A Safety Culture requires easy access to training records Most - - PowerPoint PPT Presentation

David Finkelstein

President - InstantCard June 29, 2016 – Atlanta, GA

How Mobile and Cloud Technologies Enable Access To Training Records from the Jobsite

A Safety Culture requires easy access to training records

Most safety professionals would agree on the need to ensure that: Job Assignments are given to fully qualified employees Full Availability of ALL training records Records are fully up-to-date On-the-fly re-assignments (very common!) also adhere to the same standards This requires quick, simple processes to check qualifications.

Convenient Access from multiple locations is widely required Role Objective

Foremen To assign jobs Inspectors To verify conformance Auditors To Track Safety Record Safety Officers To Prevent Accidents HQ Admin Staff To Assign staff to jobs The worker himself To Track when its time for re-certification

Traditional Procedures are slow and cumbersome

• Paper wallet cards are unreliable
• Diplomas and certificates are rarely available
• Trips to worksite office cut into worktime
• Access to workstations/network is often limited
• Faxes & phone calls are inefficient/outdated
• Emails take time to get from where the information is to

where it is needed

• Excel spreadsheets have inherent limitations:
• Versioning
• Sharing
• Security

Consequences of Poor Credential Verification Procedures

Timeline/project delays Compliance costs Re-work Incidents/Accidents Liability Quality of work Culture of Safety Customer Satisfaction

RESULTING IN:

Recent Technologies able to Improve Validation Processes

Smartphones and Tablets

• Broad Deployment/Availability
• Familiarity and ease-of-use
• Low cost

Wireless Networks

• Ubiquitous Connectivity
• High-speed
• Highly reliable

Cloud Computing

• Instantaneous Access and Availability
• High Security and Reliability
• Always up-to-date

Need for rapid worker identification

Effective “auto-ID” of personnel requires:

• Ease-of-use
• Reliability
• Withstand

rough environment

NFC – Near Field Communications

• Very easy to use
• Highly reliable
• Secure
• BUT: not broadly available

QR Codes

• Works everywhere
• All phones/tablets
• Ease-of-use
• Low-cost

Two candidate technologies:

QR Codes are an ideal auto-ID mechanism

Sample QR Code On ID Card On Hardhat Easy and cheap to print nearly anywhere

ID Badges are a good “best practice”

Truth from the expert!

Even Dilbert Has begun Wearing a Badge!

Using QR Codes

Scanning QR Codes

• Any phone or tablet

Apple or Android

• Use any scanner app

All apps are free

• Instantaneous
• No need to have pre-

installed a specific app

Suggestion: if you don’t already have a QR code reader on your phone, go to itunes or the app store NOW and download one! You’ll be able to use it in the demo later on.

Wirelessly pull down a wide range of information from the cloud

Training Records:

• Courses completed
• Recent re-certifications
• Qualifications & Skills
• Internal or external Classwork
• Class attendance lists

Complementary Information:

• Insurance
• Background Checks
• Drug Tests
• Etc.

Additional Information May include:

• Emergency Medical or

Contact Information in case of accident

• Worksite documentation
• Verification of Identity

e.g.: Photo, DoB; License No.

• Position/Title
• Real-time work

assignments

Sample Screenshots

Advantages of digital document images

Digital images:

• Familiar: similar to paper
• Every course can be covered,

no matter where the training was taken

• No dependency on any

specific LMS (Learning Management System)

• Database independent
• Covers:
• Diplomas
• Certificates
• Wallet cards
• Printouts
• Sign-in lists
• Any image: .jpg or .pdf

Additional Benefits

• Single source for all records – one “repository”
• Manage expirations
• Highlight expired training
• Warnings prior to expiration
• Worker Self-Reliance
• Encourage individuals to track and check their
• wn records
• Critical info for EMT
• In case of incident
• Track on-the-job training
• Tool-box talks
• Short classes
• Audit trail
• No mistaken identity or

personnel substitution

Live Demo

Scenarios:

• 1. Scan badge
• 2. Display Worker Records
• 3. Show EMT Info
• 4. Review Training Records
• 5. View Certificate
• 6. Add new Certificate in real-time
• 7. Review qualifications
• 8. View Worksite documents

Discussion

• Questions?
• Specific Use Cases?
• Alternatives?
• Complementary

technologies?

Feedback/Suggestions are Highly Appreciated!

David Finkelstein

dfinkelstein@instantcard.net

(888)980-6179

www.instantcard.net www.credentialverificationservice.com