7/3/2018 Ma ra na Bo a rd o f Adjustme nt 2018 T ra ining Se - - PDF document

7/3/2018 1

Ma ra na Bo a rd o f Adjustme nt 2018 T ra ining Se ssio n

F ra nk Ca ssidy, T

• wn Atto rne y

July 10, 2018

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Boar d of Adjustment tr aining session over view

• Bo a rd o f Adjustme nt Rule s o f Pro c e dure (2013)

– BOA’ s a utho rity

• Appe a ls
• Va ria nc e s

– BOA o ffic e rs a nd sta ff – Ag e nda – Pa rlia me nta ry pro c e dure

• Ge ne ra l rule s tha t a pply to a ll pub lic b o die s

– Co nflic t o f inte re st la ws – Ope n me e ting la w – Pub lic re c o rds la w

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Boar d of Adjustment R ules of Pr

• cedur

e

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7/3/2018 2

Boar d of Adjustment tr aining session over view

• Bo a rd o f Adjustme nt Rule s o f Pro c e dure we re la st

a me nde d b y the BOA in 2013

• A c o py o f the Bo a rd o f Adjustme nt Rule s o f

Pro c e dure is in the a g e nda ma te ria ls

• T

he BOA is a utho rize d to a do pt a ll rule s a nd pro c e dure s ne c e ssa ry o r c o nve nie nt fo r the c o nduc t

• f its b usine ss, c o nsiste nt with a pplic a b le la w a nd

a ny rule s o f pro c e dure e sta b lishe d fo r the BOA b y the T

• wn Co unc il

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BOA’ s a utho rity

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BOA’s author ity

• Bo a rd o f a djustme nt a utho rity is de fine d in sta te la w

a nd in T

• wn o f Ma ra na o rdina nc e s

– T he c o ntro lling sta te la w is Arizo na Re vise d Sta tute s se c tio n (A.R.S. §) 9-462.06 (c o py in a g e nda ma te ria ls) – T he c o ntro lling T

• wn o f Ma ra na o rdina nc e is Ma ra na

T

• wn Co de se c tio n 17-2-2 (c o py in a g e nda ma te ria ls)

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BOA’s author ity

• Unde r sta te la w, the BOA he a rs a nd de c ide s:

– Appe a ls: It is a lle g e d the re is a n e rro r in a n o rde r, re q uire me nt

• r de c isio n ma de b y the zo ning a dministra to r in the

e nfo rc e me nt o f a ny zo ning o rdina nc e – Va ria nc e s fro m the te rms o f the zo ning o rdina nc e :

• Only if, b e c a use o f spe c ia l c irc umsta nc e s a pplic a b le to the pro pe rty,

inc luding its size , sha pe , to po g ra phy, lo c a tio n, o r surro unding s, the stric t a pplic a tio n o f the zo ning o rdina nc e will de prive the pro pe rty o f privile g e s e njo ye d b y o the r pro pe rty o f the sa me c la ssific a tio n in the sa me zo ning distric t

• Any va ria nc e g ra nte d is sub je c t to c o nditio ns a s will a ssure tha t the

va ria nc e sha ll no t c o nstitute a g ra nt o f spe c ia l privile g e s inc o nsiste nt with the limita tio ns upo n o the r pro pe rtie s in the vic inity a nd zo ne in whic h the pro pe rty is lo c a te d

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BOA’s author ity

• Sta te la w pro vide s tha t the BOA ma y no t:

– Ma ke a ny c ha ng e s in the use s pe rmitte d in a ny zo ning c la ssific a tio n o r zo ning distric t – Ma ke a ny c ha ng e s in the te rms o f the zo ning o rdina nc e – Gra nt a va ria nc e if the spe c ia l c irc umsta nc e s a pplic a b le to the pro pe rty a re se lf-impo se d b y the pro pe rty o wne r

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BOA’s author ity

• Ma ra na T
• wn Co de se c tio n 17-2-2 a utho rize s the

BOA to c o nside r:

– Va ria nc e s. T he b o a rd o f a djustme nt sha ll he a r a nd de c ide a ppe a ls fo r va ria nc e s, a s pro vide d b y sta te la w – I nte rpre ta tio ns. T he b o a rd o f a djustme nt sha ll he a r a nd de c ide a ppe a ls fro m zo ning de c isio ns o f the pla nning dire c to r, a s pro vide d b y sta te la w – Othe r ma tte rs. T he b o a rd sha ll c o nside r a ny o the r ma tte r re fe rre d b y the c o unc il

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BOA’s author ity

• Othe r c urre nt a nd pro po se d BOA func tio ns (c o pie s in

a g e nda ma te ria ls):

– He a rs pro pe rty ma inte na nc e a ppe a ls unde r Ma ra na T

• wn

Co de Cha pte r 10-2 – Pro po se d to he a r te mpo ra ry use pe rmit a ppe a ls unde r dra ft T

• wn Co de se c tio n 17-3-3

– Pro po se d to he a r mino r la nd divisio n a ppe a ls unde r dra ft T

• wn

Co de se c tio n 17-5-5 – Pro po se d to he a r pa rking justific a tio n a na lysis a ppe a ls unde r dra ft T

• wn Co de se c tio n 17-9-2

– Pro po se d to ta ke the ro le o f the fo rme r c ultura l re so urc e s b o a rd unde r dra ft T

• wn Co de se c tio ns 17-12-6 a nd 17-12-7

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Appe a ls

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Appeals

• Wha t?

– “A b o a rd o f a djustme nt sha ll he a r a nd de c ide a ppe a ls fro m the de c isio ns o f the zo ning a dministra to r…” – An a ppe a l must invo lve zo ning – Ma ra na L DC inc lude s no n-zo ning ma tte rs whic h a re no t sub je c t to a ppe a ls to the BOA; fo r e xa mple :

• F

lo o dpla in

• Sub divisio ns

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Appeals

• By who m?

– “Appe a ls to the b o a rd o f a djustme nt ma y b e ta ke n b y pe rso ns a g g rie ve d o r b y a ny o ffic e r…o f the munic ipa lity…” – L

• ts o f la w o n “pe rso ns a g g rie ve d”—typic a lly so me o ne

dire c tly a ffe c te d

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Appeals

• Ho w?

– Writte n no tic e o f a ppe a l file d with the zo ning a dministra to r

• Within a “re a so na b le time ”
• Spe c ifying the g ro unds fo r the a ppe a l

– T he zo ning a dministra to r tra nsmits to the BOA a ll re c o rds re la ting to the a ppe a l – 15 da ys’ no tic e o f the BOA he a ring

• By pub lic a tio n in a ne wspa pe r
• By po sting ne a r the a ffe c te d pro pe rty

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Appeals

• Wha t de c isio n c a n the BOA ma ke ?

– T he BOA ma y “re ve rse o r a ffirm, who lly o r pa rtly, o r mo dify the o rde r, re q uire me nt o r de c isio n o f the zo ning a dministra to r a ppe a le d fro m, a nd ma ke suc h o rde r, re q uire me nt, de c isio n o r de te rmina tio n a s ne c e ssa ry” – BOA’ s de c isio n ma y inc lude re la te d c o nditio ns

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Appeals

• Wha t the n?

– A “pe rso n a g g rie ve d” ma y c ha lle ng e the BOA’ s de c isio n in c o urt – T he a ppe a l b e fo re the c o urt is b a se d so le ly o n the re c o rd b e fo re the BOA – Ma ke a g o o d re c o rd

• Cle a rly ide ntify spe a ke rs
• Bring do c ume nts a nd ma ps into e vide nc e
• E

xpla in wha t’ s ha ppe ning

– “T his lo c a tio n rig ht he re ” – “L e t the re c o rd re fle c t tha t the spe a ke r ha s po inte d to …”

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Va ria nc e s

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Var iances

• Wha t?

“A b o a rd o f a djustme nt sha ll…he a r a nd de c ide a ppe a ls fo r va ria nc e s fro m the te rms o f the zo ning o rdina nc e o nly if, b e c a use o f spe c ia l c irc umsta nc e s a pplic a b le to the pro pe rty, inc luding its size , sha pe , to po g ra phy, lo c a tio n, o r surro unding s, the stric t a pplic a tio n o f the zo ning o rdina nc e will de prive suc h pro pe rty o f privile g e s e njo ye d b y o the r pro pe rty o f the sa me c la ssific a tio n in the sa me zo ning distric t.”

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Var iances

• L

e g a l re q uire me nts:

– A va ria nc e ma y b e g ra nte d o nly whe re the re a re spe c ia l c irc umsta nc e s tha t a pply to the pro pe rty – Any ha rdship whic h is a b a sis fo r a va ria nc e must re la te to the la nd, NOT the o wne r – A pe rso na l ha rdship do e s no t justify a va ria nc e – T he la ndo wne r’ s ne e d to re c e ive a n a de q ua te fina nc ia l re turn o n the pro pe rty is no t a le g itima te b a sis fo r a va ria nc e – A va ria nc e ma y no t b e g ra nte d whe re the ha rdship wa s willfully a nd inte ntio na lly c re a te d b y the la ndo wne r – T he BOA ma y no t g ra nt a “use ” va ria nc e , i.e .,

• Ma ke a ny c ha ng e s in the use s pe rmitte d in a ny zo ning c la ssific a tio n o r zo ning

distric t

• Ma ke a ny c ha ng e s in the te rms o f the zo ning o rdina nc e

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Var iances

• Pro c e dure s: Sa me a s fo r a ppe a ls

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BOA o ffic e rs a nd sta ff

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BOA officer s and staff

• BOA e le c ts Cha ir a nd Vic e Cha ir e a c h April (o r the

first me e ting the re a fte r) o r whe n va c a nc ie s o c c ur

– No te : BOA te rms e xpire a t the e nd o f F e b rua ry

• Cha ir a nd Vic e Cha ir se rve fo r two ye a rs a nd a re

e lig ib le fo r re e le c tio n

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BOA officer s and staff

• Pla nning Dire c to r is re spo nsib le to a ssig n so me o ne to

b e BOA Se c re ta ry

• T
• wn Atto rne y o r de sig ne e pro vide s le g a l a dvic e
• Outside c o unse l is so me time s a ppo inte d fo r BOA

E xa mple : – T

• wn Atto rne y a dvise d sta ff

– Sta ff’ s inte rpre ta tio n is a ppe a le d to BOA – BOA re ve rse s sta ff’ s inte rpre ta tio n

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Ag e nda

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Agenda

• T

he Se c re ta ry pre pa re s the a g e nda

• Curre nt BOA rule s ha ve no pro visio n fo r BOA Cha ir o r

BOA me mb e rs to re q ue st to inc lude ite ms o n the a g e nda

• T

he BOA is a “q ua si-judic ia l” b o dy; o the r tha n tra ining a nd o the r a dministra tive ma tte rs, its a g e nda ite ms a re c a se s b ro ug ht b e fo re it

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Pa rlia me nta ry pro c e dure

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Par liamentar y pr

• cedur

e

• T

he Cha ir ma na g e s the flo o r a t a ll me e ting s

• Dire c t yo ur q ue stio ns to the a pplic a nt o r spe a ke r
• Co nfine q ue stio ns a nd disc ussio n to the issue
• Do n’ t inte rrupt a no the r BOA me mb e r
• L

imit dire c t spe a ke r-a udie nc e inte ra c tio n

• De b a te a nd disc uss a fte r the he a ring is c lo se d a nd

– Be fo re a mo tio n is ma de , a nd/ o r – Be twe e n whe n a mo tio n is se c o nde d a nd the vo te

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Par liamentar y pr

• cedur

e

• Me e ting s g e ne ra lly fo llo w Ro b e rt’ s Rule s o f Orde r,

unle ss tho se rule s a re suspe nde d b y ma jo rity vo te o f the BOA

• Ro b e rt’ s Rule s c a ll fo r pro c e e ding s b y mo tio n:

– Ask the Cha ir to spe a k: “Mr. Cha ir.” “Bo a rd Me mb e r Smith.” – “I mo ve tha t” o r “I mo ve to ” – Spe c ific a lly sta te the c o nte nts o f the mo tio n

• A mo tio n is no t disc usse d unle ss it is se c o nde d

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Par liamentar y pr

• cedur

e

• Main motion – the ma tte r b e fo re the b o dy a t the

mo me nt; ma y o nly b e vo te d o n whe n no o the r mo tio n is pe nding

• Subsidiar

y motions – pro po se to do so me thing to the ma in mo tio n; e .g ., a me nd, re fe r, la y o n the ta b le

• Incidental motions – re la te to pe nding ma tte r, usua lly

must b e de a lt with b e fo re re turning to ma in o r sub sidia ry mo tio n; e .g ., po int o f o rde r

• Pr

ivileged motions – ta ke pre c e de nc e o ve r a ll mo tio ns; e .g ., mo tio n to re c e ss, mo tio n to a djo urn; no t de b a ta b le

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Par liamentar y pr

• cedur

e

• Amending a motion

– Be fo re the vo te , the me mb e r who ma de mo tio n ma y a sk to a me nd the mo tio n – Cle a rly sta te the a me ndme nt – If the me mb e r who se c o nde d a g re e s, the mo tio n is vo lunta rily a me nde d witho ut a vo te unle ss a no the r me mb e r o b je c ts – Be fo re the vo te , a ny me mb e r ma y ma ke a mo tio n to a me nd the mo tio n – If the mo tio n to a me nd is se c o nde d, the n the mo tio n to a me nd ta ke s pre c e de nc e o ve r the o rig ina l ma in mo tio n

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Par liamentar y pr

• cedur

e

• Motion to r

ec onsider – Ma y o nly b e ma de b y a me mb e r who vo te d o n the pre va iling side

• f the vo te so ug ht to b e re c o nside re d

– Ma y b e ma de a t the sa me me e ting a s whe n the ma tte r wa s c o nside re d o r a t a sub se q ue nt me e ting – I f ma de a t a sub se q ue nt me e ting , the mo tio n to re c o nside r must b e o n the a g e nda – I f the mo tio n to re c o nside r is a ppro ve d, the o rig ina l issue is a g a in b e fo re the BOA – Cha ng e d c o nditio ns ma y mo o t a mo tio n to re c o nside r

• A va ria nc e is g ra nte d, a ppe a l time ha s run, a nd c o nstruc tio n ha s b e g un
• An inte rpre ta tio n wa s ma de a nd is no w o n a ppe a l in the Supe rio r Co urt

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Gener al r ules that apply to all public bodies

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Co nflic t o f inte re st la ws

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Conflict of inter est laws

• Purpo se s:

– Re mo ve o r limit the po ssibility o f pe rso na l influe nc e tha t mig ht b e a r upo n a n o ffic ia l’ s de c isio n

Ye tman v. Naumann, 16 Ariz. App. 314, 317, 492 P.2d 1252, 1255 (1972)

– Pre ve nt se lf-de a ling b y pub lic o ffic ia ls

Mauc he rv. City o f E lo y, 145 Ariz. 335, 338, 701 P.2d 593, 596 (App. 1985)

• I

f yo u ha ve a “pe c unia ry o r pro prie ta ry” inte re st in a c a se , yo u ma y no t pa rtic ipa te

– Pe c unia ry: fina nc ia l inte re st; mo ne y in o r o ut o f yo ur po c ke t – Pro prie ta ry: pro pe rty inte re st; he lps o r hurts pro pe rty yo u o wn o r ha ve a n inte re st in

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Conflict of inter est laws

• E

xc e ptio ns

– No nsa la rie d o ffic e r o f a no npro fit c o rpo ra tio n – Owne rship o f le ss tha n 3% o f the sha re s o f a c o mpa ny fro m whic h yo u re c e ive le ss tha n 5% o f yo ur inc o me – I nte re st no diffe re nt tha n a la rg e c la ss o f pe rso ns (e .g ., utility c usto me r) – Othe rs to o nume ro us to me ntio n (c he c k with the L e g a l De pa rtme nt a he a d o f time !)

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Conflict of inter est laws

• Whe n yo u ha ve a c o nflic t o f inte re st

– F ile a c o nflic t o f inte re st disc lo sure fo rm with the T

• wn

Cle rk – E xpla in tha t yo u ha ve a c o nflic t o f inte re st whe n the ma tte r is a nno unc e d – Do no t pa rtic ipa te a s a me mb e r o f the BOA in the disc ussio n o f the ma tte r – Ste p do wn fro m the da is

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Ope n me e ting la w

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Open meeting law

• Purpo se s

– Ma ximize pub lic a c c e ss to the g o ve rnme nta l pro c e ss – E nsure tha t the pub lic ’ s b usine ss ta ke s pla c e in pub lic

• Any unc e rta inty unde r the o pe n me e ting la w sho uld b e

re so lve d in fa vo r o f o pe nne ss in g o ve rnme nt

• Ag e nda

– Do no t disc uss a n ite m tha t is no t o n the a g e nda – At le a st 24 ho urs b e fo re the me e ting , the a g e nda must b e po ste d

• n the to wn’ s we b site

– A me e ting ma y b e re c e sse d a nd re c o nve ne d within 24 ho urs if the time a nd lo c a tio n o f the re c o nve ne d me e ting is sta te d o n the re c o rd during the me e ting

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Open meeting law

• Do n’ t ha ve a n ille g a l “me e ting ”

– A “me e ting ” is a “g a the ring , in pe rso n o r thro ug h te c hno lo g ic a l de vic e s, o f a q uo rum o f me mb e rs o f a pub lic b o dy a t whic h the y disc uss, pro po se o r ta ke le g a l a c tio n, inc luding a ny de libe ra tio ns by a quo rum with re spe c t to suc h a c tio n” – Co unt to fo ur, hit the do o r – Be c a re ful with e ma il

• Do n’ t e ma il thre e o the r BOA me mb e rs, se ria lly o r to g e the r
• Do n’ t “re ply a ll”

– E xc e ptio n: Sta ff so me time s pro vide s a g e nda s, pa c ke ts, & info rma tio n via e ma il

• Whe n the y do , do n’ t “re ply a ll”

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Open meeting law

• Spe c ia l c o nside ra tio ns fo r the BOA a s a q ua si-judic ia l

b o dy

– T he pa rtie s b e fo re yo u a re e ntitle d to he a r a nd pa rtic ipa te in a ll o f yo ur de lib e ra tio ns

• Do n’ t ta lk se pa ra te ly to a pa rty
• Do n’ t ta lk se pa ra te ly to a no the r BOA me mb e r a b o ut a c a se

– Do n’ t disc uss a pa rtic ula r c a se o n so c ia l me dia o r in c a sua l c o nve rsa tio n

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Pub lic re c o rds la w

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Public r ecor ds law

• Purpo se s

– I nc re a se pub lic a c c e ss to g o ve rnme nt info rma tio n – Ma ke g o ve rnme nt a g e nc ie s a c c o unta b le to the pub lic

• “Pub lic re c o rds a nd o the r ma tte rs in the c usto dy o f

a ny o ffic e r sha ll b e o pe n to inspe c tio n b y a ny pe rso n a t a ll time s during o ffic e ho urs”

A.R.S. § 39-121

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Public r ecor ds law

• T

he T

• wn is re q uire d to pro vide a nything in the

T

• wn’ s re c o rds o r o n the T
• wn’ s c o mpute r syste m if

so me o ne ma ke s a pub lic re c o rds re q ue st fo r it

– Do n’ t sa y a nything in a n e ma il tha t yo u’ d b e unc o mfo rta b le se e ing o n the fro nt pa g e o f the ne wspa pe r – Co mme nts during pub lic me e ting s a re pub lic , e ve n if no me mb e rs o f the pub lic a re in the a udie nc e

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Questions/ disc ussion

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