Accommodation Review Meeting Public Meeting Owen Sound Area Group of Schools Thursday, December 3, 2015 OSCVI AR 2015.16-02
Agenda Welcome and Introductions 1. Facilitator & Chair 2. Student Accommodation Review Process 3. a. Board Policy 3101-D – Accommodation Review b. Initial Staff Report AR 2015.16-02 c. School Information Profiles 4. Municipality/Community Partnership meeting feedback 5. Responses to Submitted Questions 6. Presentations from Delegations 7. Next Steps – Future Meetings 8. Adjournment
Welcome and Introductions Jean Stephenson Superintendent of Education
Facilitator and Chair Introduction of Committee Members Approval of Minutes – November 25, 2015 meeting T erms of Reference & Meeting Norms
Accommodation Review Process Accommodation Review Policy & Procedure Initial Staff Report Review School Information Profiles
Review of Board Policy 3101-D “Accommodation Review – School Program and Facility Efficiency” Sections 1 and 2 of the policy look at: ◦ Rationale – ensure efficient use of space ◦ Policy - context of school program & facility efficiency
BP 3101- D (cont’d) Section 3 - Definitions ◦ Accommodation Review Committee (ARC) ◦ Facility Condition Index (FCI) ◦ Initial Staff Report (ISR) ◦ Public Consultation Period ◦ Public Meeting ◦ School Capacity (OTG) ◦ School Information Profile (SIP) ◦ School Loading Utilization ◦ School Operations Grant ◦ Working Committee Meetings
BP 3101- D (cont’d) Section 7 - Schedule of Meetings • Wednesday November 18, 2015 • Meeting with municipalities and community partners • Wednesday November 25, 2015 • ARC pre-public consultation orientation • Thursday December 3, 2015 @ OSCVI • Public Meeting (starts 40-day consultation period)
BP 3101- D (cont’d) Section 7 - Schedule of Meetings (Cont’d) • Thursday January 7, 2016 @ West Hill SS • Monday January 25, 2016 @ West Hill SS • Working Meetings • Thursday February 11, 2016 @ OSCVI • Final Public Meeting (ends 40-day consultation period)
BP 3101- D (cont’d) Section 7.2 - 7.3 – Information, Access & Submissions Records of meetings will be kept Minutes & documentation posted to board’s website Public may make written submission to board staff Delegations – advise board staff of intent to present at a public meeting one week prior to the meeting Presentations are limited to 5 minutes See the board website for more information (Appendix C)
BP 3101- D (cont’d) Electronic submissions should be directed to the following email address: ar_owensound@bwdsb.on.ca Written submissions directed to: Rob Cummings Superintendent of Business Services c/o Bluewater District School Board PO Box 190, 1st Avenue N Chesley ON N0G 1L0
BP 3101- D (cont’d) Section 8 - Reports and Special Board Meetings ◦ School Information Profiles ◦ End of Public Consultation Period ◦ Preliminary Final Staff Report ◦ Special Board Meeting – Delegations ◦ Final Report ◦ Board of Trustees Decision
Initial Staff Report (AR 2015.16-02) Background: Declining school age population Watson Report Long T erm Accommodation Strategy – May 2014 Enrolment projected to decline over the next 15 years to a 67% utilization rate
Introduction At a regular board meeting held on October 20, 2015, the Board of Trustees approved the following recommendation: That Bluewater District School Board commence an accommodation review on the Owen Sound Area Group of Schools (Alexandra Community School, Bayview Public School, Derby Public School, Dufferin Elementary School, Hillcrest Elementary School, Keppel-Sarawak Elementary School, Owen Sound Collegiate and Vocational Institute, Sydenham Community School, and West Hill Secondary School) in accordance with BP3101-D.
Recommended Option That the grade 7 and 8 program in the Owen Sound Area Group of Schools be accommodated in the Owen Sound area secondary schools; and That Bayview Public School, Derby Public School and Dufferin Elementary School be scheduled for closure for the 2016-17 school year with students being accommodated at the remaining schools in the Owen Sound Area Group of Schools and surrounding schools.
Summary of Accommodation Issues Enrolment is directly related to funding for school operations Revenue to support school operations is declining with the decline in student enrolment Cleaning, utilities, repair & maintenance costs are driven by the size of facility not necessarily the number of students
Summary of Accommodation Issues Average utilization was 70.8% in 2014-15 1470 excess student spaces 2013-14 deficit for school operations ~ $66,000 $49M renewal work needed over next 5 years Board receives $8.2M annually for all 53 schools
Summary of Accommodation Issues Utilization in 2014-15 was 70.8% 76.8% in elementary; 62.7% in secondary Average Elementary Secondary Utilization Province* 86.4% 79.6% BWDSB 75.0% 61.2% *Source – Ministry of Education
Proposed Solution – Part 1 Accommodate grade 7 and 8 students in the Owen Sound Area Group of Schools within excess capacity at the two secondary schools ◦ East side students would attend Owen Sound Collegiate & Vocational Institute (OSCVI) in a newly configured grade 7 – 12 school. ◦ West side students would attend West Hill Secondary School (WHSS) in a newly configured grade 7-12 school. Reduce surplus space in the secondary panel Revenue closer in line with costs
Proposed Solution – Part 2 Consolidate the remaining elementary schools in the Owen Sound Area Group of Schools from seven to four schools. Improve utilization of the Owen Sound Area Group of Schools to an estimated 81.3% in 2016-17.
Analysis and Recommendations Bayview Public School: Enrolment is expected to decline from 270 students to 226 (60% to 50%) over the next 10 years Accommodating grade 7 and 8 students in the secondary schools would further reduce utilization to 40% 5 year facility renewal costs are $4.8M with a Ministry Facility Condition Index (FCI) of 51.2% Operation costs exceeded revenue by 4% in 2013-14 Majority of the students would be accommodated at Sydenham Community School and Alexandra Community School, with some attending Hillcrest Elementary School Close Bayview - closure would result in potential savings of $4.8M in school renewal costs, approximately $230K per year in school operation costs and reduce surplus space by 452 spaces
Analysis and Recommendations (cont’d) Derby Public School: Enrolment is expected to decline from 199 students to 175 (71% to 63%) over the next 10 years Accommodating grade 7 and 8 students in the secondary schools would drive utilization to 50% 5 year facility renewal costs are $4.6M with a FCI of 71.7% Operation costs exceeded revenue by 23% in 2013-14 Students would be accommodated at a combination of Hillcrest Elementary School, Arran-Tara Elementary School or Hepworth Central Public School Close Derby - closure would result in potential savings of $4.6M in school renewal costs, approximately $190K per year in school operation costs and reduce surplus space by 279
Analysis and Recommendations (cont’d ) Dufferin Elementary School: Enrolment is expected to decline from 225 students to 188 (87% to 73%) over the next 10 years Lowest capacity in the Owen Sound Area Group of Schools at 259 spaces Close to larger underutilized schools Hillcrest Elementary School and Keppel-Sarawak Elementary School 5 year facility renewal costs are $2.3M with a FCI of 37.5% Operation costs exceeded revenue by 5% in 2013-14 Site is challenging for drop off and pick ups Students would be accommodated at Hillcrest Elementary School Close Dufferin - closure would result in potential savings of $2.3M in school renewal costs, approximately $170K per year in school operation costs and reduce surplus space by 259 spaces
Analysis and Recommendations (cont’d) Hillcrest Elementary School: Enrolment is expected to decline from 529 students to 457 (81% to 70%) over the next 10 years It is recommended the grade 7-8 program be moved to West Hill Secondary School Receiving school for a portion of enrolment from the Bayview, Derby and Dufferin closures (total approximately 331 students) resulting in a 88% projected utilization Hillcrest is a larger, older school with a capacity of 657, an FCI of 72.5% and significant renewal needs of $9.3M. It is recommended that the board consider submitting a business case to the Ministry of Education to seek funding for a new replacement facility
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