2020-2021 School District Budget Development Discussion Brian D. - - PowerPoint PPT Presentation

2020-2021 School District Budget Development Discussion

Brian D. Russ, Superintendent Joanne M. George, Business Administrator Board of Education Meeting April 8, 2020

Agenda

• East Aurora UFSD Values & Vision
• Budget Development Considerations
• Finance Committee Update
• Tax Levy, Tax Rate and Equalization
• Tax Levy Limit Calculations
• Projected Revenue & Expenditure
• 2020-2021 Long-Range Priorities
• Budget Development Calendar

Budget Development

We must remember: This is about more than reductions and balancing a budget. This is about determining how to best live our Values as we chart an ambitious and sustainable Vision; upholding the integrity of our District as we strive to continue to provide excellent quality programs, environments, and experiences for our students, staff and community, both today and into the future

Considerations for the Budget Process

• We are completely and unwaveringly committed to

serving the interests of our students.

• We are committed to exercising care and good judgment in

managing the resources with which we are entrusted with, by

• ur Community.
• We are committed to conducting our business in an open,
• bjective, and professional manner.
• We are committed to constant improvement and future-focused

planning.

Budget Finance Committee

• 08/01/19, 11/26/19, 01/07/20, 02/04/20, 02/25/20
• 04/06/20
• Reviewed earliest budget vote calendar – June 2, 2020 (only a sample

calendar)

− New Budget vote date has not been established

• Reviewed 2019-2020 Revenue and Expenditures
• Reviewed newest State Aid runs – Decrease of $148,010 from original

runs

• Reviewed items discussed at cabinet to remove from 3/25/20 version of

proposed budget to help close the budget gap

• Next Date - Unknown

East Aurora Union Free School District Financial Rebuilding

Reserve/Fund Balance 2013-14 2016 - 17 2017 - 18 2018-19 Employee Benefit Accrued Liability $922,933 $182,784 $258,458 $296,031 Retirement ERS $135,373 $5,253 $5,639 $85,820 Retirement TRS $0.00 $0.00 $0.00 $80,000 Liability + Insurance $237,532 $41,608 $41,636 $41,953 Capital - Project $1,131 $1,133 $151,134 $444,611 Repair $392,835 $393,355 $393,605 $396,659 Tax Cert $0.00 $0.00 $270,000 $123,754 Capital - Technology $0.00 $0.00 $0.00 $200,000 Appropriated Fund Balance $980,000 $0.00 $418,148 $868,148 Unappropriated Fund Balance $636,277 $503,218 $1,265,981 $1,420,175 TOTAL $3,306,081 $,1,127,351 $2,804,601 $3,957,151 Debt Service Reserve $2,965,427 $1,596,675 $886,491 $1,355,704

• Total Increase:
• 16-17 to 17-18 - $1,677,250
• 17-18 to 18-19 $1,152,550
• Creation of Tax Cert Reserve:
• 17-18 – Funded $270,000
• 18-19 – Used $208,000 Fisher Price Tax Refund
• 18-19 – Funded $60,000 for new notice of Tax Cert
• Capital Technology Reserve:
• 18-19 – Funded $200,000
• EBLAR Reserve:
• 17-18 – Funded $75,000
• 18-19 – Funded $35,364
• Capital Reserve:
• 17-18 – Funded $150,000
• 18-19 – Defunded $150,000
• 18-19 – Funded $442,494
• Retirement ERS – 18-19 Funded $80,000
• Retirement TRS – 18-19 Funded $80,000
• Debt Service Reserve – 19-20 Using $886,491
• Appropriated Fund Balance – 17-18 $418,148 – 18-19

$868,148

• Unappropriated Fund Balance at 3.91% from 1.52%
• EAUFSD deemed Most Fiscally Stressed in State of New York

16-17 and susceptible to stress in 17-18

East Aurora Union Free School Fiscal Stress Score

December 29, 2017 December 28, 2018 January 23, 2020

• EAUFSD – Three Year Fiscal Stress
• 2017 – 73.3
• 2018 – 28.3
• 2020 – 10.0
• All NYS Schools 6.5
• Improving, but still need to be financially cautious

Tax Levy Limit Calculation 2020-2021 Budget Planning

Calculation 2018-2019 Actual 2019-2020 Actual 2020-2021 Proposed 2021-2022 Projected 2022-2023 Projected 2023-2024 Projected Real Property Tax Levy – Prior Yr $20465,729 $21,589,140 $22,550,127 $23,724,073 $24,395,350 $24,957,156 Tax Base Growth Factor 1.085 1.0090

1.0104

1.0093 1.0093 1.0093 PILOTS – Prior Year $42,850 $23,985 $12,325 $25,084 $25,836 $0 Capital Exclusion – Prior Year $0 $516,936 $846,151 $1,401,025 $1,529,206 $1,507,204 Allowable Growth Factor 1.0200 1.0200 1.0181 1.0143 1.0143 1.0143 PILOTS – New Year $23,985 $12,325 $25,084 $25,836 $0 $0 Tax Levy Limit Before Exclusions $21,072,204 $21,703,976 $22,323,048 $22,866,144 $23,449,952 $24,021,213 Capital Exclusion – New Year $516,936 $846,151 $1,401,025 $1,529,206 $1,507,204 $1,457,973 Tax Levy Limit $21,589,140 $22,550,127 $23,724,073 $24,395,350 $24,957,156 $25,479,186 Dollar Amount Change $1,123,411 $960,987 $1,173,946 $671,277 $561,805 $522,030 Percent Increase 5.49% 4.45% 5.21% 2.83% 2.30% 2.09% Tax Cap Compliant Legislative Change - BOCES Capital Exclusion = 0.4% Increase - $88,568 Tax Base Growth Factor = .99% Increase - $234,521

East Aurora Union Free School Tax Rate History and Projection

Town 2017-2018 Actual Rate 2018-2019 Actual Rate 2019-2020 Actual Rate 2020-2021 Estimated Rate

Aurora $40.13 $42.58 $44.38 $46.22 Colden $34.26 $37.26 $38.98 $40.60 Elma $328.16 $353.52 $351.77 $366.39

Town 2017-2018 Equalization 2018-2019 Equalization 2019-2020 Equalization 2020-2021 Equalization Est.

Aurora 35.00% 35.00% 32.50% Colden 41.00% 40.00% 37.00% Elma 4.28% 4.10% 4.10%

Tax Levy 2017-2018 Actual 2018-2019 Actual 2019-2020 Actual 2020-2021 Proposed

EAUFSD $20,465,729 $21,589,140 $22,550,127 $23,724,073 Assuming Equalization Rates Remain the same and 1.0104% Assessment Growth in Aurora As of 4/8/20 NYS has Not posted New Rates Projected Rate Increases - 4.15%

Expenditure Proposal GAP Remaining = $ (412,388)

Expense Category 2019-20 Adopted 2020-21 Proposed Year-Year $ Change Year-Year % Change 2021-22 Projected 2022-23 Projected 2023-24 Projected Salaries 15,643,807 16,506,538 862,731 5.51% 17,516,124 18,197,568 18,917,908 Fringe Benefits 6,258,618 6,235,011 (23,607)

• 0.38%

6,417,011 6,490,700 6,565,772 Equipment 96,000 151,000 55,000 57.29% 111,000 151,000 151,000 Supplies 622,630 588,930 (33,700)

• 5.41%

623,930 623,930 623,930 Contractual 2,368,784 2,266,952 (101,832)

• 4.30%

2,428,271 2,406,149 2,424,609 State Aided/Tuition 639,073 639,073 0.00% 639,073 639,073 639,073 BOCES 4,796,050 5,607,829 811,779 16.93% 5,776,064 5,949,347 6,127,825 Transportation 1,953,084 2,027,054 73,970 3.79% 2,068,003 2,109,644 2,152,095 Sub Total 32,378,046 34,022,387 1,644,341 5.08% 35,579,476 36,567,411 37,602,212 Debt Service/Interfund 3,953,808 4,522,203 568,395 14.38% 4,478,688 4,442,163 4,390,538 TOTAL 36,331,854 38,697,279 2,212,736 6.09% 40,058,164 41,009,574 41,992,750

Proposed Revenue GAP Remaining = $ (412,388)

Revenue Category 2019-20 Adopted 20-21 Proposed Dollar Change Percent Change 21-22 Projected 22-23 Projected 23-24 Projected Property Tax Items 22,574,452 23,761,157 1,186,705 5.26% 24,432,434 24,969,156 25,491,186 State Aid less Building Aid 7,598,983 8,106,167 632,754 8.33% 8,231,737 8,231,737 8,231,737 State Aid – Building Aid 2,711,771 2,766,048 76,714 2.83% 2,788,485 2,788,485 2,788,485 Sales Tax 2,000,000 2,100,000 100,000 5.00% 2,100,000 2,100,000 2,100,000 Miscellaneous Revenue 578,500 722,680 144,180 24.92% 722,680 722,680 722,680 Appropriated Reserves 258,003 258,003 100% Appropriated Fund Balance 868,148 418,148 (450,000)

• 51.83%

418,148 418,148 418,148 TOTAL 36,331,854 38,132,203 1,948,356 5.36% 38,693,484 39,280,206 39,852,236 Based on Newest State Aid Runs Budget plus anticipated additional Building Aid Approximately $148,000 less than the 3/25/20 version

New GAP 04/08/20 ($412,388)

• What has Changed since 3/25/20 Board of Education Meeting

− Revenues Decreased by $148,007 - State Aid − Expenditures Decreased by $152,689 – Various Projected Restored Positions

ØNet Change to our GAP a Decrease of $4,682

Multi- Year Budget Priorities for 2020-21 through 2023-24

Priority 20-21 Estimated Cost

Parkdale Initiatives 1.0 STEAM Teacher 1.0 FTE - Included $ 69,573 2.0 FTE K-4 – to Complete 6 Sections per Grade Level 1.0 FTE - Included $139,146 0.2 FTE Music 0.2 FTE - Included $ 10,719 0.2 FTE Physical Education $ 10,719 1.0 FTE Literacy Coach $ 69,573 Restoration of Field Trips $ 14,000 Restoration of Building Level Budgets $ 5,000 0.5 FTE Math AIS $34,787 High School Initiatives 4 – 1.0 FTE’s – 8 Period Day Partial Included $278,292 Continue to Increase Building Level Budget $ 5,000 Bring Back Art Club $ 2,526 STEAM Program Materials & Supplies $ 10,000 Restoration of Field Trips $6,500 MaiaLearinging Paltform – HS & MS $ 8,875

Multi- Year Budget Priorities for 2020-21 through 2023-24

Priority 20-21 Estimated Cost

Middle School Initiatives 1.0 FTE Social Worker 1.0 FTE - Included $69,573 6th Assignments - 6th Grade Reallocation $48,132 .02 FTE 5 Core areas = 1.0 FTE 5 – 0.2 FTE’s - Included $69,573 Building Level Budget Restorations $ 5,000 STEAM Lab Materials & Supplies $ 5,000 Bullet Proof Office and Classroom areas $23,512 Restoration of Field Trips $12,000 3-4 additional Co-Curricular Clubs $10,104 Replacement Blinds $120,000 Buildings & Grounds Initiatives 2 New Truck Purchases Reallocation $90,000 Tractor Replacement $45,000 Glycol Air Conditioning Units $90,000

Multi- Year Budget Priorities for 2020-21 through 2023-24

Priority 20-21 Estimated Cost

Athletic & Wellness Initiatives 1.0 FTE Floating Nurse $58,163 Additional Sport Levels/Programs

• To be added as the District Determines

$48,285 Potential Athletic Trainer Cost Increase (Negotiating new Contract) Included $14,000 STA Sports Performance $20,000 Technology District Wide Camera Project $81,000 eRate BOCES Project – Infrastructure Reallocation $65,000 SMART Notebook & Class Link Software

• To compliment the SSBA Project (BOCES)

Reallocation $8,200 Gaggle Monitor & G Suite Software

• To compliment the Google Suite

Reallocation $18,130 Administrative Laptops (BOCES) Reallocation $15,000 2 - AV Technician Support Stipends $ 4,000

Multi- Year Budget Priorities for 2020-21 through 2023-24

Priority

20-21

Estimated Cost

District Initiatives School Resource Officer (s) – SRO (s) $ 87,000 1.0 FTE Administrative Restructuring – Changed Structure of AD Reallocation $133,702 1.0 FTE Assistant Principal Reallocation $115,018 2.0 Clerical Positions

1 positions - Included

$114,182 On Going - Capital Outlay Projects – 20-21 District Office Suites Reallocation 18-19 $100,000 Continue Building of Financial Stability Stabilize the Tax Cap Unappropriated Fund Balance increased and Maintained at 4% Increase to Reserve Funds

Re-Cap of 2020-2021 Proposed Budget

Proposed Budget May 19, 2020 Projected 20-21 Budget

Current Budget 2019-2020 $36,331,854 Increase in Tentative Budget $2,212,736 Total Proposed Budget May 21, 2019 $38,522,203 Percent Increase in Tentative Budget 6.09% Projected Tax Levy Increase 5.21% Projected Tax Rate Increase 4.15% Estimated Approximate Tax Impact $100,000 Assessed Value Home $60.00 Projected Remaining GAP ($412,388)

2020-2021 Budget Development Calendar

December 11, 2019 Preliminary Budget Presentation January 15, 2020 Budget Workshop February 12, 2020 Budget Workshop March 1, 2020 Submit calculation for tax levy limit March 11, 2020 Budget Workshop March 25, 2020 Budget Workshop April 8, 2020 Budget Workshop – Potential Adoption of School District Budget & Property Tax Report Card April 23, 2020 Unknown Adoption of School District Budget & Property Tax Report Card Unknown April 24, 2020 Unknown Submit Property Tax Report Card Unknown April 29, 2020 Unknown Budget Document Available Unknown May 6, 2020 Unknown Hold Hearing on Proposed 2019-2020 Budget Unknown May 13, 2020 Unknown Mail Out Budget Notice Unknown May 19, 2020 Unknown Annual Budget Vote Unknown

Discussion

• Board of Education Priorities
• Board of Education Direction on Budget Development