Xposing the Archives: Collection-level MARC records for archival - - PDF document

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Xposing the Archives: Collection-level MARC records for archival - - PDF document

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Xavier University Exhibit Library University Reports, Surveys, and Other Materials 2018-05-15 Xposing the Archives: Collection-level MARC records for archival collections Anne Ryckbost Daphne Miller Follow this and additional works at:

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Xavier University

Exhibit

Library University Reports, Surveys, and Other Materials 2018-05-15

Xposing the Archives: Collection-level MARC records for archival collections

Anne Ryckbost Daphne Miller

Follow this and additional works at: htups://www.exhibit.xavier.edu/univ_reports_library

Tiis Presentation is brought to you for free and open access by the University Reports, Surveys, and Other Materials at Exhibit. It has been accepted for inclusion in Library by an authorized administrator of Exhibit. For more information, please contact exhibit@xavier.edu.

Recommended Citation

Ryckbost, Anne and Miller, Daphne, "Xposing the Archives: Collection-level MARC records for archival collections" (2018). Library. 14. htups://www.exhibit.xavier.edu/univ_reports_library/14

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posing the Archives

OVGTSL 2018 Daphne Miller, Head, Collection Management, Xavier University Anne Ryckbost, University Archives Librarian, Xavier University

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Background

  • Archives resource description before 2013
  • 2013 processing project
  • Archival vs. library description
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Finding Aids at Xavier

EAD Finding Aids with OhioLINK Finding Aid Creation Tool

  • December 2004 – EAD Task Force formed
  • April 2008

– EAD FACTORy rolled out

  • February 2012

– First Xavier EAD finding aid created using OhioLINK Finding Aid Creation Tool

Collection-level MARC records in public catalog

  • November 2012 – First EAD to MARC conversion
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OhioLINK EAD Finding Aid Creation Tool

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PHOTOS

OhioLINK EAD Finding Aid Repository

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Cataloging Workflow

  • EAD to MARC
  • Imports binary MARC record to OCLC
  • Reviews and edits data
  • Created a macro to enter 949, 856, 555 fields information
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Cataloging Workflow - continued

  • Produces the original record in OCLC
  • Exports to ILS (XPLORE)
  • Creates & barcodes box labels

Barcode placed here

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Public Catalog (XPLORE)

  • Searching
  • Searching & limit to Archives location
  • local call number (XUA- )

Archives at Xavier University LibGuide searching

  • Display
  • Archives icon
  • Link to EAD finding aid hosted in OhioLINK Finding Aid Repository

consortium

  • Link to request an appointment for use
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Public Catalog (XPLORE)

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Discovery System (Search@XU)

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Challenges

  • Staffing and training
  • ILS (XPLORE) system configurations
  • Load table fixes
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Challenges

  • ILS (XPLORE) display configurations
  • Browse display
  • Adding appointment form link in catalog
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Challenges

  • ILS (XPLORE) display configurations
  • Adding headers for XPLORE display for notes
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Challenges

  • Discovery layer – pulls in metadata from multiple databases
  • XPLORE/OhioLINK catalogs
  • OhioLINK Finding Aid Repository
  • WorldCat/ArchiveGrid
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Looking ahead

  • Strategic initiative for WebPac refresh
  • Reprocessing of archival collections
  • OhioLINK EAD Creation Tool no longer supported

– ArchivesSpace

  • Born-digital archival records
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QUESTIONS?