Calendar Committee Presentation Updated December 2017 Overview In - - PowerPoint PPT Presentation

Calendar Committee Presentation

Updated – December 2017

Overview

In the fall of 2016 a Calendar Committee was convened to gather data and present options to the Board regarding the school calendar. Three options were considered:

• Current Continuous Learning Calendar
• Hybrid Calendar
• Traditional Calendar

A recommendation was made to the Board

• Adam Jewell, Principal's Association-HS
• Amparo Vara, AFT-Support
• Anika Wilson, Student Support Services
• Barbara Bowersox, Community Member
• Benjamin Bax, AFT-Certified
• Brad Herzer, PK-12 Schools
• Brandon Carey, Legal
• Courtney Keck, PK-12 Academics
• Courtney Morton, Communications
• David Gray, AFT-Support
• Eduardo Sindaco, PK-12 Schools
• Erin Trussell, Special Education
• Heather Messer, Principal's Association-MS
• Janis Perrault, Human Resources
• Jean Bostwick, Finance
• John Fink, PRE
• Katherine Hughes, PK-12 Schools
• Kevin Ponce, SNS
• Leon Hill, Principal's Association -ES
• Lynn Barnes, PK -12 Academics
• Mary Best, AFT- Certified
• Pam Hibbs, Early Childhood
• Rhonda L McGuire, AFT- Certified
• Scott Randall, Operations
• Stephanie Webb, Compensation &

Benefits

• Teresa Bogle, Payroll
• Teresa Hill, AFT-Support

Committee Members

Data Collected/Reviewed

• Student Achievement Data
• Student Attendance Data
• Staff Attendance Data
• Impact on District Operations
• Survey Data

Historical Perspective

• In 2001-02 Sequoyah Elementary School became the first

district school to be on the continuous learning calendar.

• The following year Horace Mann Elementary School and

Westwood Elementary School were also placed on a continuous learning calendar.

• In 2010-11 Rogers Middle School, Webster Middle

School, and Douglass Middle and High Schools went to the continuous learning calendar in order to boost student achievement.

• The entire district was placed on a continuous learning

calendar in 2011-12.

Calendar Options

Continuous Learning Calendar (current)

• Start Date around August 1st
• End Date around May 29th
• Breaks – Two Weeks for Fall Break, Three

Weeks at Winter Break, Two Weeks for Spring Break, 8 Weeks for Summer Break

• Teachers Report around July 26th

Calendar Options

Hybrid Calendar

• Start Date around August 15th
• End Date around the third week of May
• Breaks – One Week for Fall Break, Two

Weeks at Winter Break, One Week for Spring Break, 11 Weeks for Summer Break

• Teachers Report around July 31st & August

1st, then off until around August 15th

Calendar Options

Traditional Calendar

• Start Date around third week of August
• End Date around the end of May
• Breaks – One Week for Fall Break, Two

Weeks at Winter Break, One Week for Spring Break, 10 Weeks for Summer Break

• Teachers Report around August 15th

Student Achievement Data

Student achievement data was reviewed from 2010 to 2016.

10 10 20 20 30 30 40 40 50 50 60 60 70 70 80 80 90 90 100 100 2010 2010 2011 2011 2012 2012 2013 2013 2014 2014 2015 2015 2016 2016 66 66 73 73 76 76 76 76 63 63 77 77 72 72 76 76 80 80 72 72 73 73 72 72 69 69 65 65 40 40 60 60 64 64 34 34 34 34 39 39 34 34 % % Sa Satis tisfac actor tory y an and A d Advan dvance ced

Hi High gh Sc Scho hool A

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lgebr bra 1, En a 1, Engli lish sh 2, 2, an and d Biolog iology 20 2010 10 to 20 to 2016 16

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10 10 20 20 30 30 40 40 50 50 60 60 70 70 80 80 90 90 100 100 2010 2010 2011 2011 2012 2012 2013 2013 2014 2014 2015 2015 2016 2016 48 48 50 50 54 54 52 52 52 52 56 56 54 54 50 50 50 50 50 50 53 53 44 44 54 54 47 47 76 76 76 76 70 70 31 31 32 32 32 32 34 34 % % Sa Satis tisfac actor tory y an and A d Advan dvance ced

Mid Middle Sc dle Scho hool

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Rea ead Math ath Sci Scien ence ce

10 10 20 20 30 30 40 40 50 50 60 60 70 70 80 80 90 90 100 100 2010 2010 2011 2011 2012 2012 2013 2013 2014 2014 2015 2015 2016 2016 56 56 53 53 52 52 50 50 46 46 48 48 48 48 60 60 59 59 58 58 54 54 48 48 47 47 45 45 76 76 79 79 79 79 32 32 28 28 31 31 37 37 % % Sa Satis tisfac actor tory y an and A d Advan dvance ced

Eleme Elementa ntary y Rea eading ding, , Ma Mathe thema matics, and tics, and Sc Scienc ience 20 2010 10 to 20 to 2016 16

Rea ead Math ath Sci Scien ence ce

Student Attendance Data

Student attendance data was reviewed from 2008-2009 to 2014-2015. Data trends are similar regardless of the start date of school. Our attendance starts at about 85% of projected enrollment and trends upward through mid-September on the CLC. On the traditional calendar attendance averaged about 90% of enrollment on day 1.

Staff Attendance Data

Staff (teachers & support) attendance data was reviewed from 2011-2012 through 2015- 2016. 2015-2016 data showed less absences than previous years. No major differences were observed with the change in calendars.

.

Impact on Operations

• Utility Costs – An estimated $175,000 savings*

per week can be achieved by pushing the start date back in August

• Impact on HVAC Units - Operating HVAC

equipment for shorter periods during peak demand season lengthens the lifespan of the equipment *Calculations provided by Cenergistics

Impact on Operations

• School Nutrition Services –

– Now that Community Eligibility Provision (CEP) has been implemented district-wide, the start date is not as critical. – There are 17 sites that have no air conditioning in their kitchens.

• Athletics – The CLC poses issues with the 2

week fall break and spring break when other schools are in session and practices and games are ongoing.

Survey Results

• Parents

– Phone & Online

• Students
• Staff

– Teachers – Support – Principals – Central Office

• Community

Parent Online

2,896 Responses

Texted to 33,223 phones

50.6% Like Current Calendar 52.5% Current Calendar does not create any issues for family 54.5% Do not have issues finding child care during breaks 53.7% Prefer Continuous Learning Calendar of Option

Parent Phone

3,396 Responses

Reached 18,253 phones

65.5% Like Current Calendar 65.7% Current Calendar does not create any issues for family 56.8% Do not have issues finding child care during breaks 42% Don’t want the district to change calendars

Student 3,500 Responses

14,000 Total Middle & High Students

56.1% Prefer “Two weeks off during

fall and spring break with an 8 week summer break”

30.2% Strongly disagree with the

statement “The current two week fall and two week spring breaks interfere with the scheduling and my participation in extra-curricular activities”

57.9% High School students 42.1% Middle School students

Community 482 Responses

Sent to 2,559 people

56% Like Current Calendar 56% Follow OKCPS Calendar 58.5% Prefer Continuous Learning Calendar of Calendar Options

Teachers 1263 Responses

2600 Total Teachers

64.5% Like Current Calendar 67% Strongly agree extended breaks are a perk OKCPS

• ffers that other districts don’t.

42.7% Strongly agree the continuous learning calendar is a reason they chose to work for OKCPS 71% Prefer the Continuous Learning calendar of the

• ptions

Principals 67 Responses

135 Total Principals & Assistant Principals

23.9% Dislike Current Calendar 35.8% Strongly agree that a longer summer break would help their department prepare for the start of school 29.9% Strongly agree extended breaks are a perk OKCPS offers that other districts don’t. 53.7% Prefer the Hybrid calendar of the options

Support Staff 420 Responses

1,887 Total Support Staff 53.8% Like Current Calendar 36.9% Strongly disagree that a longer summer break would help their department prepare for the start of school 64.5% Prefer the Continuous Learning calendar of the

• ptions

Central Office 158 Responses

Sent to 336 people 51% Like Current Calendar 50% Strongly agree that a longer summer break would help their department prepare for the start of school 41% Prefer the Hybrid calendar of the options

Pro’s

• Status Quo
• Two week breaks in

October & March

• More options for PD days

for staff

• Favored by students,

parents, teachers, support staff, community

• Recruiting/retention

advantage for teachers Con’s

• Short timeline for

preparing for start of school

• Student achievement has

not improved

Continuous Learning Calendar

Pro’s

• Compromise of CLC &

traditional calendar

• No shift in pay periods
• Utility savings -

estimated @ $175,000 per week

• Favored by principals and

central office employees Con’s

• Possibility of paycheck

issues with PD days separated at beginning of school year

Hybrid Calendar

Pro’s

• More time to prepare for

school year – academic and operational

• Utility savings –

estimated @ $175,000 per week Con’s

• Shift in pay periods for

teachers and support staff causing employee relations/retention issues

• Makes OKCPS like other

districts – CLC is a selling point during recruitment season

• Less opportunity for PD

throughout the year

Traditional Calendar

Summary

The Superintendent recommended staying with the Continuous Learning Calendar and the Board voted in favor

• f the Superintendent’s recommendation.

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