ACE Match /DHBs offer matched applicants directly 4 month period 1 week period 2 week period DHBs submit ranked list of preferred applicants to ACE and positions ACE complete national match process 3 week period

The ACE Process

Indicative 2016 Timeline

Applications Open - 9am Registration Cut-off – 5pm Applications Close – 12pm Match Outcome Notified (early August)

ACE Process: Eligibility Criteria

To be eligible to apply through ACE for a first year House Officer position applicants must meet one of the following eligibility criteria: 1. Graduates from New Zealand medical schools and are citizens or permanent residents of New Zealand/Australia. 2. Graduates from Australian medical schools and are citizens or permanent residents of New Zealand/Australia. 3. Graduates from New Zealand medical schools and are not permanent residents of New Zealand/Australia.

ACE Process: Required Documents

• University Transcript – certified if you are uploading it yourself.
• A certified copy of your citizenship/permanent residency documents to your ACE application.

– Birth certificate or citizenship certificate AND New Zealand Drivers licence OR – New Zealand or Australian Passport AND New Zealand Drivers License or Student ID OR – Photo page of your passport accompanied by the Visa page issued by Immigration New Zealand AND New Zealand Drivers License or Student ID

• 3 References
• Current CV
• Cover Letter(s)
• Deans Commendations/Clinical Results for 4th and 5th Years

ACE Process: DHB Preferences

• ACE highly recommend preferencing at least 10 DHBs (6 is the

minimum required) in order to increase your likelihood in being matched

• Be prepared to move- there are, unfortunately, more

applicants than positions

ACE Process: References

• Applicants are required to provide 3

references from supervising clinicians from their final (6th) year.

• ACE will allow the following exceptions for applicants

that are on elective during the first ½ of their TI year:

– One reference from your elective provided the hospital you completed this is lies within a comparable health country. OR – One reference may be from the second half of their 5th year.

ACE Process: ACE Scoring Criteria

ACE Process: DHB selection and ranking

Submit application to ACE ACE assess applications and send to DHBs DHBs review, interview and rank applicants DHBs directly offer matched applicants DHBs submit ranked list of preferred applicants to ACE ACE complete national match process

ACE Process: ACE Match Process

ACE perform an audit on DHB rankings and applicant preferences ACE run the electronic match ACE audit the electronic match results IF REQUIRED: ACE perform a manual match process IF REQUIRED: ACE contact unmatched applicants and DHBs IF REQUIRED: Applicants and DHBs consider further preferences Electronic Match Process Manual Match Process

ACE Process Following the ACE Match

• ACE Talent Pool distributed to all 20 DHBs across

New Zealand

• Contact any DHB you are interested in working with

directly to indicate your interest in a first year House Officer position with them

• Keep an eye on DHB careers websites and Kiwi

Health Jobs

ACE Application Process: TIPS!

• Don’t leave it to the last minute
• There are more applicants than jobs so if your application is late

there will be no exceptions

• It is your responsibility to make sure your application is complete
• Log in to your application and make sure your transcript is

uploaded, make sure your referees have responded

• This is a job application so there are no extensions
• Be prepared to move
• Do your research

PIT STOP!

ACE RMO Algorithm: Priorities

• 1. The applicant’s DHB preference takes highest priority.

This way, if a DHB prefers an applicant, the algorithm favors the applicant’s choice of DHB from 1st to 2nd to 3rd and so on down the applicants list of ranked DHBs.

• 2. The DHB ranking of applicants takes second priority.

This way, the DHB’s highest ranked applicants have the best chance of being matched to a position with that DHB.

• 3. Each applicant can only be matched to 1 DHB/Position

ACE Algorithm: Worked Example

AUCKLAND Rankings (3 positions) Applicant Preferences 1 2 3 1 Orlando Dunedin Auckland Counties 2 Johnny Auckland Counties Dunedin 3 Keira Auckland Dunedin Counties 4 Geoffrey Auckland Dunedin 5 Jack Counties Auckland Dunedin 6 Zoe Auckland Counties Dunedin 7 Jonathan Dunedin Counties Auckland 8 Damian Counties Dunedin Auckland 9 Lee Auckland Dunedin Counties

ACE Algorithm Priority: 1) Match ranked applicants to their first preference

ACE Algorithm: Worked Example cont.

DUNEDIN Rankings (2 positions) Applicant Preferences 1 2 3 1 Zoe Auckland Counties Dunedin 2 Lee Auckland Dunedin Counties 3 Keira Auckland Dunedin Counties 4 Jonathan Dunedin Counties Auckland 5 Orlando Dunedin Auckland Counties 6 Damian Counties Dunedin Auckland 7 Johnny Auckland Counties Dunedin

ACE Algorithm Priority: 1) Match ranked applicants to their first preference

ACE Algorithm: Worked Example cont.

COUNTIES Rankings (2 positions)

Applicant Preferences

1 2 3 1 Zoe Auckland Counties Dunedin 2 Keira Auckland Dunedin Counties 3 Johnny Auckland Counties Dunedin 4 Orlando Dunedin Auckland Counties 5 Jack Counties Auckland Dunedin 6 Lee Auckland Dunedin Counties

ACE Algorithm Priority: 1) Match ranked applicants to their first preference

2) Match ranked applicants to their second preference

ACE Algorithm Worked Example cont.

Lee – unsuccessful (Auckland, Dunedin, Counties)

ACE Algorithm Worked Example cont.

Damian – unsuccessful (Counties, Dunedin, Auckland)

The Numbers

2011 2012 2013 2014 2015 First Preference 76% 77.80% 81.50% 87.30% 84.70% Second to Fourth Preference 18% 19% 11.7% 5.7% 10.85% Fifth to Twentieth Preference 6% 3.20% 6.80% 7% 4.48%

ACE and DHB Roadshow

7th – 10th March 2015 Dunedin: Monday 7th March – 5pm Christchurch: 8th March – 5pm Wellington: 9th March – 5pm Hamilton: 10th March – 11.30am Auckland: 10th March – 5pm