2020 2020-21 Oper 21 Operating ting and and Ca Capital Impr - - PowerPoint PPT Presentation

2020 2020-21 Oper 21 Operating ting and and Ca Capital Impr pital Improvement ement Pr Prog

• gram Budg

am Budget et

San Dimas City Council Budget Session #3 June 9, 2020

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2020 2020-20 2021 21 Bud Budge get t De Develop elopmen ment

• Budget Worksheets Distributed

January 3rd 2020

• Department Head Budget Meeting

February 4th 2020

• Department Head Prep Meeting

February 19th 2020

• Mid Year Budget Report and Preliminary Review

February 25th 2020

• Department Budgets Due

April 3rd 2020

• Emergency Budgets Due

April 22nd 2020

• Individual Department Head Meetings

May 5th – 7th 2020

• Council Revenue Update Presentation

May 12th 2020

• Council Review of Preliminary Budget

May 20th 2020

• Council Review of Emergency Budget

May 26th 2020

• Revised Budget Incorporating Council Comments

June 9th 2020

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Over erall ll Bud udget t Fact actors

• Reduction in Revenues from 2018-19 Actu

Actuals ls 20 2019-20 20 (3,0 (3,011,622) 20 2020-21 21 (2,8 (2,809,685)

• Unknown assumptions due to COVID-19/economic

ic sit situation

• Revenues continue to be less than operating & maintenance needs
• Capital improvement and equipment needs
• Staffing needs to operate departments efficiently

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Depa epartment Red eductio ions to

• over

erall ll Bud udget

Th The e foll

• llowing sl

slides wil will dis display exp xpenses tha hat were dis discussed to

• be

be bud budgeted in n 2020-21 but but wer ere rem emoved pr prior to

• pr

preliminary bud budget and and the hen fur urther red educed with with the he em emergency bud budget. .

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Cost of items considered but not included in the proposed budget across all funds.

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Administration (224,550) Community Development (2,524,415) Public Works (3,673,828) Parks & Recreation (1,254,103) Total considered expenditures Citywide by department for all funds. (7,676,896)

Administration & General Services Budget Reduction from Preliminary Recommendations all funds

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Maintenance & Operations - Administration (43,500) Maintenance & Operations - General Services (81,050) Service Order Request/Asset Management Software (100,000) Total Reductions all funds (224,550)

Community Development Reduction from

• riginal recommendation at start of budget

process all funds

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General Plan Update (2,400,000) Maintenance & Operations General Fund (28,000) FT Plans Examiner (partial offset of reduction in contract plan checking ($10,000) (96,415 Total Reductions all funds (2,524,415)

Public Works budget reduction from

• riginal recommendations at start of

budget process all funds

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Maintenance & Operations General Fund (107,700) Guard Rails (5,000) Speed Bump Installation (10,000) Various Slurry Seal (35,000) Downtown Decorative Lighting (335,000) Via Vaquero Lighting Project (350,000) Professional Services Lighting District (10,000) F-250 Trucks (2) and F-150 Truck City Fleet (91,128) Gold line Betterments (500,000) Alley Design (30,000) Lonehill Street Project (1,700,000) Various Residential Streets Appropriation for FY 2020-21 (160,000) Pavement Preservation Appropriation for FY 2020-21 (340,000) Total Reductions all funds (3,673,828)

Parks & Recreation budget reductions from start of budget process all funds

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Maintenance & Operations - Recreation Center (254,423) Maintenance & Operations - Other General Fund (37,180) Maintenance & Operations - Other Funds (16,500) Landscape District Maint & Operations (158,000) Lonehill Park (70,000) Via Verde Playground Structure (170,000) Civic Center Stage Canopy and Lighting (50,000) Loma Vista Park Picnic Shelter Repairs (10,000) Reduction in Civic Center Park Tables & Benches (40,000) Reduction in Recreation Center Improvements (363,000) ReductionTrail Fencing & Surface Improvements (50,000) Scissor Lift (35,000) Total Reductions all funds (1,254,103)

• Cou

Council recommendations, capital l pr projects and and staffin ing inclu luded in the he Proposed Bud Budget

Th The e foll

• llowing ar

are e listings of

• f the

he Cou Council rec ecommended add add-ons to

• the

he pr prop

• posed em

emergency bud budget, cap apital pr proj

• jects, cur

currently vac acant posi positions and and staffing rec ecom

• mmendations.

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• Exp

Expenditu ture Add Added to to the he Proposed Bud Budget

Con

• ntinuous Improvement Training

$2 $25,000 Network Sec Security Upg pgrades $25,000 Do Downtown Side Sidewalk Mai aintenance (I (In n Hou

• use)

$5 $5,000 Urban For

• rest

$50,000 Tor

• ro Din

Dingo (I (Inc ncludes Rem emoval l of

• f Sci

Sciss ssor Lift Lift) $2 $25,000 Ad Additio ional Cap apital Improvements s for

• r Rec

ec Cen enter $2 $237,000 Cos

• sts to
• con
• ntinue poo

pool l ope

• perations at Rec

ec Center $2 $225,013 Tot

• tal

l Ad Additions $5 $567,013

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Public ublic Wor

• rks

ks Major ajor Ca Capital pital Projects

• jects

Project Name Infrastructure Fund 012 Gas Tax Fund 002 Lighting District Fund 007 Proposition C Fund 073 Prop A Fund 72 Measure R Fund 074 Measure M Fund 076 RMRA Fund 077 Measure W Fund 078 Totals Via Verde

• 340,000
• 1,200,000
• 500,000

690,000

• 2,730,000

Co Covina Bo Boulevard

• 140,000

840,000

• 160,000

892,245 550,000

• 2,582,245

Light Projects

• 510,000
• 510,000

Paveme ment Pr Preservation

• 360,000
• 84,000
• 444,000

Ba Badillo 1,897,050 100,000 130,800 105,000

• 55,000
• 2,287,850

Goldline Yard Relocation 150,000

• 150,000

Goldline Park & Ri Ride

• 250,000
• 250,000

Ca Catch Ba Basin Grates & Filters

• 850,000

850,000 Grand Total 2,047,050 800,000 780,800 2,145,000 250,000 715,000 1,666,245 550,000 850,000 9,804,095 12

Parks s & R & Recreation ion- Ca Capit ital l Pr Projec jects: s: Fu Fund nding ng Sour Source ce/Qui /Quimby mby Fee ees/G s/Gran ants s or

• r Gen

ener eral al Fu Fund nd Tran ansf sfer ers

Project Name me Infrastructure Fund 12 Open Sp Space Fund 21 Open Sp Space Fund 22 Open Sp Space Fund 23 Totals Trail Fencing & Surface Improvements 100,000 100,000 Urban Forest Reforestation 150,000 150,000 Foothill Blvd Median Landscape Improvements 400,000 400,000 Sports Plex Improvements 150,000 150,000 Horsethief Canyon Park - Trails & Dog Park 150,000 150,000 Recreation Center Improvements 337,000 337,000 Senior Center Community Center Project 50,000 50,000 Pioneer Park- Court Re-Surfacing & Security Lights 40,000 40,000 Community Services Building. Audio/Visual System 50,000 50,000 Civic Center Bldgs.-HVAC, Alarm, Lighting Control Systems 100,000 100,000 Civic Center Park Tables and Benches 10,000 10,000 Loma Vista Park Playground Structure 160,000 160,000 Loma Vista Park Basketball Court Resurfacing 50,000 50,000 Grand Total 650,000 637,000 250,000 210,000 1,747,000 13

Equipment Purchases

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Equipment Purchases Computer Equipment & Server Desktop Replacements or repair 12,700 Telephone/Cellphone/Equipment Replacement or repair 8,200 Code Compliance (Parking Enforcement Ford Escapes lease 11,615 Toro Dingo 60,000 Walk Behind Aerator 40,000 Total Equipment Budget $132,515

Staffing In Incl cluded in in th the Bu Budget

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Current Vacant positions Assistant Engineer Salary & Benefits $113,221 Building Permit Technician Salary & Benefits $82,544 Administrative Aide Salary & Benefits $86,276 Vacant Supervisor Position in Parks & Recreation $102,518 Equipment Mechanic Salary & Benefits $78,844 Pool Maintenance Operator PT $45,000 Senior Office Assistant PT $32,000 Total Current Vacant Positions $540,403 Proposed New Positions Full Time Public Information Officer from Part Time $36,000 Recreation Coordinator Salary & Benefits $86,636 Total Cost Proposed New Positions $122,636 Grand Total $663,039

Gen General Fund Reserves Pr Projectio tions for r FY Y 2020-2021 2021

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General Fund Reserve Levels

Reserve Amount Reserve % FY 2018/19 General Fund Reserve 20,566,477 82% FY 2019/20 Projected General Fund Reserve 18,213,590 74% FY 2020/21 Projected General Fund Reserve 15,991,387 66%

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