10 Ways To Save Money Mike Kremer Microsoft Corporation Jim - - PowerPoint PPT Presentation

Microsoft Office SharePoint And EPM Live

10 Ways To Save Money

Mike Kremer Microsoft Corporation Jim Patterson EPM Live

Agenda

EPM Live + SharePoint Overview Review: Top 10 Ways to Save Money… Demo Customer Case Studies Showcase Q&A

EPM Live provides Microsoft-Base Project and Work Management solutions that allow individuals, teams, workgroups, and organizations to connect and collaborate

• n projects and work

Fast: Pre-built templates so you can get started today Low Risk: Start Online Today and Migrate Onsite at Anytime Proven: Built using 100% Microsoft Based Software

Managers

Effective project and work management

• When will we really

finish and what will it cost?

• How can I decrease

the project cycle time?

• Can we reuse best

practices across projects and work?

Business Needs

Resource Managers

Skills-based and efficient resource management

Team Members

Better coordination within the team

Executive Stakeholders

Quality project outcome on time and on budget

• What am I supposed to deliver this week?
• How can I coordinate with people in my team?
• How to have clear visibility into project risks and

issues?

• How to have control over the project execution

and finances?

• Who is available to staff our new projects?
• Who's working on what and do they have the

skills?

End-to-End Project & Work Management

5

The Objective: Save Money

1.

Reduce work redundancy

2.

Reduce schedule slips and cost overruns

3.

Eliminate non-performing projects or initiatives

4.

Reduce or maximize staff levels

5.

Prioritize work by financial return

6.

Improve Cost Performance

7.

Reduce administrative time

8.

Improve cost and schedule performance

9.

Maximize revenue

• 10. Minimize risks and issues

Manage and Track All Work Demands on Your Organization

Reduce work redundancy:

Because SharePoint with EPM Live gives visibility into the entire organizations project, initiative and operational work, customers can see and then eliminate redundant work.

Reduce schedule slips and cost overruns:

SharePoint with EPM Live provides schedule reports, resource requirements, cost dashboards, trend graphs and other business intelligence visualizations that provide immediate visibility to performance challenges.

Control Schedules and Tasks Across Your Organization

Eliminate non-performing projects or initiatives:

Gather, Analyze, Prioritize, and Track All Work Demands

SharePoint with EPM Live provides early visibility to under- performing projects and initiatives allowing management to make early cancel decisions before additional money is spent with little or no return

Gain Visibility into All Resource Demands

Reduce or maximize staff levels:

SharePoint with EPM Live provides a complete (both detail and consolidated) view

• f resource

requirements and actual effort. With this information, management may staff at the appropriate levels for current and anticipated work.

Prioritize work by financial return:

Gather, Analyze, Prioritize, and Track All Work Demands

SharePoint with EPM Live allows

• rganizations to

evaluate and rank work by value (revenue/cost savings) returned to the

• rganization. Common

business case processes ensure only the highest value work is approved.

Understand and Control Project Budgets and Finances

Improve Cost Performance:

SharePoint integration with common ERP tools can help provide a complete and accurate cost picture

Manage Documents and Help Ensure Content Integrity

Reduce administrative time:

By having a central location for all key data and artifacts, resources will eliminate or reduce the amount of time they must spend searching for information or presenting updates

Effectively Communicate and Share Task Information

Improve Schedule Performance:

Because SharePoint with EPM Live provides "one version of the truth," individuals, departments and whole organizations can be held accountable for actual work

• performance. This can

even be tracked at the individual work item level through project and not project status updates

Maximize revenue:

EPM Live provides prebuilt project workspace templates to help get project teams up and running quickly

By using SharePoint with EPM Live, you can reduce time to market (cost savings) while maximizing potential revenue

• pportunities by

getting there on time

Improve Visibility and Insight to Enhance Decision-making

Minimize risks and issues:

By getting centralized visibility and early warning alerts to critical risk or issues, corrective actions can be taken - decreasing likely of expensive project failure

SharePoint + EPM Live + Microsoft Office Project 2007

Projects and Programs

Investment, Resource and Prioritization Decisions Maximize Resource Utilization

Project, Program and Resource Managers

Visibility & Decision Support

Executive Stakeholders

Corporate Strategy

Business Standardization

Team Members, Business Partners, and Vendors

Communication & Collaboration

Tasks and Activities

Best Practices & Process Efficiencies

EPM Live: Efficiencies At All Levels

EPM Live And SharePoint Advantage

Rich Feature Set SharePoint Enabled Scalable & Flexible Cost Effective

Executive dashboards, cost and schedule indicators Manage the entire project lifecycle Optimize resource allocations Improve end user productivity Manage ALL work (Structured and Unstructured)

Rich Feature Set

Initiate Plan Execute Control Close Changes Tasks Issues RFI’s Risks Punch Lists Defects ECM Documents Deliverables Approvals Actions Procurements Contracts Invoices Meetings

Manage All Work

EPM Live And SharePoint Advantage

Rich Feature Set SharePoint Enabled Scalable & Flexible Cost Effective

Leverage any SharePoint 2007 deployment Extend collaborative platform for EPM Familiar, easy to use

Collaboration Content Management Portal Search Business Process Management Business Intelligence

Task Manager Portfolio Work Manager Work Manager Resource Manager

Built using SharePoint’s Platform

Project Workspace A Project Workspace B Project Workspace C Project Workspace D Other Work Workspaces

Others

How EPM Live Works

EPM Live Demo Overview

Create and Manage Task Lists Assign Resources Control Budget

Managers

Manage Work Programmatic Access

Custom applications Build Custom Workspace Templates Integrate with other Line of Business Applications Workflow and other services

IT

Browser

Update Task Progress Resolve Issues Collaborate on Documents

Team Members

View and Update

View online dashboards Create Reports using Microsoft Office Applications Browser & Microsoft Office

Executives

View Project Progress

EPM Live And SharePoint Advantage

Rich Feature Set SharePoint Enabled Scalable & Flexible Cost Effective

Manage projects at any level of detail Scalable from small project teams to full enterprise Customizable to fit all needs Easily extend capabilities using Office apps

Flexible For Enterprise Level Deployments

Department Program 1 Workspace Project A Workspace

Multiple Projects

Sub Project 1 Workspace Sub Project 2 Workspace Sub Project 2 Workspace

Project B Workspace

Single Project

Project 1 Workspace Project 2 Workspace Project 3 Workspace

Create Simple and Complex Program and Project Workspace Hierarchies All Data can be rolled up Based on Hierarchies and Workspace Level

Organization

Program 1 Workspace Project 1 Workspace Project 2 Workspace Project 3 Workspace

Workspace

Effective Project Management & Collaboration Web-based Project Collaboration Strategic Project/Portfolio Management & Collaboration

Enterprise Workgroup

Solutions For Everyone

 Team Collaboration  Task Management  Budget Management  Demand Management  Program Management  Resource Management  Cost Management  Enterprise Capacity Planning  Schedule Management  Multi-level Reporting  Project Portfolio Management  Enterprise Governance

EPM Live Is A Full Scale EPM/PPM Solution That Allows Individuals, Teams, Workgroups, And Organizations To Connect And Collaborate On Projects And Work

Workspace

Effective Project Management & Collaboration Web-based Project Collaboration Strategic Project/Portfolio Management & Collaboration

Enterprise Workgroup

EPM Live Is A Full Scale EPM/PPM Solution That Allows Individuals, Teams, Workgroups, And Organizations To Connect And Collaborate On Projects And Work

Solutions For Everyone

EPM Live And SharePoint Advantage

Rich Feature Set SharePoint Enabled Scalable & Flexible Cost Effective

Leverage Microsoft investments Online deployment Templates and best practices Build to order process streamlines deployment

Accelerate Deployments

EPM Live provides prebuilt project workspace templates to help get project teams up and running quickly

• PMI (PMBOK)
• Agile (SCRUM)
• MSF
• IT Management
• Professional Services
• Product Development
• Project Management Office
• Facilities Management
• Construction

Keep your entire team informed, accountable and connected in a centralized, web-based environment that is easy-to-use and rapid to deploy

Start Online Today…

Reports Risks Documents Tasks/Actions Issues Status Reports Project Plans

And Bring In-House at Anytime

Reports Risks Documents Tasks/Actions Issues Status Reports Project Plans

EPM Live Demo Overview

Project Workspaces Divisions Portfolios Corporate Portfolio

Corporate Portfolio PMO Proj A Proj B Services Proj D Proj E HR Proj F

Microsoft Office SharePoint And EPM Live

Solutions Showcase

Jim Patterson EPM Live

The EPM Live Advantage

Thousands of customers like FedEx, and Avery Dennison have chosen EPM Live for many reasons. Here’s Why!

– Fast Deployments: Start today with pre-built

templates

– Low Risk: Built using 100% Microsoft Based

Software

– Flexible Solutions: Pay-as-you-go online services

and on premise deployment options

– Cost Effective: Prices starting at $15/user – Ease To Use: Utilizes Microsoft’s scheduling,

collaboration and reporting tools

– Rich Feature Set: Broad scale of EPM and PPM

capabilities

Sybron Dental

Prior failure of an EPM deployment Deployed “Workgroup” PM capabilities via SharePoint Created org buy-in for EPM More value from investment in software already being used Only incremental investment instead of a new standalone solution

Goal: Organizational Support for EPM

Joyce Meyer Ministries

Prior failure of an EPM deployment Costly online subscription No support for Microsoft Office Project Deployed “Workgroup” PM capabilities via SharePoint In house, leverage existing SharePoint deployment EPM Live add-in for desktop scheduling and synchronization Created org buy-in for EPM Cost effective Improved overall task and project performance by 50%

Goal: SharePoint Project Management

Argus Software

Prior failure of an EPM deployment Costly online subscription No support for Microsoft Office Project Unable to view entire project portfolio No infrastructure to support an enterprise deployment

Goal: Enterprise Portfolio Visibility

Deployed “Workgroup” PM capabilities via SharePoint In house, leverage existing SharePoint deployment EPM Live add-in for desktop scheduling and synchronization Online executive dashboards in a central view Online services to decrease deployment time Created org buy-in for EPM Cost effective Improved overall task and project performance by 50% Faster, accurate strategic and tactical decision making Instant scalability across the globe

BAE Systems

IT was using Microsoft Excel to manage project tasks and status Using SharePoint to collaborate and wanted to avoid retraining the entire team on a new tool

Goal: Effective Project Management

Converted the existing Excel files into Microsoft Office Project files Deployed EPM Live within current SharePoint environment More accurate Project Schedules and Status Centralized project information for all projects Flexible Project Management solution that meets everyone project management maturity and requirements

PKI- Firewall PKI- Firewall

Backend Applications Client Applications

Project Managers/Leads Team Members/Executives

BAE Solution Architecture

BAE Microsoft Office Project Synch

BAE Easy Task Management

Avery Dennison

Project Server 2007 was deployed to manage large IT PMO Programs Corporate was looking for scalable and standard Project Management Solutions Adoption challenges from other departments to use the IT PMO solution

Deployed the EPM Workgroup solution to the needs of other departments Deployed EPM Live platform for a single reporting source for executives Increased use and adoption across all levels of the

• rganization

Greater visibility and governance across ALL project domains Greater alignment of resources on projects and investments

Goal: Enterprise Project Management

IT PMO & Large Programs Other Departments & Small Projects

Avery Solutions Platform

Avery Portfolio View

Avery Program Dashboard Report

Avery Executive Dashboard: Status

Challenges Microsoft Project Server is not an approved application and is not supported by NMCI 2 failed EPM deployments (Innotas & Niku) and needed to establish quick wins to gain sponsorship Solution Deployed EPM Workgroup and integrated SharePoint with financial system for EVM Reporting Used EPM Live Workgroup (Online) solution to deploy quickly, and minimize up front investments Results Now an Official NAVSEA Corporate EPM Solution and is being deployed across 9 activities and over 8,400 Project Managers Wide spread use of PM tools and

• standards. Significant savings on time

and deployment costs

Online Service Successes

Contact Information

jpatterson@lmrsolutions.com 1 (866) 391-3700 www.epmlive.com

Next Steps

30 day Pilot \ Proof of Concept

– Instant online access to your solution – Solution configuration

Business Strategy Workshop

– Identify business objectives – Key requirements – Map solution capabilities to priorities – Establish deployment and on boarding plan