4. Monitoring Progression How can we ensure relevant and right - - - PowerPoint PPT Presentation

• 4. Monitoring Progression

‘How can we ensure relevant and ‘right-touch’ reporting back to NES of trainees’ progression?

Julie Turbitt Healthcare Science Specialty Lead, Genetic Science NHS Education for Scotland

Progression Monitoring: Why and How?

Why monitor trainees’ progress?

• Trainees become more aware of their performance
• Indicates if the training programme is working
• Ideas for improving training
• We do NOT KNOW ahead of time whether an intervention

will be successful!

Review Monitor Evaluate Improve

Why Monitor Progress?

Governance: Training must be Quality Managed

Importance of our HCS community…

Why Monitor Progression? “In God we trust… All others must have data.”

“attributed to William E. Denning

How is training progression currently monitored by our Healthcare Science community?

Is your progression documented and signed off in the workplace?

75% 25% 0% 20% 40% 60% 80% 100%

YES NO

2016 Healthcare Science Postgraduate Trainee Survey [47% Response rate]

“ My supervisor hasn’t allocated any time within work to review my training.” “Regular meetings to re-affirm progress would be an improvement.”

• 31% of trainees do NOT have an agreed training plan

How is training progression currently monitored by our Healthcare Science community?

Do trainees have an annual/mid-point review of progression?

9%

46% 45%

NO PARTLY YES 2016 Healthcare Science Postgraduate Supervisor Survey [60% Response rate]

Audit of NES Healthcare Science Trainee Management?

• NES management of Healthcare Science Training may be subject to auditing
• In August 2016: Scott-Moncreiff performed an audit
• Audit findings revealed a shaky approach to our progression monitoring!
• Findings: 3.1 Monitoring Progress
• Mid-point reviews undertaken for some schemes/ not all!
• Risk: Trainees may not be receiving adequate support
• Should establish programme of regular reviews of trainee progress

Mid way Quality Assurance

• Half way through training, trainees submit a portfolio
• A panel of 3 conduct an examination by viva
• One of the assessors will be an ‘expert’ in the trainees

chosen specialism

• Also present : External Moderator / Adviser
• Panel decides on outcome: Satisfactory?

The Scottish Medical Physics Training Scheme (Non-STP)

• Important feedback from Trainee to Training Centre

Special Measures!!!!

NES Healthcare Science Postgraduate trainees Special Measures Principles

A. Scope

A.01 These principles outline NES Healthcare Science approach to Special Measures in cases where either trainees, supervisors or training departments cannot demonstrate satisfactory attainment or maintenance

• f training standards

A.02 Two primary objectives of these principles are to: A.2.1 ensure patient safety, both the immediate practice placement and later likely performance of an individual whose training experience has been compromised. A.2.2 ensure progression, both for the well-being of the individual trainee and the return on investment of public funds in NHS training.

Monitoring Progress

Group Discussion……….

• 1. How do you currently monitor trainee progression?

Progression monitoring for NTN holders:

• (includes Clinical Scientists, NES award holders,
• thers admitted to NTN register)
• 2. How is progression monitoring documented?
• 3. What do you think of Mid-Point Reviews/Viva?
• Timescale (Annual/mid-way/or more frequent?)
• Are mid-point vivas possible in your current scheme?

(Number of trainees/ Time/ Resources??)

NES Training Programme Management System

NTN Name

Supervisor Theme HCS Division Specialty

Employer Department Funding

Status

Intake Year

Completion Year

• Tracking trainees, supervisors, departments, monitoring progression.

“TURAS” Online training tracker

• Database designed to chart the trainee’s journey

throughout their training

• Incorporates training department, stage of training,

rotations, special measures/events (e.g. out of programme)

• Will provide regulator “assurance” of Training

Programme management

• Utilises current, NES issued, training numbers
• Generic architecture with HCS ‘skin’. Already used by

medical, dental and pharmacy postgraduate trainees

TURAS Training Programme Management (TPM)

TURAS – HCS TPM Progress to date

TURAS – Monitoring Rotations/Specialities

Standardising HCS progress monitoring - documentation

Document-20: ‘Notification of trainee progression’

• Review of trainee progression should be harmonised across

specialities!

Group Discussion……….

• 1. Discuss and review document- 20 (NES standardised form)?
• 2. Draft document: Is there anything you would change/add?
• 3. General Comments
• Ease of completion?
• Start with paper copy & move to TURAS in future?

Thank you!

Further Discussion……….

• 1. Monitoring Progression: How do we best engage colleagues

about this?

• 2. Should we set a “due by” date at the outset?
• 3. Should we produce further guidance on a good approach to

progression monitoring?

• If so, what would it contain?