4/15/2014 HCI Webinar: Developing Annual Plans and Benchmarks Using - - PDF document

4/15/2014 1

HCI Webinar: Developing Annual Plans and Benchmarks Using SMART Objectives

March 12, 2014

Jeff Usher, Kansas Health Foundation Scott Wituk, Center for Community Support and Research, Wichita State University

Presenters

Claudia Hohnbaum, Healthy Kids Challenge

• To discuss upcoming grant requirements:
• Grant Status Report/Annual Plans
• 50% match
• Implementation Grant Application – HCI 2 teams
• Annual Report

HCI 1 teams

Purpose

• Annual Report – HCI 1 teams
• How Community Change Framework actions can be used to

develop SMART objectives to help leadership teams implement a productive, efficient, and effective plan that moves their policy priority forward.

4/15/2014 2

Grant Status Report/Annual Plan

• Describe policy priority
• Outline annual benchmarks in SMART objective

form around the Community Change Framework

Grant Agreement Amendments

• Community mobilization
• Media engagement – recruitment
• Media engagements ‐‐ earned media
• Advocacy with organizational decision makers
• Government policy maker education

Due date 4/1/14

HCI 2 Implementation Grant Application Due date 8/1/14

• To what extent was each objective met during the reporting period?

HCI 1 Annual Report

• Describe lessons learned, unanticipated outcomes, steps to ensure

sustainability beyond the grant term.

4/15/2014 3

Explanation of the 50% MATCH

Two types:

• Cash
• Personnel

Grant Agreement Amendments

Reporting the match:

• HCI 2 – due 4/1/14
• HCI 1 – due 6/1/14
• Letter from the grantee to KHF

Questions?

Wh SMART Obj ti ? SMART Objectives Why SMART Objectives?

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Community Change Framework

Environment that

Community Mobilization Community Education

Environment that Supports Community Health Policies

Advocacy with Organizational Decision Makers Educating Government Policymakers

Why is it important to use SMART Objectives?

A + B = C

(A) Community Change Framework

SMART Objectives

+ (B) SMART Objectives = (C) A Productive, Effective, Efficient Plan

SMART Objectives SMART Objectives and the CCF written for Community Change Framework Activities Form Your HCI Plan

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SMART Objectives – The Plan

• WHAT are we going to do?
• WHY is it important for us to accomplish the

activities? WHO i i t b ibl f th

• WHO is going to be responsible for the

activities?

• WHEN do we want this to be completed?
• HOW are we going to do these activities?
• Specific: Identifies exactly what action will be

done for whom

• Measurable: Numbers and quantities identify a

measurable change

• Attainable/Achievable: Can be accomplished in

SMART Objectives

• Attainable/Achievable: Can be accomplished in

the proposed time frame with the resources and support available

• Relevant: Has an effect on the desired goal or

strategy

• Time Bound: States “when the objective will

be accomplished”

SPECIFIC – Measurable – Attainable – Relevant – Time bound

• Use verbs that provide clarity, i.e.,

provide, train, publish, increase, decrease, schedule or purchase

• Avoid verbs that are vague & hard to measure, i.e.,

coordinate partner s pport and enhance

SMART Objectives are Specific

coordinate, partner, support and enhance

Example of an objective written with verbs that are vague and hard to measure.

By September, 2014 partner with organizations to coordinate education at community events.

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POLL

Which of the following examples would give you the FIRST STEP in creating greater clarity?

• A. By September 2014, meet with organizations to increase

collaboration during community events.

SMART Objectives are Specific

• B. By September 2014, meet with organizations to identify

community events and schedule activities.

By September 2014, meet with organizations to identify community events and schedule activities.

POLL

SMART Objectives are Specific

POLL Choose all of the components that are still missing

• 1. S: Specific/Clarity
• 2. M: Measureable
• 3. A: Attainable
• 4. R: Relevant
• 5. T:

Time bound Specific – Measurable – Attainable – Relevant – Time bound By September 1, 2014 , the HCI Leadership Team will meet with at least 4 coalition partners to create a 12 month program and event schedule that will incorporate policy supportive education, mobili ation and advocacy

SMART Objectives

mobilization, and advocacy. Is this a SMART objective?

POLL

YES NO

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The SMART Objectives help your team see what needs to be done and the role they can play. Not only does the objective need to be clear and attainable, it must be relevant.

SMART Objectives Form Your Plan

• By September 1, 2014 (time bound), the HCI Leadership Team

(who) will meet with at least 4 coalition partners (who) to create a 12 month program and event schedule (what) that will incorporate policy supportive education, mobilization and advocacy (relevant). Does this CLEARLY fit in the Community Change Framework?

Community Change Framework

Environment that

Community Mobilization Community Education

Environment that Supports Community Health Policies

Advocacy with Organizational Decision Makers Educating Government Policymakers

Specific- Measurable- Attainable- Relevant- Time Bound

This SMART Objective DOES NOT fit into one of the Community Change Framework Activities

By September 1, 2014 (time bound), the HCI Leadership Team (who) will meet with at least 4 coalition partners (who) to create a 12 month program and event schedule (what) that will incorporate policy supportive education, mobilization and advocacy(clear and relevant?).

4/15/2014 8 Change Framework Objective

Coordinated CCF Activities to Meet the Objectives Increase Effectiveness, Productivity and Efficiency

Mobilization By Sept. 2, 2014, increase by 3, the number of community events at which there are activities to mobilize community members.

How Do You Define Mobilization?

Your objective By Sept. 2, 2014, increase by 3, the number of community events at which there are activities to mobilize community members. The objective identifies the need to identify 3 mobilizing activities at events. events. Example of beginning activities leading to effective mobilization: At a health fair: On a map of the city, have attendees draw a line from where they live to the places they walk or bike and invite them to participate in a walk/bike audit.

Change Framework Objective

Coordinated CCF Activities to Meet the Objectives Increase Effectiveness, Productivity and Efficiency

Advocacy with Decision Makers By Oct. 31, 2014, increase by 2, the number of community events at which there are activities for advocacy with

• rganizational decision makers.

4/15/2014 9 How Do You Define Advocacy?

Your objective

By Oct. 31, 2014, increase by 2, the number of community events at which there are activities for advocacy with decision makers. The objective identifies the need to identify 2 advocacy activities at events. l f b l d d Example of beginning activities leading to advocacy At a chamber coffee: Share employer‐caterer healthy catering success and invite attendees to a meeting where they can learn more.

Change Framework Objectives

Practice writing a SMART‐Community Change Framework

• bjectives, using a community event for:
• mobilizing the community
• advocating with decision makers

iti d d di

• recruiting and earned media
• education with policy makers

Questions?

Do you have questions such as:

• How complete does our plan need to be? One

year, all three years? Will HCI 2 d HCI 1 th b th b iti SMART

• Will HCI 2 and HCI 1 then both be writing SMART
• bjectives each year for our grant report?
• How long term do objectives need to be?
• How many objectives for each CCF component?

4/15/2014 10 GET SMART! Remember:

• Use SMART objectives as an organizing tool for your

Community Change Framework actions

• Use SMART objectives as an opportunity to move from

productive work to effective and efficient work productive work to effective and efficient work

• Start drafting SMART objectives now
• Use TA team calls to discuss and get help as needed

Stafford County Deadlines and Events

DEADLINES

• Semi‐monthly tracking form report due 3/15/14
• HCI 2 implementation grant application due 4/1/14 (including

match) match)

• HCI 1 match letter due to KHF 6/1/14
• HCI 1 grant status report and annual plan due 8/1/14

EVENTS ‐ Webinars

• NO APRIL WEBINAR
• May webinar 5/14 Topic – Community Mobilization Strategies

4/15/2014 11 Deadlines and Events

Active Transportation workshop 4/9/14

• HCI 11 teams with active transportation policy priority can bring 4 people.

May bring more at own cost.

• E‐mail has been sent to team key contacts with registration information.

S b it i t ti t i ki @h lth kid h ll b M h 26th Submit registrations to vickie@healthykidschallenge.com by March 26th

• LOCATION: Hotel at Old Town and Conference Center

830 East First Street, Wichita Wednesday, April 9, 9:00am – 3:30pm

Call the hotel directly to hold a April 8th room on your credit card. Room will be direct billed to KHF upon your check in.

• Access to healthy foods teams can identify others to attend IF we have room.