2021 NEIGHBORHOOD INFORMATION SESSION MATCHING GRANT
2 BEFORE WE GET STARTED: HOUSEKEEPING Virtual Attendees: I cannot hear you if you speak. Please use the Q&A function to type your question by using this icon: Keep yourself on Mute through the duration of the meeting I will answer all questions from the in-person audience, then the virtual Q&A questions I will repeat questions from in-person attendees for you to hear If you cannot hear at any time, please type in the Q&A box to notify me You shouldn’t notice, but there is a 30-60 second delay. I will wait to see if any additional questions come through This meeting will be recorded and posted online for later viewing View this Presentation and the Guidebook at www.arlingtontx.gov/neighborhood_grants
3 GETTING STARTED: WHO’S IN THE ROOM? Your Name Your Neighborhood Project Idea(s) Virtual Attendees – type responses in the Q&A to register attendance
4 NEIGHBORHOOD PROGRAM DEPARTMENTAL CONTEXT Office of Strategic Initiatives Grants Research Strategic Planning Management and Analytics Long Range Transportation Historic Neighborhood Special Projects Plans Planning Preservation Program
5 ARLINGTON NEIGHBORHOOD ENGAGEMENT PROGRAM BUILD-UP NEIGHBORHOODS KNOW YOUR CITY KNOW YOUR NEIGHBORS TOGETHER Communication & Education Grow Social Capital Invest in Neighborhood Infrastructure 1. Champion Great Neighborhoods 1. Block Party Trailer 1. Neighborhood Matching Grants Newsletter 2. Update and promote the 2. Arlington Urban Design Center for 2. Expand use of Nextdoor Neighborhood Organization neighborhood physical Handbook improvement projects 3. Evolve email-based Neighborhood Network to “Neighborhood 3. Continue and increase involvement 3. Arlington Home Improvement Incentive Leadership Network” in National Night Out activities Program (AHIIP) 4. Explore other neighborhood 4. Develop and adopt Neighborhood 4. Host semi-annual Neighborhood Leadership Summit program initiatives such as city- Action Plans assisted neighborhood clean-up 5. Develop a Neighborhood Online 5. Engage and inform residents on Capital days or a City T ool Shed Resource Center Improvement Projects impacting neighborhoods
YOUR GRANT APPLICATION BEST FRIEND: THE GUIDEBOOK Available Online EVERYTHING you need to complete the application If you can't find the answers in the Guidebook, then email neighborhoods@arlingtontx.gov or call 817- 459-6566 6
7 WHAT IS A NEIGHBORHOOD MATCHING GRANT? The program aims to make The NMG Program provides neighborhoods more attractive , financial support for resident- increase community pride and initiated, neighborhood-based civic participation, and encourage projects and programs to collaboration among neighbors, enhance and beautify neighborhoods, and city neighborhoods government. WWW.ARLINGTONTX.GOV/NEIGHBORHOOD_GRANTS
8 NEIGHBORHOOD MATCHING GRANT: 2021 TIMELINE •Information Sessions August 3 – Nov 1, 2020: •Social Media Outreach – Facebook, T witter, Nextdoor Neighborhood Outreach • Applications DUE: November 2, 2020 Nov – Dec 2020: •Internal Review Committee Ranking •Request additional information from Applicants Application Evaluation •Present to Community and Neighborhood Development Committee January 2021: •Review at CND Committee over two meetings •Approve grant awards by Resolution in January City Council Approval Feb – March 2021: •Grant Recipient training •Contract signing Project Initiation •Notice to Proceed
NEIGHBORHOOD MATCHING GRANT: UPCOMING INFORMATION SESSIONS Date Time Location Saturday, September 19, 2020 9:30 AM Council Chamber orVirtual • Same Location • Same Material is covered • Both Information Sessions will be recorded and posted online for viewing at any time • Dial-in Option also available (not recommended) 9
10 ELIGIBLE GROUPS For $10,001 - $25,000: Have an Employer Have a bank account in “Active” Status on Identification Number neighborhood name T exas State (EIN) from IRS Comptroller Website WWW.ARLINGTONTX.GOV/NEIGHBORHOOD_GRANTS
11 GENERAL GRANT REQUIREMENTS Projects must: • Serve a public purpose/benefit • Build neighborhood cooperation and involve a significant number of neighbors • Promote the Champion Great Neighborhoods initiative • Have a detailed budget reflecting accurate project costs and match sources • Have a detailed and achievable timeline including a plan for long-term maintenance • Meet applicable codes and have identified necessary permits WWW.ARLINGTONTX.GOV/NEIGHBORHOOD_GRANTS
FUNDING LEVELS Maximum Funding Neighborhood Group Type Amount Any $10,000 “Active” Non-profit or HOA $25,000 organization The 2020 Call for Projects has approximately $150,000 available. 12
MATCH REQUIREMENT Minimum of 20% T otal Cash Other T otal match Project Match Match Match Cost Requirement Requirement Requirement requirement: $3,000 $300 $300 $600 10% must be $10,000 $1,000 $1,000 $2,000 cash $25,000 $2,500 $2,500 $5,000 10% can be any allowed match type 13
ALLOWED MATCH TYPES Must be available in organization’s bank account at time Cash of application Volunteer Labor Rate: $15/hour Donated Professional A contractor chooses to waive or reduce their fee Services (ex: architects, engineers, sign contractors) Materials donated by a business or individual for the Donated Materials project 14
NEIGHBORHOOD SUPPORT REQUIREMENT Define Neighborhood Boundary Signatures are per household (only one needed for each home) Number of Homes in the Percent of Neighborhood Signatures Original signatures or email/electronic Required signatures must include: 15-50 75% Property Address 51-150 50% Owner/Renter Name 151+ 25% Description of the Proposed Project Date Start this part early – it can take the most time to complete! 15
ELIGIBLE PROJECT TYPES* Community Beautification Non-profit Status Capacity Building parks/open spaces Natural area Physical Signage Preservation Improvements 16 WWW.ARLINGTONTX.GOV/NEIGHBORHOOD_GRANTS
17 NEIGHBORHOOD MATCHING GRANT: ELIGIBLE PROJECT EXAMPLES
18 NEIGHBORHOOD MATCHING GRANT PROGRAM: INELIGIBLE PROJECTS Projects that do not have support of the neighborhood Conflict with City improvements or do not comply with local, state, or federal law Projects that abate a self-imposed code violation Located inside a gated community Private community amenities (pools, club houses, etc.) Public improvements, including streetlights & sidewalks Water or erosion control projects including lakes, streams, creeks, or other bodies of water Fencing, unless along arterial road, in complete sections, and meeting UDC requirements
PERMITTING REQUIREMENTS Projects involving other City departments should demonstrate coordination prior to submitting an application Parks and Recreation Public Works/Water Planning and Development Services All necessary permits should be identified in the application Fence permits Sign permits Irrigation permits Easement Use Agreements/Right-of-way Permits 19 WWW.ARLINGTONTX.GOV/NEIGHBORHOOD_GRANTS
GRANT APPLICATION Online Submission ONLY – no paper applications will be accepted IMPORTANT: You will be able to go back and forth in the application, but you WILL NOT be able to save the application to come back to later. Complete Application with detailed instructions in Guidebook Use this application template to write answers ahead of putting into the online form Additional forms (included in Guidebook): Neighborhood Support Petition Private Property Approval Form If you don’t have a scanner, there are free smart phone apps that will scan for you Better option than just taking a photo – lower resolution & ability to save as PDF 20 WWW.ARLINGTONTX.GOV/NEIGHBORHOOD_GRANTS
Reports due at: • Mid Project (50% complete) • End of Project (100% complete) • Must Include: • REPORTING Documentation of expenses paid: • receipts and invoices REQUIREMENTS Documentation of volunteer hours • Photographs of the project • progress before, during, & after • Narrative of project status • WWW.ARLINGTONTX.GOV/NEIGHBORHOOD_GRANTS 21
URBAN DESIGN CENTER Partnership with UT Arlington Landscape Architecture & Architecture Graduate Students FREE, donation-based services Contact: Ann.Foss@arlingtontx.gov or 817-459-6678 23 WWW.ARLINGTONTX.GOV/NEIGHBORHOOD_GRANTS
QUESTIONS? NEIGHBORHOODS@ARLINGTONTX.GOV APPLICATIONS DUE NOVEMBER 2, 2020!!! 24
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