2020 Basic Election Judge Training Version 0.4 Revised 5/6/2020 - - PowerPoint PPT Presentation

▶
2020 basic election
SMART_READER_LITE
LIVE PREVIEW

2020 Basic Election Judge Training Version 0.4 Revised 5/6/2020 - - PowerPoint PPT Presentation

Nov 22, 2023 47 likes •988 views

2020 Basic Election Judge Training Version 0.4 Revised 5/6/2020 Credits This presentation was produced by a workgroup made up of clerks from several cities in Hennepin County and Hennepin County Elections staff. Special thanks to the

slide-1
SLIDE 1

Version 0.4 Revised 5/6/2020

2020 Basic Election Judge Training

slide-2
SLIDE 2

Credits

  • This presentation was produced by a

workgroup made up of clerks from several cities in Hennepin County and Hennepin County Elections staff.

  • Special thanks to the Cities of Edina and

Bloomington

Hennepin County Elections 2

slide-3
SLIDE 3

INTRODUCTION

Hennepin County Elections 3

slide-4
SLIDE 4

Hennepin County Elections 4

slide-5
SLIDE 5

Political parties and party balance activities

  • “Major” political parties
  • Others:
  • Students
  • Non-affiliated
  • Party balance required when:
  • Giving assistance to voters in

marking ballots

  • Duplicating ballots
  • Emptying ballot box during

voting hours

  • Curbside voting

Hennepin County Elections 5

slide-6
SLIDE 6

Voter service

  • Conduct yourself professionally and appropriately.
  • Be courteous to everyone.
  • Be patient when you encounter a language or cultural barrier.
  • Respond with words and voice that are factual, not emotional or

confrontational.

  • Speak of what can be done not what can’t be done.

Hennepin County Elections 6

slide-7
SLIDE 7

Review your training materials

Hennepin County Elections 7

  • Be sure to review training materials for

this class and any additional training materials you receive.

slide-8
SLIDE 8

OPENING THE POLLS

Hennepin County Elections 8

slide-9
SLIDE 9

Arriving at the polls and getting organized

  • Arrive at 6:00 a.m.
  • Locate equipment and

supplies.

  • Take oath and sign Official

Precinct Certification Form.

  • Receive assignment(s)

from Head Judge.

Hennepin County Elections 9

slide-10
SLIDE 10

Polling place setup

  • Post:
  • Sample ballots
  • Signs, posters, and maps
  • Place:
  • U.S. flag outside entrance to building
  • Voting hours sign on the door of the

entrance to the polling place building

Hennepin County Elections 10

slide-11
SLIDE 11

Polling place setup

  • Verify all materials are for your

precinct

  • Prepare ballots
  • Verify number of ballot packages

received agrees with Ballot Tracking Form

  • Two judge count ballots in each
  • pened package and initial a

supply of ballots

Hennepin County Elections 11

slide-12
SLIDE 12

Hennepin County Elections 12

slide-13
SLIDE 13

Hennepin County Elections 13

Equipment setup

slide-14
SLIDE 14

Hennepin County Elections 14

Poll book setup

slide-15
SLIDE 15

Poll book hot spots

Hennepin County Elections 15

slide-16
SLIDE 16

Hennepin County Elections 16

Ballot counter setup

slide-17
SLIDE 17

AutoMARK

Hennepin County Elections 17

  • Ballot-marking device
  • Does not count ballots
  • Voter uses touchscreen
  • r buttons to make choices
slide-18
SLIDE 18

Hennepin County Elections 18

AutoMARK setup

slide-19
SLIDE 19

Hennepin County Elections 19

slide-20
SLIDE 20

ELECTION JUDGE DUTIES

Hennepin County Elections 20

slide-21
SLIDE 21

Hennepin County Elections 21

Election Judge duties

slide-22
SLIDE 22
slide-23
SLIDE 23

HEAD JUDGE

Hennepin County Elections 23

slide-24
SLIDE 24

Head Judges

  • Assign judges’ duties
  • Supervises polling place
  • perations
  • Resolve incidents, manages

paperwork

  • Mentor election judge team

Hennepin County Elections 24

slide-25
SLIDE 25

Head Judges

  • Use checklists
  • Complete key paperwork

Hennepin County Elections 25

slide-26
SLIDE 26

GREETER JUDGE

Hennepin County Elections 26

slide-27
SLIDE 27

Greeter Judge

  • Monitors activities near entrance to voting

room

  • Controls number of voters in voting room
  • Verifies voter is registered in the precinct

(if needed)

  • If not registered, verifies voter is in the

correct precinct

  • Directs voters to Poll Book Judge

Hennepin County Elections 27

slide-28
SLIDE 28
slide-29
SLIDE 29

Greeter’s List

Hennepin County Elections 29

slide-30
SLIDE 30

Precinct Finder

Hennepin County Elections 30

slide-31
SLIDE 31

POLL BOOK JUDGE

Hennepin County Elections 31

slide-32
SLIDE 32

POLL BOOK JUDGE

32

slide-33
SLIDE 33

Poll Book Judge

Hennepin County Elections 33

  • Checks in registered voters
  • Registers voters
  • Collects Voter Signature

Certificates and Election Day Registration Applications

  • Issues Voter’s Receipts
slide-34
SLIDE 34

Certificates, Applications, and Receipts

Hennepin County Elections 34

slide-35
SLIDE 35

Check in and registration processes

Hennepin County Elections 35

  • More detail on these processes included

in other training resources.

slide-36
SLIDE 36

Proofs of residence

  • Needed for Election Day Registration
  • 3 major categories:
  • Photo ID with current name and address
  • Photo ID + document
  • Other (a mixture of different kinds of proof)

Hennepin County Elections 36

slide-37
SLIDE 37

Proofs of residence – Category 1

Category 1: ID with Voter’s current name & address

  • Valid Minnesota Driver’s License, Learner’s Permit or ID Card
  • Receipt for Minnesota Driver’s License, Learner’s Permit or ID

Card

  • Tribal ID

Hennepin County Elections 37

slide-38
SLIDE 38

Proofs of residence – Category 2

Category 2: Photo ID plus a document

Hennepin County Elections 38

Photo IDs with voter’s current name (can be expired)

  • Driver's license, state ID or learner’s permit

issued by any state

  • U.S. Passport
  • U.S. Military or Veteran ID
  • Tribal ID with name, signature and photo
  • Minnesota university, college or technical

college ID

  • Minnesota high school ID
slide-39
SLIDE 39

Proofs of residence – Category 2

Category 2: Photo ID plus a document

Hennepin County Elections 39

Documents with voter’s current name and address (Can be shown on electronic device)

  • Bill, account, or start-of-service statement due
  • r dated within 30 days of the election for:
  • Phone, TV or internet
  • Solid waste, sewer, electric, gas or water
  • Banking or credit card
  • Rent or mortgage
  • Residential lease or rent agreement valid

through Election Day

  • Current student fee statement
slide-40
SLIDE 40

Proofs of residence – Category 3

Category 3: Other

  • Voucher (Other registered voter or an employee of a residential

facility)

  • Notice of Late Registration
  • Valid registration in precinct
  • College student ID + name on housing list

Hennepin County Elections 40

slide-41
SLIDE 41

Proofs of residence: Vouching

  • Allows a person to attest that they know a person is eligible to

vote in the precinct.

  • Two types of vouchers:
  • Registered voter who lives in same precinct as person registering (Voter

Voucher)

  • Employee of a residential facility the person registering resides at

(Employee Voucher)

Hennepin County Elections 41

slide-42
SLIDE 42

Proofs of residence: Voter Voucher

  • Registered voter who can confirm the

registrant’s name and address

  • Election judges can vouch if registered in

precinct

  • May vouch for up to eight voters
  • Vouched for may not vouch
  • Challengers may not vouch
  • Precinct List of Persons Vouching form

completed by Poll Book Judge

Hennepin County Elections 42

slide-43
SLIDE 43

Proofs of residence: Employee Voucher

  • Staff person of a residential facility where

the voter registering currently resides

  • Staff person of a “residential facility” may

vouch for an unlimited number of residents in their facility

  • Voucher must answer questions and sign

the pollbook for each voter for whom they have vouched

Hennepin County Elections 43

slide-44
SLIDE 44

Things to keep in mind

  • Never ask a voter for ID unless they are registering
  • Return voter’s documents to them when they’ve finished registering
  • Always turn the “Voter Confirmation” screen to the voter
  • Set up order for pollbooks:
  • 1st hot spot
  • 2nd printer
  • 3rd poll book

Hennepin County Elections 44

slide-45
SLIDE 45

DEMONSTRATION JUDGE

Hennepin County Elections 45

slide-46
SLIDE 46

Demonstration Judge

  • Explains the voting process:
  • “Get a new ballot if a mistake is made.”
  • “Take ballot from secrecy folder before inserting into

ballot counter.”

  • “Wait at the ballot counter for the ‘Thanks for

Voting’ screen”.

Hennepin County Elections 46

slide-47
SLIDE 47

POLL BOOK JUDGE

47

slide-48
SLIDE 48

BALLOT JUDGE

Hennepin County Elections 48

slide-49
SLIDE 49

POLL BOOK JUDGE

49

slide-50
SLIDE 50

Ballot Judge

  • Collects and numbers voter’s receipts

consecutively

  • Gives voter a ballot, secrecy folder, and

pen

  • Directs voter to voting booth, AutoMARK,
  • r other writing surface
  • Assists Head Judge with hourly audit
  • Alerts Head Judge about low ballot supply

Hennepin County Elections 50

slide-51
SLIDE 51

Managing Voter’s Receipts

  • Keeping an accurate count is

important.

  • Neatly place collected Voter’s

Receipts into the Used Voter Receipts Envelope.

Hennepin County Elections 51

slide-52
SLIDE 52

Spoiling ballots

If a voter makes a mistake on their ballot:

  • 1. Have the voter place their

ballot with the mistake on it into Spoiled Ballot Envelope.

  • 2. Issue new ballot.

Hennepin County Elections 52

slide-53
SLIDE 53

BALLOT COUNTER JUDGE

Hennepin County Elections 53

slide-54
SLIDE 54

POLL BOOK JUDGE

54

slide-55
SLIDE 55

Ballot Counter Judge

  • Assists voters
  • Responds to error messages
  • Hands out “I Voted” stickers
  • Assists with ballot audit each hour

Hennepin County Elections 55

slide-56
SLIDE 56

Ballot not accepted by ballot counter

  • Stop the voter and ask them to

remain

  • Read and explain screen message to

voter

  • Do not look at voted ballot unless

requested by the voter

  • Reinsert ballot using both hands

Hennepin County Elections 56

slide-57
SLIDE 57

Ballot counter inoperable

  • Temporary process:
  • Do not stop voting
  • Use auxiliary compartment
  • Call Election Headquarters

immediately

  • Record on Incident Log

Hennepin County Elections 57

slide-58
SLIDE 58

Ballot counter fixed

  • Record on Incident Log
  • Close and lock auxiliary compartment
  • Resume regular voting process
  • Tabulate ballots in auxiliary compartment

before closing polls

Hennepin County Elections 58

slide-59
SLIDE 59

POLLING PLACE CONDUCT

Hennepin County Elections 59

slide-60
SLIDE 60

Hennepin County Elections 60

Polling place conduct

slide-61
SLIDE 61

Hennepin County Elections 61

slide-62
SLIDE 62

Update to restriction on campaign materials

Hennepin County Elections 62

  • MVA v. Mansky (2018)
  • Restriction on display of campaign materials (t-shirts, buttons, or

literature) only applies to candidates, political parties, or ballot questions on the ballot for the current election.

slide-63
SLIDE 63

Challengers

Hennepin County Elections 63

  • Challengers:
  • MN residents appointed by political party or candidate (must show

appointment letter)

  • Voters
  • Election judges
  • Challengers are allowed near the Poll Book Judges but may NOT

view the pollbook screen

slide-64
SLIDE 64

Challengers

Hennepin County Elections 64

  • Must complete “Oath of

Challenge…” form

  • Judge issues oath and asks

questions

  • If eligible, voter continues check-in

and votes

  • If not eligible, get Head Judge to

complete process

slide-65
SLIDE 65

Feedback and complaints

  • Forms available.
  • Refer to your Head Judge.
  • Election officials follow up after

election day.

Hennepin County Elections 65

slide-66
SLIDE 66

VOTER ASSISTANCE

Hennepin County Elections 66

slide-67
SLIDE 67

Who can assist voters?

Hennepin County Elections 67

  • A person of their choice
  • Two election judges of different

major political parties

slide-68
SLIDE 68

Curbside voting

Hennepin County Elections 68

  • Voters unable to enter the

polling place

  • Requires two election judges
  • f different major political

parties

  • Follow the directions on the

Curbside Voting form

slide-69
SLIDE 69

Hennepin County Elections 69

Using the AutoMARK

slide-70
SLIDE 70

CLOSING THE POLLS

Hennepin County Elections 70

slide-71
SLIDE 71

Closing the polls

  • Polls close at 8:00 p.m.
  • Public may observe after voting ends
  • Closing Polls Checklist

Hennepin County Elections 71

slide-72
SLIDE 72

Hennepin County Elections 72

Closing the ballot counter

slide-73
SLIDE 73

Voted ballots

  • After transmitting election results and

printing all results tapes:

  • Remove voted ballots from the ballot box
  • Place the voted ballots in Ballot Transfer

Cases

  • Complete Ballot Transfer Case Certification
  • Seal the cases

Hennepin County Elections 73

slide-74
SLIDE 74

Unused ballots

  • Place unused ballots into the ballot box
  • Repack the ballot box as directed by

Election Headquarters

  • Lock and secure ballot box

Hennepin County Elections 74

slide-75
SLIDE 75

Hennepin County Elections 75

Closing the poll books

slide-76
SLIDE 76

Completing paperwork

  • Voter Statistics

Worksheet

  • Official Precinct

Certification Form

  • Ballot Tracking Form

Hennepin County Elections 76

slide-77
SLIDE 77

Ballot Tracking Form

  • Ballot Tracking Form, unused

ballots:

  • 1. Count and record number of

sealed ballot packages

  • 2. Count and record

unused ballots from

  • pened packages

Hennepin County Elections 77

slide-78
SLIDE 78

Ballot Tracking Form

  • Ballot Tracking Form - used ballots

3. Record number of spoiled ballots 4. Record number of duplicated ballots 5. Record total number of ballots in ballot box

  • Add lines 1 thru 5
  • Two judges sign this form

Hennepin County Elections 78

slide-79
SLIDE 79

Official Precinct Certification Form

Hennepin County Elections 79

slide-80
SLIDE 80

Voter Statistics Worksheet

Hennepin County Elections 80

slide-81
SLIDE 81

Completing the Results T apes

Hennepin County Elections 81

  • Fill in the number of registered

voters in precinct at 7 AM

  • Find this on last page of Greeter

List, or Precinct Records number

  • n a Pollbook
slide-82
SLIDE 82

Completing the Results T apes

Hennepin County Elections 82

slide-83
SLIDE 83

Completing the Results T apes

Hennepin County Elections 83

slide-84
SLIDE 84

Completing the Results T apes

Hennepin County Elections 84

slide-85
SLIDE 85

Completing Results T apes

Hennepin County Elections 85

slide-86
SLIDE 86

Completing Results T apes

Hennepin County Elections 86

slide-87
SLIDE 87

Completing Results T apes

Hennepin County Elections 87

slide-88
SLIDE 88

Completing the Results T apes

Hennepin County Elections 88

slide-89
SLIDE 89

Completing Results T apes

Hennepin County Elections 89

slide-90
SLIDE 90

Results and statistics

Hennepin County Elections 90

slide-91
SLIDE 91

Wrapping up and preparing return items

  • Use the checklist

provided to prepare items for deliver

  • Securely store all other

items in the polling place before leaving

  • Head Judge and another

election judge deliver matierials

Hennepin County Elections 91

slide-92
SLIDE 92

WRAP-UP

Hennepin County Elections 92

slide-93
SLIDE 93

Hennepin County Elections 93

slide-94
SLIDE 94

Thank you!

  • Review your training

materials!

  • Questions before election day?

Contact: _______________________.

  • Good luck!

Hennepin County Elections 94