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Mission Statement: Our Mission is to provide professional, courteous service to the campus and community while maintaining high standards of quality to facilitate the district’s goals and objectives. Goal: Record and process all district financial transactions timely and accurately in a manner consistent with district guidelines and the State and Federal financial regulations. Motto: “Providing World-Class Accounting in Support of World-Class Education” 3
The he Accou counti ting poli licy and d proce cedures dures are fou ound nd in the e Busi sines ess s Operati erations Proce cedure dures manu anual al in th the e EISD SD websi site. e. Distri rict ct Webs bsit ite: e: www.eis www.eisd.n d.net et 4
• Budget Amendments (BA) are changes to the budget, moving funds from one function to another function. • BA request to Funds 101 and 199 require Board approval. • BA request to Special Revenue Funds (2XX, 3XX, 4XX) do not require Board approval unless it is from a new funding source. • All BAs must be approved by the Principal or Administrator, the Executive Director of the department and Mr. Eddie Ramirez, Chief Business and Operations Officer. • BAs must be submitted to Accounting on or before the 5 th work day of the month. BAs not received in Accounting before the 5 th work day will be included in the subsequent month’s Board meeting. 5
• Budget Changes (BC) are changes to the budget, moving funds within the same function. • BCs do not require School Board approval. • All BCs must be approved by the Principal or Administrator, the Executive Director of the department and Mr. Eddie Ramirez, Chief Business and Operations Officer. • Only “original” BCs with all “original” signatures will be processed. • Do not attach requisitions, travel authorizations, or supplemental pay memorandums to BC request. 6
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• All requests will be submitted in TxEIS. No longer requires the Budget Change/Amendment Request form. • Utilizes a workflow for approvers in TxEIS. • Approvers in workflow will receive email notifications when action/approval is required. • TxEIS validates account balances and will not overdraw funds when using workflow. • Allows approvers to make changes and reset approvals. Originator can re-submit the revised request. • Utilizes “Notes” feature for explaining changes to request or reason for rejection. 10
• Implementation of the new process is underway. • Please continue to utilize the Budget Change/Amendment Request form until further notice. • Once the new process is in place, all users are required to attend mandatory Budget Change/Amendment Request training. • A training schedule will be provided at a later date for all users. 11
• All BAs and BCs must be approved by Mr. Eddie Ramirez, Chief Business and Operations Officer. • Do not request changes to Object 61XX- Payroll Cost • BCs and BAs cannot be combined in the same request. BCs and BAs must be submitted separately. • Both BAs and BCs have a $50.00 minimum per transaction. 12
FUNCTIONS OBJECT CTS PROGRAM INTENT CODES 11 INSTRUCTION 6112 TEACHER/PROFESSIONAL SUBSTITUTES 11 BASIC EDUCATIONAL SERVICES 12 INSTRUCTIONAL RESOURCES 6119 PROFESSIONAL SALARIES AND MEDIA SERVICE 21 GIFTED AND TALENTED 6121 OVERTIME - SUPPORT PERSONNEL 13 CURRICULUM DEVELOPMENT AND INSTRUCTIONAL STAFF DEVELOPMENT 22 CAREER AND TECHNICAL 6122 SUPPORT PERSONNEL SUBSTITUTES 21 INSTRUCTIONAL LEADERSHIP 6129 SUPPORT PERSONNEL SALARIES 23 SPECIAL EDUCATION 23 SCHOOL LEADERSHIP 614X BENEFITS 24 ACCELERATED EDUCATION 31 GUIDANCE, COUSELING AND 6219 PROFESSIONAL SERVICES EVALUATION SERVICES 25 BILINGUAL EDUCATION 6239 EDUCATION SERVICE CENTER SERVICES 32 SOCIAL WORK SERVICES 26 ALTERNATIVE EDUCATION 6249 CONTRACTED MAINTENANCE AND REPAIR 33 HEALTH SERVICES 6259 UTILITIES 28 ALTERNATIVE EDUCATION 34 STUDENT(PUPIL) TRANSPORTATION 6269 RENTALS - OPERATING LEASES 29 ALTERNATIVE EDUCATION 35 FOOD SERVICES 6291 CONSULTING SERVICES 30 TITLE I PART A SCHOOLWIDE 6299 MISCELLANEOUS CONTRACTED SERVICES 36 EXTRA(CO)CURRICULAR ACTIVITIES 31 HIGH SCHOOL ALLOTMENT 6311 GASOLINE 41 GENERAL ADMINISTRATION 6319 SUPPLIES FOR MAINTENANCE & OPERATIONS 32 PREKINDERGARTEN 51 FACILITIES MAINTENANCE AND OPERATIONS 6321 TEXTBOOKS 33 PREK-SPECIAL EDUCATION 52 SECURITY AND MONITORING SERVICES 6329 READING MATERIALS 34 PREK-COMPENSATORY ED. 6339 TESTING MATERIALS 53 DATA PROCESSING SERVICES 35 PREK-BILINGUAL EDUCATION 6349 FOOD SERVICE SUPPLIES 61 COMMUNITY SERVICES 6399 GENERAL SUPPLIES 91 ATHLETICS AND RELATED ACTIVITIES 6411 TRAVEL - EMPLOYEES 99 UNDISTRIBUTED 6412 TRAVEL - STUDENTS 6429 INSURANCE AND BONDING COSTS 6439 ELECTION COSTS 6499 MISCELLANEOUS OPERATING COSTS 6629 BUILDING PURCHASE, CONSTRUCTION OR IMPROVEMETNS 6639 CAPITAL OUTLAY 13
QUESTIONS? THANK YOU FOR YOUR TIME! 14
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