Accommodation Review Meeting Public Meeting Owen Sound Area Group - - PowerPoint PPT Presentation

Accommodation Review Meeting

Public Meeting Owen Sound Area Group of Schools

Thursday, December 3, 2015 OSCVI

AR 2015.16-02

Agenda

1.

Welcome and Introductions

2.

Facilitator & Chair

3.

Student Accommodation Review Process

a. Board Policy 3101-D – Accommodation Review b. Initial Staff Report AR 2015.16-02 c. School Information Profiles

• 4. Municipality/Community Partnership meeting

feedback

• 5. Responses to Submitted Questions
• 6. Presentations from Delegations
• 7. Next Steps – Future Meetings
• 8. Adjournment

Welcome and Introductions

Jean Stephenson Superintendent of Education

Facilitator and Chair

 Introduction of Committee Members  Approval of Minutes – November 25, 2015

meeting

 T

erms of Reference & Meeting Norms

Accommodation Review Process

 Accommodation Review Policy & Procedure  Initial Staff Report Review  School Information Profiles

Review of Board Policy 3101-D “Accommodation Review – School Program and Facility Efficiency”

Sections 1 and 2 of the policy look at:

• Rationale – ensure efficient use of space
• Policy - context of school program & facility

efficiency

BP 3101-D (cont’d)

Section 3 - Definitions

• Accommodation Review Committee (ARC)
• Facility Condition Index (FCI)
• Initial Staff Report (ISR)
• Public Consultation Period
• Public Meeting
• School Capacity (OTG)
• School Information Profile (SIP)
• School Loading Utilization
• School Operations Grant
• Working Committee Meetings

BP 3101-D (cont’d)

Section 7 - Schedule of Meetings

• Wednesday November 18, 2015
• Meeting with municipalities and community

partners

• Wednesday November 25, 2015
• ARC pre-public consultation orientation
• Thursday December 3, 2015 @ OSCVI
• Public Meeting (starts 40-day consultation period)

BP 3101-D (cont’d)

Section 7 - Schedule of Meetings (Cont’d)

• Thursday January 7, 2016 @ West Hill SS
• Monday January 25, 2016 @ West Hill SS
• Working Meetings
• Thursday February 11, 2016 @ OSCVI
• Final Public Meeting (ends 40-day consultation period)

BP 3101-D (cont’d)

Section 7.2 - 7.3 – Information, Access & Submissions

 Records of meetings will be kept  Minutes & documentation posted to board’s website  Public may make written submission to board staff  Delegations – advise board staff of intent to present

at a public meeting one week prior to the meeting

 Presentations are limited to 5 minutes  See the board website for more information

(Appendix C)

BP 3101-D (cont’d)

Electronic submissions should be directed to the following email address: ar_owensound@bwdsb.on.ca

Written submissions directed to: Rob Cummings Superintendent of Business Services c/o Bluewater District School Board PO Box 190, 1st Avenue N Chesley ON N0G 1L0

BP 3101-D (cont’d)

Section 8 - Reports and Special Board Meetings

• School Information Profiles
• End of Public Consultation Period
• Preliminary Final Staff Report
• Special Board Meeting – Delegations
• Final Report
• Board of Trustees Decision

Initial Staff Report (AR 2015.16-02)

Background:

 Declining school age population  Watson Report Long T

erm Accommodation Strategy – May 2014

 Enrolment projected to decline over the

next 15 years to a 67% utilization rate

Introduction

At a regular board meeting held on October 20, 2015, the Board of Trustees approved the following recommendation:

That Bluewater District School Board commence an accommodation review on the Owen Sound Area Group of Schools (Alexandra Community School, Bayview Public School, Derby Public School, Dufferin Elementary School, Hillcrest Elementary School, Keppel-Sarawak Elementary School, Owen Sound Collegiate and Vocational Institute, Sydenham Community School, and West Hill Secondary School) in accordance with BP3101-D.

Recommended Option

 That the grade 7 and 8 program in the Owen

Sound Area Group of Schools be accommodated in the Owen Sound area secondary schools; and

 That Bayview Public School, Derby Public School

and Dufferin Elementary School be scheduled for closure for the 2016-17 school year with students being accommodated at the remaining schools in the Owen Sound Area Group of Schools and surrounding schools.

Summary of Accommodation Issues

 Enrolment is directly related to funding for

school operations

 Revenue to support school operations is

declining with the decline in student enrolment

 Cleaning, utilities, repair & maintenance

costs are driven by the size of facility not necessarily the number of students

Summary of Accommodation Issues

 Average utilization was 70.8% in 2014-15  1470 excess student spaces  2013-14 deficit for school operations ~ $66,000  $49M renewal work needed over next 5 years  Board receives $8.2M annually for all 53 schools

Summary of Accommodation Issues

 Utilization in 2014-15 was 70.8%  76.8% in elementary; 62.7% in secondary



*Source – Ministry of Education

Average Utilization Elementary Secondary Province* 86.4% 79.6% BWDSB 75.0% 61.2%

Proposed Solution – Part 1

 Accommodate grade 7 and 8 students in the

Owen Sound Area Group of Schools within excess capacity at the two secondary schools

• East side students would attend Owen Sound Collegiate &

Vocational Institute (OSCVI) in a newly configured grade 7–12 school.

• West side students would attend West Hill Secondary

School (WHSS) in a newly configured grade 7-12 school.

 Reduce surplus space in the secondary panel  Revenue closer in line with costs

Proposed Solution – Part 2

 Consolidate the remaining elementary

schools in the Owen Sound Area Group of Schools from seven to four schools.

 Improve utilization of the Owen Sound Area

Group of Schools to an estimated 81.3% in 2016-17.

Analysis and Recommendations

Bayview Public School:

 Enrolment is expected to decline from 270 students to 226 (60%

to 50%) over the next 10 years

 Accommodating grade 7 and 8 students in the secondary schools

would further reduce utilization to 40%

 5 year facility renewal costs are $4.8M with a Ministry Facility

Condition Index (FCI) of 51.2%

 Operation costs exceeded revenue by 4% in 2013-14  Majority of the students would be accommodated at Sydenham

Community School and Alexandra Community School, with some attending Hillcrest Elementary School

 Close Bayview - closure would result in potential savings of $4.8M

in school renewal costs, approximately $230K per year in school

• peration costs and reduce surplus space by 452 spaces

Analysis and Recommendations (cont’d)

Derby Public School:

 Enrolment is expected to decline from 199 students to 175

(71% to 63%) over the next 10 years

 Accommodating grade 7 and 8 students in the secondary

schools would drive utilization to 50%

 5 year facility renewal costs are $4.6M with a FCI of 71.7%  Operation costs exceeded revenue by 23% in 2013-14  Students would be accommodated at a combination of Hillcrest

Elementary School, Arran-Tara Elementary School or Hepworth Central Public School

 Close Derby - closure would result in potential savings of

$4.6M in school renewal costs, approximately $190K per year in school operation costs and reduce surplus space by 279

Dufferin Elementary School:

 Enrolment is expected to decline from 225 students to 188 (87%

to 73%) over the next 10 years

 Lowest capacity in the Owen Sound Area Group of Schools at 259

spaces

 Close to larger underutilized schools Hillcrest Elementary School

and Keppel-Sarawak Elementary School

 5 year facility renewal costs are $2.3M with a FCI of 37.5%  Operation costs exceeded revenue by 5% in 2013-14  Site is challenging for drop off and pick ups  Students would be accommodated at Hillcrest Elementary School  Close Dufferin - closure would result in potential savings of $2.3M

in school renewal costs, approximately $170K per year in school

• peration costs and reduce surplus space by 259 spaces

Analysis and Recommendations (cont’d)

Analysis and Recommendations (cont’d)

Hillcrest Elementary School:

 Enrolment is expected to decline from 529 students to 457 (81%

to 70%) over the next 10 years

 It is recommended the grade 7-8 program be moved to West Hill

Secondary School

 Receiving school for a portion of enrolment from the Bayview,

Derby and Dufferin closures (total approximately 331 students) resulting in a 88% projected utilization

 Hillcrest is a larger, older school with a capacity of 657, an FCI of

72.5% and significant renewal needs of $9.3M. It is recommended that the board consider submitting a business case to the Ministry

• f Education to seek funding for a new replacement facility

Recommended Pupil Accommodation Changes

OWEN SOUND GROUP OF SCHOOLS

2016-17 PRE-ARC CAPACITY PROJECTED UTILIZATION PROJECTED 2016-17 ADE 2

3 TO

ALEX TO HIL TO KEP TO SYD TO HEP TO TARA TO WHSS ELEM TO OSCVI ELEM

TOTAL IN POST ARC ADE POST ARC CAPACITY POST ARC UTILIZATIO N ELIMINATE D SPACES

ALEXANDRA 271 82% 221

• 52

31 200 271 74% BAYVIEW 452 55% 247

• 31
• 50
• 109
• 9
• 48

0% 452 DERBY 279 65% 182

• 69
• 88
• 25

0% 279 DUFFERIN 259 82% 212

• 212

0% 259 HILLCREST 657 77% 506

• 257

331 580 657 88% KEPPEL-SARAW 377 85% 319 319 377 85% SYDENHAM 590 82% 483

• 49
• 38

109 505 576 88% 14 OSCVI ELEM 0% 138 138 184 75% OSCVI 957 49% 471 471 789 60%

• 16

WHSS ELEM 0% 340 340 299 114% WHSS 1194 64% 761 761 921 83%

• 26

OSA TOTAL 5036 68% 3402 31 331 109 88 340 138 949 3314 4074 81.3% 962 HEPWORTH 568 52% 297 297 568 52% ARRAN TARA 389 61% 236 88 324 389 83% TOTAL 5993 66% 3935 1037 3935 5031 78% 962

1 ADE is Average Daily Enrolment 2 Projected 3 ALEX=ALEXANDRA; HIL=HILLCREST; KEP=KEPPEL-SARAWAK; SYD=SYDENHAM; TARA=ARRAN-TARA

Implementation Timeline

 Consultation process February 11, 2016  Decision is scheduled for April 2016  Implementation for 2016-2017 school

year

Potential Outcome

Re-organizing grade 7 and 8 students into the two Owen Sound area secondary schools and consolidation of the remaining elementary schools from seven to four would have the following expected financial results:

Expected School Operations Results based on Recommendations 2014-15 2015-16* 2016-17* Total Revenue 3,499,312 $ 3,498,127 $ 3,148,485 $ Total Expense 3,682,788 $ 3,800,551 $ 3,108,207 $ Operating Surplus/(Deficit) (183,476) $ (302,424) $ 40,278 $

* based on projections

Potential Outcome (cont’d)

 Improve utilization to 81.3% in 2016-17  Eliminate 962 (14%) surplus spaces  Save estimate of $220,000 in annual school

• perating losses

 Eliminate $11.7 M in school renewal costs at the

closing schools over the next five years

 Opportunity to improve Bluewater District School

Board’s education delivery through a sustainable financial position

School Information Profiles

 Review  Alexandra Community School  Bayview Public School  Derby Public School  Dufferin Elementary School  Hillcrest Elementary School  Keppel-Sarawak Elementary School  Sydenham Community School  Owen Sound Collegiate and

Vocational Institute

 West Hill Secondary School

Municipality/Community Partnership Meeting Nov. 18/15 - Feedback

 Attended by upper and lower tier municipal representatives

and community partner

 Reviewed consultation and involvement to date  Discussion and comments  New or additional planning data requested – some discussion

but no details provided

 New or additional partnership opportunities were requested

– none provided at that meeting

 Groups were asked to provided comment prior to the end of

the public consultation period

Responses to Submitted Questions

Presentations by Delegations

 Jamie Walpole – Bayview Public School  John Beisel – West Hill Secondary School Staff  Mylène Ménard-Finlay – Sydenham

Community School

Next Steps

 Future meeting dates and locations  Process – cancellation of meetings due to

weather

 Options for providing comments

Key Dates

Thursday December 3, 2015 @ OSCVI

• Public Meeting

Thursday January 7, 2016 @ WHSS Monday January 25, 2016 @ WHSS

• Working Meetings

Thursday February 11, 2016 @ OSCVI

• Final Public Meeting

Key Dates (cont’d)

Tuesday March 1, 2016

• Preliminary Final Staff Report

Wednesday March 23, 2016

• Special Board Meeting for Delegations

Tuesday April 12, 2016

• Final Staff Report

Tuesday April 19, 2016

• Board of Trustees decision

Adjournment

Thank you

Contacting us:

Electronic submissions should be directed to the following email address: ar_owensound@bwdsb.on.ca Written submissions directed to: Rob Cummings Superintendent of Business Services c/o Bluewater District School Board PO Box 190, 1st Avenue N Chesley ON N0G 1L0