2020 2020 - 202 2021 School hool F Fee S Sche hedul ules - - PowerPoint PPT Presentation

2020 2020 - 202 2021

School hool F Fee S Sche hedul ules

A New R Rul ule o

• n

n Scho hool F Fees R27 277-40 407 7

Complete version included in information sent via email. Issued 12/11/2019 Enforceable 1/1/2020

• R277. Education, Administration.

R277-407. School Fees. R277-407-1. Authority and Purpose. (1) This rule is authorized under: (a) Utah Constitution Article X, Section 3, which vests general control and supervision over public education in the Board; (b) Article X, Section 2 of the Utah Constitution, which provides that: (i) public elementary schools shall be free; and (ii) secondary schools shall be free, unless the Legislature authorizes the imposition of fees; (c) Subsection 53E-3-401(4), which allows the Board to make rules to execute the Board's duties and responsibilities under the Utah Constitution and state law; (d) Subsection 53G-7-503(2), which requires the Board to adopt rules regarding student fees; and (e) Subsection 53G-7-504 which authorizes waiver of fees for eligible students with appropriate documentation. (2) This rule also serves to comply with the order arising from the Permanent Injunction issued in Doe v. Utah State Board of Education, Civil No. 920903376 (3rd District 1994). (3) The purpose of this rule is to: (a) permit the orderly establishment of a system of reasonable fees; (b) provide adequate notice to students and families of fees and fee waiver requirements; and (c) prohibit practices that would: (i) exclude those unable to pay from participation in school-sponsored activities; or (ii) create a burden on a student or family as to have a detrimental impact on participation. R277-407-2. Definitions. (1) “Co-curricular activity” means an activity, course, or program, outside of school hours, that also includes a required regular school day program or curriculum. (2) "Extracurricular activity" means an activity or program for students, outside of the regular school day, that:

Fee ee Polic icy R Req equir irem ement nts

• A maximum fee amount must be set by the Board for each activity.
• Fees for individual classes or activities to be combined/totaled.
• A spend plan is required for each fee.
• Must include amounts raised through required group fundraising.
• Voluntary individual fundraising may be offered to a student to help them offset their out-of-

pocket portion only and is not considered part of the fee. Cannot be required.

• A maximum total aggregate fee amount per student, per year, must be set by the Board.
• The amount of a fee may not exceed the actual expense of the activity or class.
• A fee may not be used to supplant or subsidize another fee or fee waiver.
• All fees are now waivable. If something is provided, sponsored, or supported by a school, it is

waivable.

• Districts must assure that there are not disproportioned impacts on schools within district

due to fee waivers.

A Proposed New Granite Model for Administering Student Fees

INCORPORATES THE NEW RULE (R277-407) AND DIRECTION FROM USBE

Complete version included in information sent via email.

Framework of the New Fee Rule

UNDERSTANDING R277-407 AND DIRECTION FROM USBE

Complete version included in information sent via email.

A new ew d def efin init ition of

• f ‘st

student f fee’ ee’

A ‘student fee’ is now defined as:

• something of monetary value [2(3)(a)]
• requested or required as a condition to a student’s participation in an activity,

class, or program [2(3)(a)]

• that is provided, sponsored, or supported by a school [2(3)(a)]
• including any amount raised by a student or the student’s family through
• fundraising. [2(3)(b)]

• 3. Requ

quirem ements pl s placed ed o

• n

n the he B Board a and nd Di Dist strict Adm dminist stration

A.

• A. Set p

t policy o

• n s

school f fee ees, f fee ee w waivers, f fundraising, s ser ervice in lieu eu o

• f f

fee ees, and donations i.

• i. Ther

ere a are e policy r req equirements ts s specifi fic t to school fees ees

• Each LEA's fee policies shall be designed to limit student expenditures for

school-sponsored activities

• Provide for adequate waivers or other provisions in lieu of fee waivers

ii.

• ii. Ther

ere a are e policy r req equirements ts s specifi fic t to fee ee waivers iii.

• iii. There a

are policy r requirem emen ents s spec ecific to to fundraising g as it relates es to to f fees es iv.

• iv. Ther

ere a are e policy r req equirements ts s specifi fic t to ser ervice i in lieu eu o

• f a

f a fee ee v.

• v. Ther

ere a are e policy r req equirements ts s specifi fic t to donati tions a as t they r rel elate to f fee ees

B.

• B. Reg

egularly r review p policies o

• n s

school f fee ees, f fee ee w waivers, f fundraising, g, s ser ervice i in lieu eu o

• f

f fees es, a and d donati tions C.

• C. Devel

elop a training p g plan D.

• D. En

Encourage p public p parti ticipati tion i in the d e development o t of f f fee ee s schedules.

• Before approving the fee schedule, provide an opportunity for public comment
• n the proposed fee schedule during a minimum of two public board meetings.

[6(2)(b)] E.

• E. Establish m

maximums a and reasonablen enes ess f for a applying m g maximums. F. F. Approve a e a fee s e sched edule [ e [for the f following s g school y year].

G. Provide e adequate n notice o e of f fee s e sched edules es a and f fee w e waiver p policies es.

• Provide prescribed written notice to a parent or guardian
• Annually publish the District’s fee waiver policies and fee schedule, including

the maximums, on each school’s website. [6(7)(a)(i)]

• If a District’s student or parent population in a single language other than

English exceeds 20%, publish the fee schedule and fee waiver policies in the language of those families. [6(7)(b)]

• If the district hasn’t published the fee schedule and fee waiver policies in the

parents’ first language, make available an interpreter for the parent to understand the fee schedules and fee waiver policies. [6(7)(c)]

• May not require students and families who do not qualify for fee waivers to pay

an increased fee amount to cover the costs of students and families who qualify for fee waivers. [8(2)(a)]

A Proposed New Model for Administering Fees in Granite School District

Better information for families, parents, students and the district

Changes to Fee Schedules

• District Fee Schedule for each level

(Senior, Junior, Elementary)

• Board will approve district maximums
• Includes group fundraising
• Fees are consolidated for each activity,

class, team, or club

• Removed any items that are not fees

(sales, fines, etc.)

• Includes maximum, aggregate out-of-

pocket fee per student, per year

• School Specific Fee Schedules

(published on each school’s web page)

• Principal will approve each fee, must be

lower than Board approved maximum

• Amount of fee must be based on the

actual expense of the activity or class

• School site will show out-of-pocket

amounts and required group fundraising

• Must be published before registration
• May be updated as necessary

202 020-2021 21 Se Seni nior Hig High Sch School Fee Sch Schedule

202 020-2021 21 Juni unior Hig High Sch School Fee Sch Schedule

202 020-2021 21 Elementary Sch School Fee Sch Schedule

Changes to Fee Schedules

• District Fee Schedule for each level

(Senior, Junior, Elementary)

• Board will approve district maximums
• Includes group fundraising
• Fees are consolidated for each activity,

class, team, or club

• Removed any items that are not fees

(sales, fines, etc.)

• Includes maximum, aggregate out-of-

pocket fee per student, per year

• School Specific Fee Schedules

(published on each school’s web page)

• Principal will approve each fee, must be

lower than Board approved maximum

• Amount of fee must be based on the

actual expense of the activity or class

• School site will show out-of-pocket

amounts and required group fundraising

• Must be published before registration
• May be updated as necessary

Budget Worksheet – Drawing Class Budget Worksheet – Soccer

An Online Process to Set Fee Amounts and Spend Plans

• A Budget Worksheet will be completed

for every program, class, club, or team in time to be reviewed and approved by the Principal prior to registration.

• The Budget Worksheet will be used to:
• Help each teacher/coach/advisor

determine the appropriate fee amount for their class, team, club, etc.

• Generate the Spend Plan associated with

each fee assessed by each school.

Budget Worksheet – Biology Class

Planned Expenses: Exp Line Item 1............................$ 200 Exp Line Item 2............................ 60 Total Planned Expenses..........$ 260 Planned Revenue: School Revenue: Rev Line Item 1........................$ 80 Rev Line Item 2......................... 20 Total......................................$ 100 Student Fee Revenue: Group fundraising...................$ 60 Out-of-pocket (20 x $5).......... 100 Total......................................$ 160 Total Revenue...............................$ 260

Example of How a Budget Worksheet Would Feed Into the School-Specific Fee Schedule w/ Spend Plan

Biology Class Section of School-Specific Fee Schedule:

Description Amount

Biology Class – Out-of-pocket fee................................................................................................................... $ 5

Biology Class Budget Worksheet

(assuming 20 students in the class) Planned Expenses: Exp Line Item 1....................$ 200 Exp Line Item 2................... 60 Total Planned Expenses.....$ 260 Planned Revenue: School Revenue: Rev Line Item 1..................$ 80 Rev Line Item 2................... 20 Total.................................$ 100 Student Fee Revenue: Group fundraising.............$ 60 Out-of-pocket (20 x $5)... 100 Total................................$ 160 Total Planned Revenue..........$ 260 The class plans to use school resources combined with those from the out-of-pocket fee and proceeds from group fundraising to pay for the following expenses: [Exp Line Item 1] and [Exp Line Item 2]. Your student will be required to participate in group fundraising to help raise a combined total of $60 for this

• class. The $60 is not an amount paid by the student or their family, but rather represents a time commitment

from your student to help reach this class goal. If the class raises more or less than $60, corresponding adjustments will be made to the class budget including the possibility of seeking additional funding including voluntary donations, adjusting planned expenditures, or changing the out-of-pocket fee amount.

– Total anticipated proceeds from required group fundraising........................................... $ 60 * *

[For teams…No later than [three] weeks before the season begins, the coach will provide updates about the team budget (including the out-of-pocket student fee amount and the anticipated time commitment associated with the group fundraising) and seek parent input. Subsequently, any changes to the fee amounts shown above will be published on the school's website and parents will be notified.]