Monitoring & reporting Scan management Print management YSOFT SAFEQ 5 Private Cloud Security & access management
Key benefits
Economical Secure Green Efficient
Economical With YSoft SafeQ you save an average of 30% on print costs
Enforce Optimize the Eliminate print environment unnecessary prints economical printing � No tons of paper Rule-based Comprehensive lying around the printing lets you reports help you printers thanks to control whether optimize usage easy selection of prints are made and reduce costs which documents in color or B/W, across your should be printed simplex or duplex. organization.
Secure A high degree of document security is an essential part of the YSoft SafeQ solution
Protect Control Monitor document security access rights every print, copy, and scan You can define No prints, copies, print/copy/scan Every operation or scans can be rights for users, is monitored and made without user departments, or stored for later authentication. roles based on reports and individual job analysis. duties.
Efficient YSoft SafeQ increases employee productivity and the efficiency of corporate processes
Print Roaming Mobile print Scan management Users can pick up Users can send the Scan to email with their prints at any common file a single click. And printer in your formats (DOCX, you can create organization – with XLSX, PDF, JPEG, scan workflows no geographical etc.) to print from that make limitation. their smartphone everyday scanning or other mobile tasks simple (for device and pick up example, invoice the print later at processing). any printer in your organization.
Green YSoft SafeQ helps reduce the use of natural resources and protect the environment
Statistics Reduce the use Track of paper and energy eco-savings Statistics of YSoft SafeQ helps Green reports savings during the you reduce the use show the savings year for better of paper, toner, to the natural taxes and energy. environment your company has achieved in terms of trees, electricity, and more.
Basic architecture
An essential concept of the software is that it is virtual. The software is not part of the individual printers – it is a server-based application. Central server � Extends the standard functions of each printer � Analyzes every print, copy, and scan and applies configured rules � Stores all print, copy, and scan operations
YSoft SafeQ features Security and access management
Security Access management � Protect documents from � Assign print, copy, and unauthorized access. scan rights to each user according to his/her � Authorize users at needs. printers via card, PIN, � Allow color printing only for username/password or the employees who need it. combinations of those methods. � Provide web interface access rights according to � Monitor the who, what, the user’s job and when of every print, responsibilities. copy, and scan. � Full access rights for administrator.
YSoft SafeQ terminals enable user identification and easy access to users’ print jobs – and a high level of document security Users can authenticate via PIN, ID card, username/password, or combinations of those methods. Users can easily complete the assignment of a new card by entering a card activation code or username/password at the printer.
YSoft SafeQ features Print management
Print queues Job management � Increase the security of � Store frequently used sensitive documents. documents as Favorite jobs for one-click printing. � Enable members of departments or work � Select jobs to reprint groups to share print jobs directly at the MFP panel. by using shared queues. � Easily delete unneeded � Release print jobs at any documents from print printer, anywhere in the queues. company.
Rule-based printing Mobile print � Force large documents to � Send a print job from your be printed only on mobile device via the economical printers. YSoft SafeQ web interface or email. � Force emails to be printed � Multiple formats are only in black-and-white. supported. � Improve the security of confidential documents with automatic watermarks of the user ʼ s name.
YSoft SafeQ manages all print jobs via its own print queues, with several types of queues that support specific functions � Direct print queue � Secure print queue (Print Roaming) � Shared print queue Assistant
YSoft SafeQ Print Roaming makes it possible for users to print their documents at any printer in the network – after they authenticate
Users can manage their print jobs directly at a YSoft SafeQ terminal Delete, print, reprint, favorite, Document info scan, billing codes and preview
Rule-based printing enables you to define a set of rules that manage jobs based on conditions and actions – and notify the user
With Mobile Print Server, jobs can be sent to YSoft SafeQ via smartphone or uploaded via the web interface – YSoft SafeQ then automatically converts the jobs into printable formats � Print submission via email � Print submission via web � Supports multiple formats: .doc, .docx, .xls, .xlsx, .ppt, .pptx, .odp, .ods, .odt, .ht ml, .htm, .mhtml, .jpg, .jpeg, .png, .txt, .pdf � No additional software for printable format conversion needed.
YSoft SafeQ features Monitoring and reporting
Monitoring Reporting � Monitors all print, copy, and scan � Comprehensive reports include operations on all MFPs and small information about all operations network printers. performed across the entire print environment. � Detailed, accurate accounting according to the specific type of MFP/ � Standard, Customized, or Green printer. reports provide exactly the information needed. Multilevel billing codes � Automatic reports can be generated � Billing codes enable accounting and at defined intervals and exported reporting of costs by project to .xml, .xls, .pdf. � Support for multiple project levels � Billing codes can be assigned to user or cost center
The YSoft SafeQ web-based dashboard shows crucial system management and monitoring information � Configuration via widgets � Compact mode � Choice of layouts
Monitor Monitor Monitor access operations system � Monitor users’ � Monitor the entire � Track the who/when/ authentication to system – printers, what for every print, printers or the YSoft terminals, and including job preview SafeQ web interface. services. and document backup.
YSoft SafeQ offers predefined reports that provide information per user, printer, cost center, or billing code
YSoft SafeQ lets you use filter settings to create customized reports
Management reports deliver a complete overview with one click and are specifically tailored to the needs of senior executives
Green reports provide information about how your use of YSoft SafeQ makes a positive effect on the environment � Savings in terms of CO2, water, trees, and electricity
YSoft SafeQ features Scan Management
The YSoft SafeQ solution – software + terminals – enables secure and easy scanning, along with detailed information for reports Scan to email Scan to folder Scan to script � Scan and send � Scan to the � Create scanning to the user’s user’s home workflows that email with folder or other include one click predefined folder operations to be automatically performed by external apps
With YSoft SafeQ Embedded Terminal, scans can include metadata � For example, all scanned invoices can include a VAT number and a total amount, and this information can be further processed for other purposes.
YSoft SafeQ features Private Cloud
Distributed Load balancing Central reporting technology and failover � Automatic collection of information across � Central management � Efficient and reliable print all your organization ʼ s of the entire print services with automatic branches and offices environment workload distribution and � Only the minimum server clustering � Automatic distribution required information is � Enables YSoft SafeQ to of configuration transferred between manage millions of pages settings and updates headquarters and per month. During printing, to all locations branches to optimize YSoft SafeQ automatically data transfer bandwidth/ determines which server speeds. should accept the job to optimally share the workload.
YSoft SafeQ features Payment System
YSoft Payment System + YSoft SafeQ is the complete pay-for-print solution for educational institutions, public libraries, or any organization that charges for print, copy, and scan services. YSoft Payment System � Standalone application that enables users to recharge their accounts � Easy to install � Easy to integrate with YSoft SafeQ, third-party payment gateways (such as PayPal), or existing credit systems
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