4th QUARTER BOARD OF TRUSTEES MEETING The Center on Main | - - PowerPoint PPT Presentation

VERRADO ASSEMBLY

4th QUARTER BOARD OF TRUSTEES MEETING

The Center on Main ™ | November 10, 2014 | Post VCA Quarterly Meeting

VERRADO ASSEMBLY

Agenda Agenda

I. Welcome and Introductions II. Call to order III. Establish a Quorum IV. Secretary’s Report – August 26, 2014 V. Treasurer’s Report – September 30, 2014 VI. Community Engagement Report VII. Business VIII. Adjournment IX. General Discussion

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Secretary’s Report Secretary’s Report

Approval of August 26, 2014 Board of Trustees Meeting Minutes

Upon approval, Minutes are published on www.verrado.net. From the homepage, go to: Community Governance/Verrado Assembly/Board Meetings.

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Treasurer’s Report Treasurer’s Report

Period ending: September 30, 2014

Financial statements are published quarterly on www.verrado.net. From the homepage, go to: Community Governance/Verrado Assembly/Board Meetings.

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Treasurer’ easurer’s Repor s Report

Balance Sheet – Assets – 9/30/14

Please note: Unaudited for the period ending September 30, 2014

Curr rrent Q t Quarter ter Prior Q Quarte ter Change ASSE SSETS Operating accounts 64,544 $ 63,260 $ 1,284 $ Reserve accounts 157,338 157,259 79 Total C Cash 221, 221,882 882 220,519 1,3 1,363 Net accounts receivable 75,777 83,053 (7,276) Other assets 12,902 7,059 5,843 Due from Association 367,174 409,143 (41,969) Tota tal A Assets ts 677,735 $ $ 719, 719,774 774 $ $ (42,0 2,039) $ $

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Treasurer’ easurer’s Repor s Report

Balance Sheet – Liabilities & Equity – 9/30/14

Please note: Unaudited for the period ending September 30, 2014

Curr rrent Q t Quarter ter Prior Q Quarte ter Change LIABIL ILIT ITIE IES A AND ME MEMB MBERS' E EQUITY Accrued expenses 178,839 $ 302,293 $ (123,454) $ Total L Liabil ilit itie ies 178,839 78,839 302,293 (123,4 ,454 54) Prior year surplus (deficit) 334,116 334,116

• Current year surplus (deficit)

164,780 83,365 81,415 Tota tal E Equity ty 498,896 417,481 81,4 ,415 15 Total L Liabil ilit itie ies & & E Equity 677,735 677,735 $ $ 719, 719,774 774 $ $ (42,0 2,039) $ $

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Treasurer’ easurer’s Repor s Report

Budget Comparison – Revenue – 2014

Please note: Unaudited for the period ending September 30, 2014

YTD A Actual YTD B Budget Variance 2014 B 014 Budget RE REVENUE Assembly assessment 573,935 $ 571,482 $ 2,453 $ 762,588 $ Telecommunity fee 1,022,741 966,203 56,538 1,307,278 Apartment & commercial fee 61,784 56,556 5,228 75,408 Legal fees 15,253 21,608 (6,355) 29,120 Transfer & disclosure fees 283,881 290,366 (6,485) 401,354 Interest 274 279 (5) 372 Special events & programs 40,154 26,580 13,574 32,310 Allowance for doubtful accounts (9,029) (6,750) (2,279) (9,000) Ne Net R Revenue 1,988,9 ,988,993 $ $ 1,926 1,926,324 ,324 $ $ 62,669 ,669 $ $ 2,5 2,599,430 99,430 $

Treasurer’ easurer’s Repor s Report

Budget Comparison – Expenses – 2014

Please note: Unaudited for the period ending September 30, 2014

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YTD A Actual YTD B Budget Variance 2014 B 014 Budget OPER ERATING EX G EXPENSES ES General & administrative 496,104 $ 637,527 $ 141,423 $ 844,381 $ Communications 20,596 17,599 (2,997) 24,479 Community engagement 243,660 262,050 18,390 316,277 Telecommunity 1,022,907 966,203 (56,704) 1,307,278 Other expenses 40,948 42,026 1,078 56,018 Total O Operatin ing E Expenses 1,824,2 1,824,215 1,925 1,925,405 ,405 10 101,190 1,190 2,5 2,548,433 48,433 Current Y Year Su Surplus (D (Defic icit it) 164,7 164,780 $ $ 919 919 $ $ 16 163,861 3,861 $ $ 50,997 50,997 $

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Community Engagement Community Engagement Report Report

Report covers updates and informational items for the Board’s review.

The complete Community Engagement Report is published on www.verrado.net. From the homepage, go to: Community Governance/Verrado Assembly/Board Meetings.

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Community Engagement Community Engagement Report Report

Signature Event: Independence Signature Event: Independence Day Day

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Community Engagement Community Engagement Report Report

Goal: Goal: Develop engaged, vibrant and purposeful communities Accomplishment: Community-wide Programs Accomplishment: Community-wide Programs Discover Verrado: Main & More Teen TREKS Cruise Night on Main & Pinewood Classic Back to School Bash Holiday Lighting Neighborhood Café

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Community Engagement Community Engagement Report Report

Goal: Goal: Develop engaged, vibrant and purposeful communities Accomplishment: Verrado Accomplishment: Verrado Leadership Leadership Monthly Meetings Community Connector: WHAM Warm Welcome: 70 pies delivered New Members New Neighborhood Mapping

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Community Engagement Community Engagement Report Report

Goal: Goal: Develop engaged, vibrant and purposeful communities Accomplishment: Volunteerism & Philanthropy Accomplishment: Volunteerism & Philanthropy Phoenix Rescue Mission –Water Donation The Giving Tree Program – Facebook Page Monthly Meetings New Members Revised Logo

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Community Engagement Community Engagement Report Report

Goal: Goal: Develop engaged, vibrant and purposeful communities Accomplishment: Clubs & Groups Accomplishment: Clubs & Groups New Clubs New Clubs– Viper Wrestling Club, Verrado Adult Sports Club (co-ed), Copperstate Street Rods, DSCC Life Group, Lost Creek Bike Club, Veterans Association of Verrado Masters Swim Club Masters Swim Club – Escape from Alcatraz Verrado Adult Sports Club Verrado Adult Sports Club - Corn Hole Tournament Verrado Coffee Verrado Coffee Co. Co.

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Community Engagement Community Engagement Report Report

Goal: Goal: Develop engaged, vibrant and purposeful communities Accomplishment: Recreation & Amenities Accomplishment: Recreation & Amenities

TCOM Maintenance & Operations New TCOM Programming – Family Game Night, Drop-in Coworking, KD’s Studio Vitras – Impact Camp & Summer Swim Team

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Community Engagement Community Engagement Report Report

Goal: Goal: Develop engaged, vibrant and purposeful communities Accomplishment: Community Affairs Accomplishment: Community Affairs

Local First Arizona Mixer Experience Matters / Victory District “Meet the Author” Event City of Buckeye Events Coordination Council

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Community Engagement Community Engagement Report Report

Goal: Goal: Maintain/develop cohesive organization(s) and team Accomplishment: Administration & Management Accomplishment: Administration & Management Lifeguard Policy 2015 Budgeting Adjacent Land Usage Agreement Conferences, Certifications & Trainings Jen McSweeney’s Departure Year-End Evaluations

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The proposed budget calls for a decrease of $5.00, of which shifts to the VCA from the Verrado Assembly for the financial responsibilities under the Community Charter. 2015 Proposed Monthly Assessment and 2015 Proposed Monthly Assessment and Fees: Fees: Verrado Assembly $13.00 ( $5.00)* Mandatory Telecommunity Fee $51.65**

*The combined net change for the VCA & VA is an increase of $3.00 ** The mandatory monthly Telecommunity Fee for residential property owners in Verrado is a pass-through fee facilitated by the Assembly currently set at $51.65 per month for Cox High Speed Internet capability. Effective June 30, 2015, this Telecommunity Fee will be eliminated. Information about planned high-speed service upgrades and future rates will be available soon from Cox Communications.

Business Business

2015 Budget 2015 Budget

Business Business

2015 Proposed Budget

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The 2015 VCA & VA Assessment & Fee Schedule has been provided to the Board of Trustees for Review and Approval. Proposed Changes: Proposed Changes:

• Capitalization of Assessment – 1/6 of the Annual Assessment | $224.00
• Rental Setup Fee | $25.00 ($75.00)
• Upfront Assessment Collection at Closing | 2 Months
• Exterior Architectural Maintenance; Missing/Damaged Elements |

$150.00

• The Center on Main Board Room Rental | $25.00/hour ($5.00)
• The Center on Main Multipurpose Room Rental | $50.00/hour ($10.00)
• Minors’ Fitness Room Eligibility Card or Replacement Card | $15.00

Business Business

Approve 2015 Assessment & Fee Schedule Approve 2015 Assessment & Fee Schedule

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Business Business

Cox Communications Agreement Cox Communications Agreement

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Upcoming News & Events

November 6 – VHES Cornerstone Ceremony November 11 – Veteran’s Day Celebration November 15 – Discover Verrado: Live & Learn Youth Triathlon Art of Movement November 27 – Turkey Trot Hometown Holidays – Tree Lighting Celebration – December 6 Joy of Giving Celebration – December 7 We Heart Christmas Home Tour – Dec 14

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General Discussion General Discussion