2018 Proposed Budget Tonights Agenda: Open Meeting Town Chair 1. - PowerPoint PPT Presentation

Public Hearing and Special Town Meeting, November 9, 2017 Town of Buchanan 2018 Proposed Budget

Tonight’s Agenda: Open Meeting – Town Chair 1. Pledge of Allegiance 2. Brief Presentation of the Proposed Budget 3. Public Budget Hearing 4. Special Town Meeting 5.

Town Staff  Tony Brown, Administrator  Cynthia Sieracki, Clerk/Treasurer  Ray Mohr, Fire & Rescue Chief  Maintenance: Rick Franzke & Jim Burke  Fire & Rescue Department: ~35 Active Paid-on-Call Members

Guiding Core Values Accountable The following values reflect our beliefs Innovative Professional about the roles and responsibilities of our Town Government. Service Collaborative Oriented Results Focused

Strategic Plan Strive for Sustain Strong Fiscal Organizational Health Excellence Focus on Improving & Maintaining Infrastructure Support Community Safeguard Public & Economic Health, Safety & Development Welfare

2018 Budget – Levy Limits Town is limited to actual growth based on “net new construction” or 0%  Buchanan had 1.433% net new construction in 2017 4.00% 1.43% 1.32% 1.18% 2.00% 0.70% 0.70% 0.00% 2013 2014 2015 2016 2017 Without an approved Referendum, Town is allowed to increase General Levy to $1,673,733, an increase of $24,674 from prior year.

2018 Property Tax Levy Tax Levy Distribution: General Fund: $1,409,944* Debt Service: $263,790 (Required) Road Maintenance: $350,000 Total Levy: $2,023,733 * Allowable General Levy is amount listed Other Taxes: $2,212 (Woodland/Forest, Penalties & Annexation Payments)

Town Budget Approach Expand the Tax Base Revenue Expenditure Enhancement Restraint

2018 Proposed Budget Snapshot 2017-2018 BUDGET COMPARISON 2017 Budget 2018 Proposed Dollar Percent Total Budget $ 3,982,407 $ 3,892,750 $ (89,657) -2.25% Town Levy $ 1,999,060 $ 2,023,733 $ 24,673 1.23% Other Revenues* $ 1,983,348 $ 1,869,017 $ (114,331) -5.76% Estimated Assessed $ 593,988,700 $ 604,501,100 $ 10,512,400 1.77% Value Local Tax Rate $ 3.37 $ 3.35 $ (0.02) -0.59% Estimated Residential $ 673.10 $ 669.55 $ (3.55) -0.53% Town Tax Bill** * Other revenues are consist of: local revenues (permits, fees, fines, special assessments, interest earnings, etc.), intergovernmental revenues (state and federal sources) and debt ** Assumes a residential value of $200,000 in both years

2018 Budget Revenues 0% 2% 0% Taxes 8% Proceeds from Debt 9% Misc. Revenues Public Charges for Services Intergov Revenues & 14% Serv Charges License & Permits 52% Fines, Forfeitures & Permits Special Assessments 15%

2018 Revenue Analysis ACCOUNT TITLE BASIS CHANGE MAJOR REVENUE INCREASES Town Hall Site Remodel, Fire Misc Revenue (incl carryovers) Apparatus, Comp and Outdoor Rec $ 382,435 Plan State Grant Increase in General Transportation Aid $ 17,627 Res. Collection Spec Charges Increase in Per Unit Per Month Charge $ 14,329 Total Major Revenue Increases $ 414,391 ACOUNT TITLE BASIS CHANGE MAJOR REVENUE DECREASES Total Major Revenue Decreases $ - TOTAL MAJOR REVENUE CHANGES $ 414,391

2018 Budget Expenditures 1% 1% 0% 7% Capital Outlay 12% Public Safety 45% Public Works General Government Debt Service 16% Conservation & Dev. Other Financing Uses (Reserves) Culture, Rec. & Edu 18%

2018 General Fund Expenditures 0% 2% Public Safety 25% 38% Public Works General Government Conservation & Dev. Culture, Rec. & Edu 35%

2018 Expenditure Analysis ACCOUNT TITLE BASIS CHANGE MAJOR EXPENDITURE INCREASES General Administration Deputy Clerk/Treasurer Position $ 21,116 Fire & Rescue Fire Chief and Administrative Assistant $ 14,270 Total Major Expenditure Increases $ 35,386 ACOUNT TITLE BASIS CHANGE MAJOR EXPENDITURE DECREASES Decrease in Reserve Fire Apparatus, Other Financing Uses $ (55,000) Bldg Imp and Park & Trail Fund Total Major Expenditure Decreases $ (55,000) TOTAL MAJOR EXPENDITURE CHANGES $ (19,614)

Total Budget: $454,547 General Government Other Financial General Gov. Includes: Admin. 5.6% Town Board 4.9% Town Board • 7.2% Legal Services & • Legal Fees Prosecution Fees 7.7% General Admin • Information Tech • Elections • Building/Town Office Staff • Hall Financial 13.2% • Administration Building Maintenance • General Insurance • Admin. 61.4%

Total Budget: $697,977 Public Safety EMS Includes: Emergency 4.3% Management Law Enforcement • 0.4% Contract w/ County Paid on Call Fire & • Rescue & EMS Emergency • Management Building Inspector • (Contracted) Fire & Rescue 34.7% Law Enforcement 57.7% Building Inspection 2.9%

Total Budget: $650,105 Public Works Mass Transit Includes: 8.8% Highway & Street • Maintenance Road Maintenance Ditching & Cutting • 32.1% Snow/Ice Control • Sign Maintenance • Fuel & Equipment • Street Lighting • Minimal Drainage • Repairs Mass Transit • Sanitation Sanitation Road Related • 52.8% Facilities 6.4%

Parks & Rec Conservation & Development Parks & Recreation  Town park operations & maintenance  Three neighborhood events (ice cream socials)  Total Budget: $11,500 Conservation & Development  Plan Commission salary and expenses  DNR mandated storm water management  Total Budget: $30,438

Other Financing (Designated Reserves) $20,000 for continued development of designated “Fire • Apparatus” fund balance $5,000 for continued development of designated fund • balances (“Building Improvement” & “Parks/Trails”) Contingency/Undesignated Fund Balance: • Goal of 15%-25% of total operating expenditures •

Debt Service Town issued $1.4 million in Promissory Notes in 2007 (67% • was for refinancing) Town issued $2.0 million State Trust Fund Loan in 2015 • Town is allowed to have approximately $32,024,450 in debt • (5% of Equalized Value, per State Statute)

Debt Service 2018 Capital Improvement Plan calls for additional debt • proceeds: $583,101 Additional Debt Proceeds • 2015-2020 Capital Improvement Plan calls for $1.0 million • debt issue for 2017-2018 project cycle.

2018 Capital Expenditures Roads & Public Works 36% General Government 26% Fire & Rescue 34% Parks & Recreation 4% Total Budget: $1,758,395

2018 Key Projects & Highlights Road Maintenance & • Clancy-Lamers, Stony Brook, Fox River, Widgeon, Gerrits and Speel School Rd; Eimmerman and VanHandel Dr; Creekviw Improvements Ln • Renovation of Front Administrative Offices (Security & Accessibility) Town Hall Site • Replacement of Maintenance Garage • Sign Marquee replacement Culvert & Drainage • Hickory Park Improvements CE and Buchanan • Design work to be completed Intersection Park Maintenance • Emons Road Pond Park and Trail Fire Department • Rescue/Support vehicle replacement

Town Tax Rate History (Per $1,000 Assessed Value) $4.00 $3.22 $3.22 $3.37 $3.35 $3.50 $3.16 $3.00 $2.61 $2.63 $2.63 $2.50 $2.54 $2.61 $2.50 $2.00 $1.50 $1.00 $0.50 $0.00 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Town Tax Rate Components $4.00 $3.50 $0.44 $0.44 $0.31 $0.31 $3.00 $0.59 $0.57 $0.60 $0.60 $2.50 $2.00 $1.50 $2.35 $2.32 $2.33 $2.31 $1.00 $0.50 $- 2014 2015 2016 2017 General Tax Road Improvement Fund Debt Service

2016 Town of Buchanan Real Estate Taxes on a $200,000 Home in Kimberly SD (GROSS TAXES NOT REDUCED BY GENERAL, FIRST DOLLAR & LOTTERY CREDIT) $54.00 , 1% $34.00 , 1% $228.00 , 6% $1,944.00 , 49% Total School Tax Bill County $3,968 $674.00 , 17% Town Vocational Darboy S.D. $1,034.00 , 26% State

Monthly Property Taxes for Town Services (Based on an assessed single family residential property value of $200,000) Debt Service, Other Development, $3.80 , 7% Financing Uses, $0.45 , 1% $0.45 , 1% General Parks and Rec, Government, $0.17 , 0% $6.53 , 12% Capital Outlay, $25.13 , 45% Public Works, $9.32 , 16% Total Monthly Bill $55.84 Public Safey, $9.99 , 18%

2018 Approved Budget Report Full report will be available on the Town website Report includes:  Administrator’s Message, challenges -notable factors  Detail of personnel and salaries  Performance measurement statistics  5-Year Capital Improvement Plan  Detail of department level information Purpose:  User friendly budget report  Review of entire organization, performance, achievements and goals

Before Public Hearing and Special Meeting: Questions – Clarifications

Public Hearing Open Public Comment Period 1.  Opportunity for any person to make comments or ask questions on the proposed budget.  Raise your hand to be recognized by the Town Chair.  Individual comment period may be limited to allow everyone an opportunity to speak.  No motions, voting or decisions to be made. Motion to Adjourn Hearing 2.