[PPT] - 2018 Proposed Budget Tonights Agenda: Open Meeting Town Chair 1. PowerPoint Presentation

SLIDE 1

Town of Buchanan 2018 Proposed Budget

Public Hearing and Special Town Meeting, November 9, 2017

SLIDE 2

Tonight’s Agenda:

1.

Open Meeting – Town Chair

2.

Pledge of Allegiance

3.

Brief Presentation of the Proposed Budget

4.

Public Budget Hearing

5.

Special Town Meeting

SLIDE 3

Town Staff

Tony Brown, Administrator
Cynthia Sieracki, Clerk/Treasurer
Ray Mohr, Fire & Rescue Chief
Maintenance: Rick Franzke & Jim Burke
Fire & Rescue Department: ~35 Active Paid-on-Call Members

SLIDE 4

Guiding Core Values

Accountable Professional Service Oriented Results Focused Collaborative Innovative

The following values reflect our beliefs about the roles and responsibilities of

ur Town

Government.

SLIDE 5

Strive for Organizational Excellence Sustain Strong Fiscal Health Support Community & Economic Development Safeguard Public Health, Safety & Welfare

Focus on Improving & Maintaining Infrastructure

Strategic Plan

SLIDE 6

2018 Budget – Levy Limits

Town is limited to actual growth based on “net new construction” or 0%

Buchanan had 1.433% net new construction in 2017

Without an approved Referendum, Town is allowed to increase General Levy to $1,673,733, an increase of $24,674 from prior year.

0.70% 1.18% 0.70% 1.32% 1.43%

0.00% 2.00% 4.00% 2013 2014 2015 2016 2017

SLIDE 7

2018 Property Tax Levy

Tax Levy Distribution: General Fund: $1,409,944* Debt Service: $263,790 (Required) Road Maintenance: $350,000 Total Levy: $2,023,733

* Allowable General Levy is amount listed

Other Taxes: $2,212

(Woodland/Forest, Penalties & Annexation Payments)

SLIDE 8

Revenue Enhancement Expenditure Restraint Expand the Tax Base

Town Budget Approach

SLIDE 9

2018 Proposed Budget Snapshot

2017 Budget 2018 Proposed Dollar Percent Total Budget $ 3,982,407 $ 3,892,750 $ (89,657)

2.25%

Town Levy $ 1,999,060 $ 2,023,733 $ 24,673 1.23% Other Revenues* $ 1,983,348 $ 1,869,017 $ (114,331)

5.76%

Estimated Assessed Value $ 593,988,700 $ 604,501,100 $ 10,512,400 1.77% Local Tax Rate $ 3.37 $ 3.35 $ (0.02)

0.59%

Estimated Residential Town Tax Bill** $ 673.10 $ 669.55 $ (3.55)

0.53%

2017-2018 BUDGET COMPARISON

*Other revenues are consist of: local revenues (permits, fees, fines, special assessments, interest earnings, etc.), intergovernmental revenues (state and federal sources) and debt **Assumes a residential value of $200,000 in both years

SLIDE 10

2018 Budget Revenues

52% 15% 14% 9% 8% 2% 0% 0% Taxes Proceeds from Debt

Misc. Revenues

Public Charges for Services Intergov Revenues & Serv Charges License & Permits Fines, Forfeitures & Permits Special Assessments

SLIDE 11

2018 Revenue Analysis

ACCOUNT TITLE BASIS CHANGE Misc Revenue (incl carryovers) Town Hall Site Remodel, Fire Apparatus, Comp and Outdoor Rec Plan 382,435 $ State Grant Increase in General Transportation Aid 17,627 $

Res. Collection Spec Charges

Increase in Per Unit Per Month Charge 14,329 $ Total Major Revenue Increases 414,391 $ ACOUNT TITLE BASIS CHANGE MAJOR REVENUE DECREASES Total Major Revenue Decreases

$

TOTAL MAJOR REVENUE CHANGES 414,391 $ MAJOR REVENUE INCREASES

SLIDE 12

2018 Budget Expenditures

45% 18% 16% 12% 7% 1% 1% 0% Capital Outlay Public Safety Public Works General Government Debt Service Conservation & Dev. Other Financing Uses (Reserves) Culture, Rec. & Edu

SLIDE 13

2018 General Fund Expenditures

38% 35% 25% 2% 0% Public Safety Public Works General Government Conservation & Dev. Culture, Rec. & Edu

SLIDE 14

2018 Expenditure Analysis

ACCOUNT TITLE BASIS CHANGE General Administration Deputy Clerk/Treasurer Position 21,116 $ Fire & Rescue Fire Chief and Administrative Assistant 14,270 $ Total Major Expenditure Increases 35,386 $ ACOUNT TITLE BASIS CHANGE MAJOR EXPENDITURE DECREASES Other Financing Uses Decrease in Reserve Fire Apparatus, Bldg Imp and Park & Trail Fund (55,000) $ Total Major Expenditure Decreases (55,000) $ TOTAL MAJOR EXPENDITURE CHANGES (19,614) $ MAJOR EXPENDITURE INCREASES

SLIDE 15

General Government Total Budget: $454,547

Includes:

Town Board
Legal Services &

Prosecution Fees

General Admin
Information Tech
Elections
Office Staff
Financial

Administration

Building Maintenance
Insurance

Financial Admin. 4.9% General Admin. 61.4% Building/Town Hall 13.2% Legal Fees 7.7% Town Board 7.2% Other General Gov. 5.6%

SLIDE 16

Public Safety Total Budget: $697,977

Includes:

Law Enforcement

Contract w/ County

Paid on Call Fire &

Rescue & EMS

Emergency

Management

Building Inspector

(Contracted) Law Enforcement 57.7% Building Inspection 2.9% Fire & Rescue 34.7% EMS 4.3% Emergency Management 0.4%

SLIDE 17

Public Works Total Budget: $650,105

Includes:

Highway & Street

Maintenance

Ditching & Cutting
Snow/Ice Control
Sign Maintenance
Fuel & Equipment
Street Lighting
Minimal Drainage

Repairs

Mass Transit
Sanitation

Road Maintenance 32.1% Road Related Facilities 6.4% Sanitation 52.8% Mass Transit 8.8%

SLIDE 18

Parks & Rec Conservation & Development

Parks & Recreation

Town park operations & maintenance
Three neighborhood events (ice cream socials)
Total Budget: $11,500

Conservation & Development

Plan Commission salary and expenses
DNR mandated storm water management
Total Budget: $30,438

SLIDE 19

Other Financing (Designated Reserves)

$20,000 for continued development of designated “Fire

Apparatus” fund balance

$5,000 for continued development of designated fund

balances (“Building Improvement” & “Parks/Trails”)

Contingency/Undesignated Fund Balance:
Goal of 15%-25% of total operating expenditures

SLIDE 20

Debt Service

Town issued $1.4 million in Promissory Notes in 2007 (67%

was for refinancing)

Town issued $2.0 million State Trust Fund Loan in 2015
Town is allowed to have approximately $32,024,450 in debt

(5% of Equalized Value, per State Statute)

SLIDE 21

Debt Service

2018 Capital Improvement Plan calls for additional debt

proceeds:

$583,101 Additional Debt Proceeds
2015-2020 Capital Improvement Plan calls for $1.0 million

debt issue for 2017-2018 project cycle.

SLIDE 22

Total Budget: $1,758,395

General Government 26% Parks & Recreation 4% Fire & Rescue 34% Roads & Public Works 36%

2018 Capital Expenditures

SLIDE 23

2018 Key Projects & Highlights

Clancy-Lamers, Stony Brook, Fox River, Widgeon, Gerrits and

Speel School Rd; Eimmerman and VanHandel Dr; Creekviw Ln

Road Maintenance & Improvements

Renovation of Front Administrative Offices (Security & Accessibility)
Replacement of Maintenance Garage
Sign Marquee replacement

Town Hall Site

Hickory Park

Culvert & Drainage Improvements

Design work to be completed

CE and Buchanan Intersection

Emons Road Pond Park and Trail

Park Maintenance

Rescue/Support vehicle replacement

Fire Department

SLIDE 24

Town Tax Rate History (Per $1,000 Assessed Value)

$3.16 $2.50 $2.54 $2.61 $2.61 $2.63 $2.63 $3.22 $3.22 $3.37 $3.35

$0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 $3.50 $4.00 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

SLIDE 25

Town Tax Rate Components

$2.31 $2.32 $2.33 $2.35 $0.60 $0.60 $0.59 $0.57 $0.31 $0.31 $0.44 $0.44 $- $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 $3.50 $4.00 2014 2015 2016 2017 General Tax Road Improvement Fund Debt Service

SLIDE 26

$1,944.00 , 49% $1,034.00 , 26% $674.00 , 17% $228.00 , 6% $54.00 , 1% $34.00 , 1% School County Town Vocational Darboy S.D. State

Total Tax Bill $3,968

2016 Town of Buchanan Real Estate Taxes on a $200,000 Home in Kimberly SD

(GROSS TAXES NOT REDUCED BY GENERAL, FIRST DOLLAR & LOTTERY CREDIT)

SLIDE 27

Monthly Property Taxes for Town Services

(Based on an assessed single family residential property value of $200,000)

Capital Outlay, $25.13 , 45% Public Safey, $9.99 , 18% Public Works, $9.32 , 16% General Government, $6.53 , 12% Debt Service, $3.80 , 7% Development, $0.45 , 1% Other Financing Uses, $0.45 , 1% Parks and Rec, $0.17 , 0%

Total Monthly Bill $55.84

SLIDE 28

2018 Approved Budget Report

Full report will be available on the Town website Report includes:

Administrator’s Message, challenges-notable factors
Detail of personnel and salaries
Performance measurement statistics
5-Year Capital Improvement Plan
Detail of department level information

Purpose:

User friendly budget report
Review of entire organization, performance, achievements

and goals

SLIDE 29

Questions – Clarifications

Before Public Hearing and Special Meeting:

SLIDE 30

Public Hearing

1.

Open Public Comment Period

Opportunity for any person to make comments or ask

questions on the proposed budget.

Raise your hand to be recognized by the Town Chair.
Individual comment period may be limited to allow everyone

an opportunity to speak.

No motions, voting or decisions to be made.

2.

Motion to Adjourn Hearing

SLIDE 31

Special Town Meeting

1.

Motion to Open Meeting

Procedures
Electors make motions, please state your name and

address.

Only qualified electors of the Town can vote. Property
wners who are not electors can’t vote.
Show of hands and majority rules.

SLIDE 32

Special Town Meeting

2.

Establish compensation of elected Town officials to begin in April 2018

Compensation for officials can’t change during their elected

term, only when a new term begins

Chairperson = $9,800/year
Supervisors = $5,200/year

SLIDE 33

Special Town Meeting

3.

Adopt the 2017 town tax levy to be paid in 2018

Requesting $2,023,733
$1,409,944 – General Levy
$350,000 – Road Maintenance Fund (2014 Referendum)
$263,790 – Debt Service (Required)
Electors do not have the authority to approve specific

additions or reductions in the budget;

Electors only approve the total tax levy.

SLIDE 34

Special Town Meeting

4.

Motion to Adjourn Special Town Meeting

SLIDE 35

Next Town Board Meeting: Tuesday, November 14, 2017

Thank You for Attending