1 Format of Meeting / House Keeping Sound check with meeting - - PowerPoint PPT Presentation

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Format of Meeting / House Keeping

• Sound check with meeting participants and presenters
• If you are having technical difficulties, please email salmonarmwest@gov.bc.ca
• All questions are to be submitted in writing to Dan Bella, Project Manager, using the

details on the final slide

• Questions will not be accepted from the chat box
• If the Ministry elects to respond to any such requests for clarification, it will do so by

Addenda which will be posted to BC Bid

• All attendees will be muted

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Collection Notice

This Teams Meeting will be recorded and may be distributed publicly. Your personal information, including your voice, name, and any other personal information disclosed during this Teams Meeting, is collected by the Ministry of Transportation & Infrastructure under section 26(c) of the Freedom of Information and Protection of Privacy Act (British Columbia) for the purpose of your participation in the Teams Meeting. If you have any questions about the collection of your personal information, please contact: Senior Project Manager, 342-447 Columbia Street, Kamloops, BC V2C 2T3, 250-828-4220. If you do not wish your personal information to be collected, please leave the Teams Meeting now.

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Collection Notice

This Teams Meeting will be recorded and may be distributed publicly. Your personal information, including your voice, name, and any other personal information disclosed during this Teams Meeting, is collected by the Ministry of Transportation & Infrastructure under section 26(c) of the Freedom of Information and Protection of Privacy Act (British Columbia) for the purpose of your participation in the Teams Meeting. If you have any questions about the collection of your personal information, please contact: Senior Project Manager, 342-447 Columbia Street, Kamloops, BC V2C 2T3, 250-828-4220. By remaining in this Teams Meeting, you consent to your personal information being collected.

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Agenda

• Introductions
• General Project Overview
• First Nations Opportunities
• BCIB Presentation
• Next Steps

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Introductions and Roll Call

• Dan Bella, Senior Project Manager
• Elaine Shibata, Project Coordinator, Indigenous Relations

Ministry of Transportation and Infrastructure

• Greg Johnson, Director, Industry Relations

Indigenous Representatives

• Shane Vincenzi, Neskonlith Indian Band

British Columbia Infrastructure Benefits

Project Location

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Drone Footage

The drone footage contained within the following link was collected May 15,

• 2020. This footage is for information only.
• https://youtu.be/pqCZQDwZGkY

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Indigenous Community Introductions

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First Nations Employment Opportunity

• Definitions
• Pespesellkwe are Adams Lake Indian Band, Little Shuswap Lake Indian Band, Neskonlith

Indian Band, Splatsin and Shuswap Indian Band

• Neskonlith Indian Band (NIB) will be taking the lead role coordinating the Pespesellkwe

resources

• Qualified Pespesellkwe-sourced Resources include:
• Pespesellkwe Members
• Pespesellkwe Member-owned Equipment and Operator
• Pespesellkwe Business, and
• Pespesellkwe Joint Venture
• Contact Shane Vincenzi for a list of resources at:

shanevincenzi@skatsin.com T: 250-679-3296

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First Nations Opportunity - General Overview

• Objective of the Contractor is to deliver a minimum of $1,000,000 of work

which will be delivered by Qualified Pespesellkwe-sourced Resources

• If the contractor fails to meet this objective, the Ministry will set-off

consideration from the Contractor in the amount of one time the Variance from the objective

• If all efforts were made to meet the objective, however they were not reached

beyond the Contractor’s control, the Ministry Representative may reduce the consideration set-off

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First Nations Opportunities Plan (the Plan)

• The Plan must include the following:
• 1. Appointment of Contractor Representative
• 2. A schedule
• 3. Training opportunities
• 4. Confirmation from NIB that claimed resources are Qualified Pespesellkwe-sourced
• 5. A process for recruiting Qualified Pespesellkwe-sourced resources
• 6. Process for updating, revising, and/or resubmitting the Plan
• 7. Format for monthly reporting
• 8. Commitment to coordinate an opportunities meeting with NIB
• 9. Final report to be provided to Ministry Representative prior to completion of the Project

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Submissions/Review & Acceptance

• The Plan must be submitted to the Ministry Representative within 30 days of

Award

• The Ministry, in consultation with NIB, will review the Plan and determine if it is

acceptable within 10 days of receipt

• There are no restrictions for the Contractor to work with NIB to develop the

Plan prior to submitting

• The performance of the Contractor may be reviewed at any time

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Payment

• Payment will be made from the Provisional Sum “First Nation Opportunities”

for the work incurred as specified in the Plan

• Full amount will be paid if the Target Objective is met

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First Nations Opportunity Permit

• As per the Community Benefits Agreement:
• 9.505 First Nations contractors or employees working subject to, or as a result of, an

agreement with the Province will be guaranteed a permit by the Union

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Building BC’s Skilled Worker Legacy Highway 1 – Salmon Arm West 1st Avenue SW to 10th Avenue SW

June 18, 2020 July 9, 2020

In Introduction

This presentation provides a general overview of British Columbia Infrastructure Benefits’ (BCIB) role in major public infrastructure projects including application of the Community Benefits Agreement (CBA). The specifics of any particular project may differ slightly. Bidders and subcontractors should review the particular project documentation including the tender package, BCIB Contractor and Subcontractor Agreements and current CBA.

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Growing and Diversifying the Workforce

Strategic priorities

• 1. Partner in the successful delivery of public infrastructure projects

and implement the Community Benefits Agreement

• 2. Mobilize and grow a safe, diverse and skilled workforce
• 3. Honour the diversity and strength of community

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Our approach

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Network of Projects + Regional Outreach Workforce Pathways The Crew Experience

BCIB and the CBA on the Jobsite

BCIB orientation and training

• Gender and equity training
• Respectful workplace (bullying and harassment) training
• Indigenous Cultural Competency training

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Training hours

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All employees: All supervisors:

Training type Length and timing Responsibility

• Foundational safety training

(RSTS)

• 6-8 hours before start of work
• BCIB provides the licence
• Requirement prior to employment
• Onboarding and Orientation

(day 1 prior to working)

• 10-12 hours on the job
• BCIB works with contractors to

schedule the training

• Contractor pays employee hours
• Be More than a Bystander
• Indigenous Cultural

Competency Training

• Supervising for Safety
• 2 days
• Before the start of work
• Contractor pays employee hours

Priority hiring

• Groups hired first among equally-qualified candidates:
• Indigenous workers
• Women
• Persons with disabilities
• Locals
• Other under-represented groups
• Priority hiring applies to Name Requests and BCIB/AIRCC

Dispatch

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Locals receive Priority Hiring

• The CBA considers local

communities to be within a 100km radius of the worksite.

Project Worksite

Apprentice and trainee targets

• BCIB establishes apprenticeship and training targets for each

project under the CBA.

• Contractors are required to submit employee requests with

the appropriate allocation for trainees and apprentices.

• Targets are primarily based on trade sections within the CBA,

but set by BCIB on a project-by-project basis.

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BCIB-Contractor Agreement (B (BCA) BCIB-Subcontractor Agreement (B (BSA)

• The BCA is between BCIB and the Major Works Prime Contractor
• The BSA is between BCIB and all other applicable subcontractor on the project.
• The BCA and BSA set out roles, responsibilities and related mutual obligations

between the parties, regarding workforce provision and the management of the project.

• The agreement is required to receive BCIB employees

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Province of BC Prime Contractor Subcontractor(s) Sub- subcontractor(s) BCIB

Major Works Contract BCIB-Subcontractor Agreement(s) (BSA) BCIB-Contractor Agreement (BCA)

Contractual relationships

Operational responsibilities for the workforce

Prime Contractor / Subcontractor BCIB

Working with the contractor on-site, sourcing, hiring and onboarding employees Day-to day direction supervision of workers and the performance of the work On-site presence, employer HR functions, including final discipline and termination decisions Prepare, approve and submit timesheets to BCIB, pay invoice to BCIB Manage and process payroll Workplace safety – Prime contractor, responsible per s.24 WCA Also responsible as an employer per s.21 WCA Each contractor/sub responsible for WCB claims management and experience rating Duties of an employer per s.21 WCA Basic safety training, supervisory training, safety system assessments Provide workforce requirements and employee request Sourcing qualified workforce

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Occupational health and safety

Safety is BCIB’s top priority and it is a shared responsibility. Both BCIB and the Contractor have OHS Employer duties and responsibilities, per the Workers Compensation Act. BCIB requires all employees complete foundational safety training BCIB will conduct Safety System Assessments on the jobsite and share the findings with the Contractor and the Owner WorkSafeBC claims administration is a contractor responsibility

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WorkSafe BC claims management

• Claims affect Contractor/Subcontractor’s experience rating for

the purpose of WorkSafeBC assessment.

• Contractors submit Workers Compensation Board claims and

collaborate with BCIB to manage return to work (RTW).

• Contractors report to WorkSafeBC project-related workforce

cost, invoiced for by BCIB, together with your own payroll and remit their assessment directly.

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COVID-19 19

• Both BCIB and the Contractor are currently required to have a COVID-

19 Exposure Control Plan.

• BCIB will incorporate COVID-19 as part of its safety system

assessments to ensure the plan is being implemented and our employees are carrying out their duties in a safe environment.

• The CBA states that contractors are responsible for supplying personal

protective equipment (PPE) to CBA employees.

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How Hiring Works

Workforce supply stages

Post Contract Award

Enter into BCA / BSA Six month forecast

• Submitted once
• Due 5 days after signing of BCA / BSCA

Three month forecast

• Submitted monthly
• Due 5 days after signing of BCA / BSCA

Pre-job conference

Construction

Workforce Request from Contractor Workforce Supply by BCIB BCIB Payroll and Payment by Contractor

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BCIB Pre Contract Activities

Community engagement Recruitment Development of a workforce estimate Procurement Kickoff, 2 sessions

Monthly requirement: 3 month rolling view

• f labour

requirement Confirm labour requirement: 30 days prior BCIB confirms labour supply 30-21 days prior BCIB provides workers to contractor / subcontractors

Workforce supply stages

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Workforce sourcing

Project workforce

Contractor’s workforce AIRCC unions BCIB recruiting

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Hiring and dispatch

Common terms: 1) Employee: A member of the project workforce, hired and employed by

• BCIB. Must apply to join the applicable affiliated union within 30 days.

2) Supervisor: Craft worker up to non-working foreperson who has supervisory duties. Not your project management staff. 3) Name Hire: Contractor’s choice. 4) Name Request: Someone the contractor requests who is a member of an AIRCC union. 5) Dispatch: A worker from BCIB and/or the AIRCC’s database.

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Defi finition of Employee – Article 2.3 .309

CBA Article 2.309 defines BCIB employees. Does NOT include:

• Security, fire prevention, health and safety, and investigative roles
• Professional Engineering, Geological and Architectural staff doing
• ccasional non-repetitive testing
• Professional Engineers and Engineers-in-training, employed in a

professional capacity

• Instructors and consultants doing needs analysis

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Union membership

• BCIB’s worksites are unionized
• BCIB employees are required to join one of the 19 AIRCC unions

within 30 days

• “No raid clause” in Article 5 of the CBA

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Permitting – Article 8.4 .400

Permits are available for:

• Emergency or temporary works
• Short term works (e.g. mobilization, de-mobilization)
• Deliveries to site
• Specialized work or qualifications AIRCC unions unable to fulfill

Permitted contractors need to pay workers CBA rates

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Permitting - Article 9.5 .505

• Indigenous contractors or Indigenous persons working subject to an

agreement with the Government will be guaranteed a permit under Article 8.400.

• Council Fee provision does not apply to Indigenous contractors with

an agreement with the Government

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Common questions

“Is my small team subject to the CBA?” “Are technical personnel like Quality Managers or Environmental Monitors subject to the CBA?”

• Article 2.309 – Definition of BCIB employees
• Article 8.400 – Permits
• Article 8.604 – Local subcontractors
• Article 9.505 – Indigenous contractors or workers

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Hiring and dispatch

The hiring process varies for workforce size, the cost of labour, and number of trades. 1. Name Hire all supervisors up to and including non- working forepersons 2. Name Hire 2-4 Employees based number of Employees and number of trades 3. Repeating hiring process for all other Employees:

a. Dispatch b. Name Request c. Name Hire

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Example: CBA 8.6 .601 (A (A) 10 employees, , single trade

Name hire all supervisors up to and including non-working forepersons 10 employees left to hire:

Name hire any four (4) employees (Employees 1 through 4) 6 remaining employees following repeating process:

Dispatch Name Request Name Hire Employee 1 Employee 2 Employee 3 Employee 4 Employee 5 Employee 6 Employee 7 Employee 8 Employee 9 Employee 10

Total workforce composition:

• 6 Name Hires
• 2 Name Requests
• 2 Dispatch

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Example: CBA 8.6 .601 (A (A) 21 employees, , single trade

Name hire all supervisors up to and including non-working forepersons 21 employees left to hire:

Name hire any four (4) employees (Employees 1 through 4) 17 remaining employees following repeating process:

Total workforce composition:

• 9 Name Hires by

contractor

• 6 Name Requests by

contractor

• 6 Dispatch

Dispatch Name Request Name Hire

Employee 1 Employee 2 Employee 3 Employee 4 Employee 5 Employee 6 Employee 7 Employee 8 Employee 9 Employee 10 Employee 11 Employee 12 Employee 13 Employee 14 Employee 15 Employee 16 Employee 17 Employee 18 Employee 19 Employee 20 Employee 21

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Dispatch Name Request Name Hire

Employee 1 Employee 2 Employee 3 Employee 4 Employee 5 Employee 6 Employee 7 Employee 8 Employee 9 Employee 10 Employee 11 Employee 12 Employee 13 Employee 14 Employee 15 Employee 16 Employee 17 Employee 18 Employee 19 Employee 20 Employee 21

Example: CBA 8.6 .602 (A (A) 21 employees, , multiple trades

Name hire all supervisors up to and including non-working forepersons 21 employees left to hire:

Name hire any three (3) employees (Employees 1 through 3) 17 remaining employees following repeating process:

Dispatch Name Request Name Hire

Employee 1 Employee 2 Employee 3 Employee 4 Employee 5 Employee 6 Employee 7 Employee 8 Employee 9 Employee 10 Employee 11 Employee 12 Employee 13 Employee 14 Employee 15 Employee 16 Employee 17 Employee 18 Employee 19 Employee 20 Employee 21

31 Total workforce composition:

• 9 Name Hires by

contractor

• 6 Name Requests by

contractor

• 6 Dispatch

Rehire privileges

• Employees laid off within the last year receive hiring priority
• Rehires do not take place of a contractor’s Name Hires
• Once the contractor has rehired last year’s crew, BCIB rehires

employees and applies priority hiring

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Composite crews

• The foreperson of the composite crew will be assigned by the

Contractor.

• The contractor can propose other composite crew/work team

arrangements.

• Short term work includes:
• Work in another jurisdiction for 2 hours or less per day and;
• Two days or less when layoff of one trade and hiring of another is

impractical and/or unreasonable.

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Grievances

Grievance Process

Stages Action Participants Timeline

Stage 1

• Employee tries to settle grievance by discussion

with their Foreperson Employee / Steward and Foreperson / Superintendent Up to 5 business days Stage 2

• Written grievance issued
• BCIB convenes meeting with AIRCC and Contractor

BCIB / Contractor and Council / Steward / Appropriate Affiliate Up to 10 business days Stage 3

• Written notice of desire to submit an unsettled

grievance to arbitration issues

• Mutually agreeable arbitrator, or arbitration

board, selected within 10 days

• The decision of the arbitrator is final and binding

Arbitration Selected within 10 business days 34

Payroll and fi financial

BCIB manages all payroll Contractor responsible for preparing and approving electronic timesheets, and uploading to BCIB Pay period is every 2 weeks Wages are listed in CBA Interior Roadbuilding Schedule BCIB issues a payroll invoice to contractors and subcontractors Payment is due within 5 business days of invoice

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Employee invoice breakdown

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CBA employee costs

Cost Description Employee earnings Wages as per the CBA (regular earnings & overtime) Other earnings Travel expenses, Living Out Allowances and premiums Vacation pay 8% or 10% of earnings, as per the CBA Benefits Pension, Health & Welfare, other Employer taxes CPP, EI, EHT (Employer Heath Tax: 1.95%) CBA funds Per section 13.200 of the CBA

Key takeaways

• BCIB is committed to grow and diversify the workforce
• Monthly requirement for a 3 month rolling forecast
• Safety is everybody’s priority and responsibility
• Read and know Article 8.600 – Hiring Process
• Read and know Article 8.400 and 9.505 – Permitting
• Read and know Article 2.309 – Definition of Employee
• Include Article 13.200 – Funds when calculating wages

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We look forward to working with you

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Next Steps

• Contractors to submit questions
• MOTI may elect to provide responses via Addendum
• 2nd Bidder meeting scheduled for July 9th (Teams format)

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Questions?

Questions are to be submitted no less than 7 days before the Closing Date to Dan Bella at: Fax: (604) 420-4743 E-mail: salmonarmwest@gov.bc.ca

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