Absence Management Results by Calendar Workshop October 2017 The - - PowerPoint PPT Presentation

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Absence Management Results by Calendar Workshop October 2017 The - - PowerPoint PPT Presentation

Sep 28, 2023 225 likes •860 views

Absence Management Results by Calendar Workshop October 2017 The University of Wisconsin Service Center will Serve the people of the University of Wisconsin System Collaborate by being supportive and constructive Act with

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Absence Management Results by Calendar Workshop October 2017

The University of Wisconsin Service Center will

  • Serve…the people of the University of Wisconsin System
  • Collaborate…by being supportive and constructive
  • Act with Integrity…always and in all matters
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Introductions

  • Presenter

– Christie Sleaford – Professional Development team

  • Content Experts/Q&A

– Sandy Reuter – Absence team – Michelle Wiegmann – Absence team – Michele Rohde – AG team – Paula Falk – AG team

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Course Information

  • List of attendees in chat
  • Questions in chat
  • Tipsheet in learning path
  • Recording in learning path
  • Interactive
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Agenda

  • Results by Calendar
  • Calendar Results Tab
  • Accumulators
  • Supporting Elements
  • Absence Data
  • Positive Input – Absence
  • Generated Positive Input
  • Common scenarios
  • Leave Payout Template
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Objective

  • Identify information found on each tab and

link on the Results by Calendar page

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What is it?

  • It is all about leave

– Eligibility amounts – Allocated – Used – Earned

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Why Use It?

  • Live Data!
  • One Stop Shop
  • Can Personalize
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Updated?

Every day!

  • Monthly

– 1:00 pm – Evening

  • Biweekly

– 8:00 am – 10:00 am – Noon – 2:00 pm – Evening

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Navigation

  • Results by Calendar Page

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Review Absence/Payroll Info > Results by Calendar

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Searching for Employees

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Calendar Results Tab

  • Calendar Results tab

– Calendar ID – Calendar Group ID – Pay Group – Version and Segment

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Version and Segment

  • Version – information is recalculated (retro change)
  • Segment – job data change during pay period
  • Calculate Action – ignore reverse
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Version and Segment

  • ALWAYS look at highest version and

segment!

– Not always in order

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Accumulators Tab

  • All Absence Data for the year

– Absence accumulator – FYE/CYE balances – YTD absence data

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  • Legal Holiday
  • Personal Holiday
  • Sick Leave
  • Vacation Carryover
  • Vacation Current Year
  • Leave Reporting

(monthly)

  • ALRA (monthly)
  • Sabbatical/banked leave

(bi-weekly)

  • Comp Time Carry Over

(bi-weekly)

  • Comp Time Current Year

(bi-weekly)

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Accumulators Tab

  • Lines will appear/disappear based upon

information

– Ex. Sabbatical/banked leave

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Find Information - Personalize

KB 27837

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Find Information - Personalize

KB 27837

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Find Information – Sort Order

  • Click on headings to change the sort

ascending vs descending

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Find Information – Sort Order

  • Click on headings to change the sort

ascending vs descending

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Find Information - Find

  • Use find (ex. Type in VN or ALRA)
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Find Information - Find

  • Use find (ex. Type in VN or ALRA)
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Find Information - Find

  • Use find (ex. Type in VN or ALRA)
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Supporting Elements Tab

  • View for one Pay Period
  • Displays earnings, takes and adjustments
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Supporting Elements Tab

  • Monthly & Bi-weekly

– Adjusted Continuous Service Date (ACSD) – Vacation Earned in Pay Period – Sick leave earned in Pay Period – Legal Holiday earned in Pay Period – Paid hours for Pay Period

  • Monthly

– Initial Entitlement Dates

  • Bi-weekly

– Vacation Bracket Factor – Sick Leave Factor

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Supporting Elements Tab

  • Auto Assigned Components - Takes
  • Absence Entitlement – earned
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Absence Data Link

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Absence Data Link

  • Absence date, type, hours taken

– Balance after take/usage – Review whether an Absence was paid or unpaid

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Missing Take Data

  • Correct Segment/Version
  • Expected takes missing – entry is incorrect
  • r not approved
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Return to Main Page

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Positive Input – Absence Link

  • Shows absence adjustments/transfers
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Positive Input – Absence Link

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Positive Input – Absence Link

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Generated Positive Input Link

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Generated Positive Input Link

Shows absence payout/payback calculation detail for Monthly – only visible after term payout has been entered and processed

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Generated Positive Input Link

Shows absence payout/payback calculation detail for Monthly – only visible after term payout has been entered and processed

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Questions?

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Scenario

  • Becky Bi-weekly appears on the Underpaid

report for 9B. Which screen do we look at to find out what days were unpaid?

1. Accumulator 2. Generated Positive Input

  • 3. Absence Data
  • 4. Calendar Results
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Scenario

  • What day(s)

were unpaid?

– Monday – Sunday

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Scenario

  • Adam Alra would like to bank time in ALRA,

where do we look to determine if he is eligible to bank?

1. Accumulator 2. Generated Positive Input

  • 3. Absence Data
  • 4. Calendar Results
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Scenario

  • Which element name tells us how much he

can bank?

1. UWS U PREV ALRACT 2. UWS U VNA PENT

  • 3. UWS_U_ALRA_BAL
  • 4. UWS_U_ALRA_ELIG
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Scenario

  • The employee elected to convert 40 but only

13 converted to ALRA, why?

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Scenario

  • The employee elected to convert 40 but only

13 converted to ALRA, why?

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Scenario

  • Where do we look to see if Sally Sick has a

sick leave reduction like she is reporting.

1. Accumulator 2. Generated Positive Input

  • 3. Absence Data
  • 4. Calendar Results
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Scenario

  • Where do we look to see if Sally Sick has a

sick leave reduction like she is reporting.

KB 41996

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Scenario

  • Where do we look to determine how much

vacation leave Hannah Hawaii earned in a specific pay period?

1. Accumulator 2. Generated Positive Input

  • 3. Absence Data
  • 4. Supporting Elements
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Scenario

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Scenario

  • Matt Monthly reports that he is not earning

sick leave but is earning vacation, I suspect it is because he is still in initial entitlement period, where do I check to see when that will end?

1. Positive Input - Absence 2. Generated Positive Input

  • 3. Absence Data
  • 4. Supporting Elements
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Scenario

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Scenario

  • Where do I look to see if Charlie Change’s

leave balances have been transferred from his old position to his new position?

1. Accumulator 2. Positive Input - Absence

  • 3. Generated Positive Input
  • 4. Supporting Elements
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Scenario

  • Bob Biweekly has terminated employment,

what steps need to be taken in HRS to be sure that data is accurate?

  • 1. Term payout entered
  • 2. Term row in Job Data
  • 3. Term payout processed
  • 4. All of the above
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Scenario

  • Where do I look for Bob Biweekly’s termed

payouts?

1. Accumulator 2. Absence Data

  • 3. Generated Positive Input
  • 4. Supporting Elements
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Scenario

  • Milly Month was termed effective 9/30/17 in Job

Data and term pay was entered yesterday

  • Where do I look at see if she is currently

missing any leave reports?

1. Accumulator 2. Absence Data 3. Generated Positive Input 4. Supporting Elements

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Scenario

  • Where do I look to find Milly’s hours and

amount being paid out?

1. Accumulator 2. Absence Data

  • 3. Generated Positive Input
  • 4. Supporting Elements
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Scenario

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Scenario

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Leave Payout Template

  • Enter the information in Leave Payout

Template (email copy of form to AG)

– HRS Admin > Payroll > Paylines > Leave Payout Template

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Questions?

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