Workshop GG Energy Savings Champions Best Practices & Case - - PDF document

Workshop GG

Energy Savings Champions – Best Practices & Case Studies in Energy Reduction & Energy Efficiency in Ohio Schools Districts

Wednesday, February 19, 2020 1:45 p.m. to 3:00p.m. .

Biographical Information

Michelle Cross, Principal Engineer of EE/PDR AEP Ohio, 301 Cleveland Ave SW, Canton, OH 44702 330-438-7028 mcross@aep.com Michelle Cross is a Professional Engineer with 20 years of experience in manufacturing and the electric utility industry. She began her career as a Process Manager with Anheuser Busch. In 2008, she joined American Electric Power to manage environmental capital projects for generation facilities. In 2010, she joined the energy efficiency department for AEP Ohio and manages the Combined Heat and Power Program, Continuous Energy Improvement Program and the Data Center Program for business customers. Michelle has a Bachelor of Science degree in Chemical Engineering from The Ohio State University, is a licensed Professional Engineer in the state of Ohio, a Project Management Professional and a Certified Energy Manager.

Reynoldsburg City Schools

Chris Reed, Director of Operations and Services Reynoldsburg City Schools, 7244 E. Main St., Reynoldsburg, OH 43068 (614) 501-1025 Administrative Assistant: Vicki DeWees (614) 501-1026 vdewees@reyn.org Chris joined Reynoldsburg City Schools in 2017 and oversees multiple departments; Food Service, Technology, Safety & Security, Facilities & Maintenance, Transportation, and all support

• staff. He manages 20 million dollars a year with the goal of saving operational dollars to be moved

to the instructional side of the District. Adam Von Lehdmden, Senior Controls Engineer, Dynamix Energy Services Adam has been with Dynamix since 2017. He has extensive experience in design, implementation, and support of HVAC controls systems. Adam also serves as DES’s solar energy and battery storage project developer for prospective clients Sean Weber, CEM, President, Dynamix Energy Services Since joining Dynamix in 2012, Sean has been involved with HVAC mechanical design, energy modeling, and performing energy audits. He also has extensive experience with designing, installing, programming, and monitoring building automation systems. He has managed projects totaling over 35 million dollars in installation cost with total utility savings of over 3 million dollars

• ver the last 5 years.

Fostoria City Schools

Andrew Sprang, Superintendent, Fostoria City Schools 1001 Park Ave., Fostoria, OH 44830 419-436-4100 asprang@fostoriaschools.org Andrew is in his 18th year in education, all at Fostoria City Schools. He has held various positions in the district and has served as superintendent for the past seven years. He has a bachelor’s degree in Integrated Social Studies and a master’s in Education Administration both from the University of Findlay and is currently enrolled in the school’s doctoral program. In 2017 Findlay named Andrew its Distinguished Alumni Award recipient. He is the current vice president of United Way of Fostoria and is a board member of the Fostoria Economic Development Corporation and Fostoria Chamber of Commerce. He also serves on the College of Education Dean’s Advisory Board at the University of Findlay. Matt Hibner, AIA, LEED AP, Architect, Garmann/Miller Architects-Engineers Matt is a licensed architect with 13 years of experience in the industry. He oversees Garmann/Miller’s architectural team and is a principal on the firm’s board of directors. Matt earned his bachelor’s degree from Ball State University and completed his master’s studies at Miami

• University. He is registered in the states of Ohio and Indiana and with the National Council of

Architectural Registration Boards. Matt implements efficient, sustainable features in his craft and has earned Leadership in Energy & Environmental Design Advanced Professional (LEED AP)

• credentials. He has served as lead architect on various educational projects, which includes

Fostoria City Schools’ new 7-12 building and PK-6 building renovation/addition. John Ridder, RCDD, Technology Director, Garmann/Miller Architects-Engineers John is Garmann/Miller’s lead technology designer who oversees the firm’s tech team. He is a BISCI RCDD (Registered Communication Distribution Designer) credentialed designer and has led numerous impactful technology projects over his 41-year career in the industry. His significant work on Fostoria City Schools’ Gigabit Passive Optical Network (GPON) earned the district and GMAE the 2019 Most Innovative Project Award by AEP Ohio. John maintains his membership in Building Industry Consulting Service International and has provided design on various municipal, industrial and educational projects. A few of his recent projects include the classroom addition and renovation at Armstrong Air & Space Museum, renovation/restoration at Auglaize and Fulton county courthouses, and dozens of K-12 buildings for school districts throughout Ohio. Greg Wendel, Technology Designer, Garmann/Miller Architects-Engineers Greg is a technology designer at Garmann/Miller who played a key role in implementing Fostoria City Schools’ modern systems. He has been a Building Industry Consulting Service International (BICSI) member since 2010 and has held his BICSI Technician credentials for 10 years. Greg attended DeVry University and has 17 years of experience in the field of technology integration. As one of GMAE’s most experienced designers, Greg has worked on various community and educational projects, which include Apollo Career Center, Liberty Center Local Schools, Ayersville Local Schools and Fulton County Courthouse.

G AME ON F

OR GPON

E ne rg y Ma na g e me nt Co nfe re nc e Co lumb us, Ohio F e b rua ry 19, 2020

T

• da y’s T
• pic s
• Wha t is GPON?
• F
• sto ria inve stme nt in GPON
• Ca se study: Why c o nside r a n

e nte rprise PON ne two rk?

• E

ne rg y e ffic ie nc y g a ins

• Susta ina b ility a nd lo ng e vity

T

• da y’s T
• pic s
• Wha t is GPON?
• F
• sto ria inve stme nt in GPON
• Ca se study: Why c o nside r a n

e nte rprise PON ne two rk?

• E

ne rg y e ffic ie nc y g a ins

• Susta ina b ility a nd lo ng e vity

JOHN RIDDE R, RCDD

T e c hno lo g y Dire c to r Ga rma nn/ Mille r

ANDRE W SPRANG

Supe rinte nde nt F

• sto ria City Sc ho o ls

GRE G WE NDE L

T e c hno lo g y De sig ne r Ga rma nn/ Mille r

MAT T HIBNE R, AIA

Arc hite c t Ga rma nn/ Mille r

T ODAY’S PRE SE NT E RS

GPON is short for Gig a bit Pa ssive Optic a l Ne tworks

GPON is a po int-to -multi po int ne two rk a c c e ss pla tfo rm. I ts ma in c ha ra c te ristic is the use o f pa ssive splitte rs in the fib e r distrib utio n ne two rk, e na b ling o ne sing le fe e ding fib e r fro m the o wne r’ s c a mpus ne two rk o pe ra tio ns c e nte r to se rve multiple ro o ms/ a re a s within a b uilding o r multiple b uilding s o n a c a mpus.

WHAT IS GPON?

Are PONs wide ly use d?

Virtua lly e ve ry te le pho ne a nd c a b le c o mpa ny in the Unite d Sta te s ha s de plo ye d so me kind o f PON te c hno lo g y suc h a s F ro ntie r, Spe c trum, AT &T , e tc . PONs a re a c c e pte d b y Building I ndustry Co nsulting Se rvic e I nte rna tio na l (BI CSI ), the g lo b a l sta nda rds se tting b o dy fo r the info rma tio n a nd c o mmunic a tio ns te c hno lo g y c o mmunity.

WHAT IS GPON?

Ga rma nn/ Mille r PON proje c ts

• F
• sto ria City Sc ho o ls b e c a me the first Ohio

sc ho o l distric t to a do pt PON te c hno lo g y.

• So uthwe st L

ic king L

• c a l Sc ho o ls ha s c o mmitte d

to six PON-b a se d b uilding ne two rks in b o th ne w a nd re no va te d b uilding s.

• E

lida City Sc ho o ls ha s c o mmitte d to a ne w e le me nta ry sc ho o l b uilding with a PON ne two rk.

WHO HAS PON?

WHO E L SE HAS PON?

F

• sto ria

F

• sto ria

Co lumb us Co lumb us

F

• sto ria

Co lumb us

ABOUT T HE RE DME N

• 1,850 stude nts
• No rthe rn Buc ke ye Co nfe re nc e
• 70% e c o no mic a lly

disa dva nta g e d

• 18% spe c ia l e duc a tio n

Quic k F a c ts

• I

n the se c o nd ye a r o f a 1:1 initia tive in g ra de s 5-12

• Utilize mo b ile c a rts fo r

yo ung e r g ra de s

• Suc c e ss o f the b o nd issue

 Co mmunity o utre a c h wa s ke y  No c ha ng e to the ta xe s; the

ta xpa ye rs we re pa ying o ff a n e xisting fa c ility a t the time whe n this b o nd we nt o n

F OST ORIA CIT Y SCHOOL S

Ne w 7- 12 Building

T he ne w 123,400 sf, two -sto ry b uilding is b e ing b uilt ne xt to the e xisting hig h sc ho o l. Cla ssro o ms a re c luste re d a ro und fo ur e xte nde d le a rning a re a s tha t a llo w fle xib ility in the le a rning e nviro nme nts thro ug h the imple me nta tio n o f se ve ra l

• pe ra b le wa ll pa rtitio ns. T

his is the first L E E D fo r Sc ho o ls Ve rsio n 4 pro je c t in the sta te .

F OST ORIA CIT Y SCHOOL S

E xisting PK- 6 Building

T he e xisting 105,000 sf b uilding wa s re no va te d, a nd 15,000 sf o f a dditio na l a c a de mic spa c e wa s a dde d to the sc ho o l tha t se rve s a ppro xima te ly 950 stude nts. As pa rt o f the ma ste r pla n, it wa s de te rmine d tha t thre e e xisting e le me nta ry b uilding s wo uld b e c o nso lida te d into the e xisting inte rme dia te sc ho o l b uilding . T e c hno lo g y, e le c tric a l, plumb ing a nd HVAC a ll we re pa rt o f the b uilding re no va tio n upg ra de s.

F OST ORIA CIT Y SCHOOL S

E xisting Hig h Sc hool Building

T he e xisting hig h sc ho o l b uilding , whic h will inc lude a ne w a dministra tive a nd Bo a rd o f E duc a tio n o ffic e suite in a dditio n to a c c o mmo da ting the va rsity g ymna sium a nd pe rfo rming a rts c e nte r, is to b e re no va te d a nd b ro ug ht into GPON ne two rk a s b udg e t pe rmits.

F OST ORIA CIT Y SCHOOL S

Our inve stme nt in GPON

• Ne e d to suppo rt de vic e s tha t we

c urre ntly ha ve a nd b e re a dy to e xpa nd a s te c hno lo g y c ha ng e s

• Pro vide te c hno lo g y tha t o the r

distric ts do no t ha ve ; se nse o f pride , po sitive a tte ntio n to distric t

• Sa ve o n pro je c t sq ua re fo o ta g e :

la rg e r c la ssro o ms a nd e xte nde d le a rning a re a s

F OST ORIA CIT Y SCHOOL S

PK- 6 Building Proble m

• PK
• 6 b uilding ha d no e xisting

de dic a te d te c hno lo g y spa c e s, e xisting pa thwa ys we re ina de q ua te fo r tra ditio na l E the rne t syste ms.

• Cha lle ng e : Re tro fit PK
• 6 b uilding

with Ohio S

c ho o l De sign Manual

c o nfo rming te c hno lo g y e le me nts tha t a re fully inte g ra te d with c o re syste ms in ne w 7-12 b uilding .

F OST ORIA CIT Y SCHOOL S

PK- 6 Building Solution

• Pro vide a GPON ne two rk in c e iling -

mo unte d te le c o mmunic a tio ns e nc lo sure s po we re d b y a c e ntra lize d DC po we r pla nt.

• Ne two rk is fe d b y a n 11 Ra c k Unit o ptic a l

line te rmina l (OL T ) in the ne w 7-12 b uilding sinc e a GPON ha s a 10-mile re a c h.

• No te le c o mmunic a tio n ro o ms in PK
• 6.

F OST ORIA CIT Y SCHOOL S

7- 12 Building Solution

• Pro vide a GPON ne two rk in c e iling -

mo unte d te le c o mmunic a tio ns e nc lo sure s a nd wa ll-mo unt o ptic a l ne two rk te rmina ls po we re d b y a c e ntra lize d DC po we r pla nt.

• GPON ne two rk is fe d b y sa me 11 RU o ptic a l

line te rmina l se rving the PK

• 6 b uilding .
• T

he re is o ne ma in e q uipme nt ro o m in 7-12.

F OST ORIA CIT Y SCHOOL S

E xisting Hig h Sc hool Building

• T

he e xisting hig h sc ho o l b uilding , whic h will inc lude a ne w a dministra tive a nd Bo a rd o f E duc a tio n o ffic e suite , is to b e re no va te d a nd b ro ug ht into GPON ne two rk a s b udg e t pe rmits.

• T

he e xisting tra ditio na l ne two rk will b e c o nne c te d to the GPON ne two rk c o re switc h in the ne w 7-12 b uilding via sing le mo de fib e r in the inte rve ning pe rio d.

F OST ORIA CIT Y SCHOOL S

Re sults

A sing le GPON ne two rk se rve s e ntire c a mpus:

• Cha ssis-b a se d ne two rk c o re switc h

with WAN/ I nte rne t c o nne c tio ns

• Cisc o c a ll ma na g e r te le pho ne pla tfo rm
• Ce ntra lize d NT

P se rve r-c lo c k syste m

• 802.11a c wire le ss ne two rk
• I

nte ra c tive fla t pa ne l A/ V syste m

• I

P CCT V pla tfo rm

• I

P intrusio n de te c tio n a nd a c c e ss c o ntro l syste ms

F OST ORIA CIT Y SCHOOL S

2 AWG c o ppe r c o nduc to r 48VDC Sing le mo de fib e r PON po rt 32 po rt Po we r Distrib utio n Unit (PDU) 48VDC 32 po rt o ptic a l splitte r inside te le c o mmunic a tio ns e nc lo sure (s) 18/ 2 AWG c o ppe r c o nduc to r 48VDC Sing le mo de fib e r PON splitte r po rt

• utput

Optic a l line te rmina l in ma in e q uipme nt ro o m 48 VDC re c tifie r po we r pla nt Optic a l ne two rk te rmina ls

CASE ST UDY:

NE T WORK E L E ME NT S

• Assumptio ns: 40-50% o f ne two rk dro ps e mplo y

Po we r o ve r E the rne t (Po E ) in K

• 12 ne two rks.
• T

ra ditio na l ne two rks re q uire sig nific a nt po we r c o nve rsio ns a nd c o nditio ning to o pe ra te re lia b ly.

• Po E
• ve r c a te g o ry c a b ling (Ca te g o ry 6); de live rs

po we r a t 48 vo lts DC to I P CCT V c a me ra s, I P pho ne s, Wi-F i a c c e ss po ints, se c urity hub s, e tc ., a nd e xpe rie nc e la rg e vo lta g e dro ps due to the sma ll c o nduc to r wire g a ug e (23 AWG pa ir[s]).

• As muc h a s 15% o f the Po E

e ne rg y is wa ste d in una vo ida b le vo lta g e dro ps.

CASE ST UDY

E NE RGY E F F I CI E NCY ANAL YSI S

UPS

Double Conversion UPS 480V 3 phase

480V‐208V Transformer 208V‐120V Transformer

PoE Ethernet Switch 120V AC‐48VDC Power Supply

Copper Horizontal Cabling to IP Endpoints

Building e ntra nc e po we r 3-4% c o nve rsio n lo ss 8-10% c o nve rsio n lo ss 3-4% c o nve rsio n lo ss 3%-4% c o nve rsio n lo ss 3% vo lta g e dro p lo ss (Po E 16W, no mina l 150 ft Ca t 6 dro p)

T YPICAL T E L E COM CL OSE T POWE RING

T he typic a l ne two rk po we ring sc he me e xpe rie nc e s a b e st c a se 20% to ta l lo ss o n e ve ry wa tt o f po we r de live re d to the c lo se t b y the ma in se rvic e pa ne l.

20% ... 24 X 7!

T YPICAL T E L E COM CL OSE T POWE RING

480V 3 phase

Copper Horizontal Cabling to IP Endpoints

Building e ntra nc e po we r 3%-4% c o nve rsio n lo ss 1% pe r c o mmunic a tio ns c ha nne l lo ss 1% c o nve rsio n lo ss 1.5% pe r c o mmunic a tio ns c ha nne l lo ss 1% vo lta g e dro p lo ss (Po E 16W, no mina l 60ft Ca t 6 dro p)

48VDC Rectifier Battery Strings Power Distribution Unit Provides up 32‐ 100W outputs

Category 6 Drops

0% c o nve rsio n lo ss

Optical Network Terminal (ONT)

INHE RE NT PON DC POWE R E F F ICIE NCIE S

T he typic a l c e ntra lize d DC po we ring sc he me e xpe rie nc e s a s lo w a s 7% to ta l lo ss

• n e ve ry wa tt o f po we r de live re d to the

c lo se t b y the ma in se rvic e pa ne l.

A 13% e ffic ie nc y g a in 24 x 7!

T YPICAL T E L E COM CL OSE T POWE RING

• An e ntire c a mpus (up to a 10-mile ra dius) c a n b e

se rve d b y a sing le PON syste m

• A typic a l 100,000 SF

b uilding ha s a ma in e q uipme nt ro o m a nd 2-3 te c hno lo g y ro o ms e a c h with:

• Mini-split AC unit
• E

me rg e nc y po we r/ b a tte ry b a c kup

• 80-100 sq ua re fe e t o f flo o r spa c e
• Se c urity
• Ca b ling pa thwa ys fo r te rmina tio n o f

b a c kb o ne , ho rizo nta l c a b ling

ADDIT IONAL E F F ICIE NCIE S

With a PON, 100% o f the se T Rs c a n b e e limina te d yie lding e ne rg y sa ving s with the lo ss o f AC units a nd do wnsize d g e ne ra to r re q uire me nts while re duc ing b uilding c a pita l c o sts a nd o pe ning up a dditio na l b uilding pro g ra m spa c e . T he se sa ving s a re

• ve r the b uilding ’ s life time , no t

simply a o ne -time sa ving s.

ADDIT IONAL E F F ICIE NCIE S

Dasan‐Zhone

SUST AINABIL IT Y & L ONGE VIT Y

PONs a re mo re sc a la b le b o th in dista nc e a nd c a pa c ity into the future . 3 – 30” hig h e q uipme nt she lve s pro vide the GPON to this e ntire fa c ility.

Me r c e de s Be nz Sta dium – Atla nta

Dasan‐Zhone

SUST AINABIL IT Y & L ONGE VIT Y

Unlike tra ditio na l ne two rks whe re fo rklift upg ra de s e ve ry 10 ye a rs a re the rule , PON sta nda rds a llo w fo r inc re me nta l upg ra de s o nly whe re a dditio na l c a pa b ility is ne e de d . Ca b ling infra struc ture suppo rts e ve ry PON sta nda rd in sing le fib e r stra nd c o nc urre ntly. K e e p the

• rig ina l c a b ling a nd o nly upg ra de e le c tro nic s whe re re q uire d.

Da te Sta nda rd Ra tifie d

SUST AINABIL IT Y & L ONGE VIT Y

PON e q uipme nt is c a rrie r-g ra de , whic h ha s fa r g re a te r re lia b ility vs. tra ditio na l c o ppe r L ANs

SUST AINABIL IT Y & L ONGE VIT Y

No sing le ne two rk to po lo g y is the pe rfe c t a nswe r, but …

A PON infra struc ture (fib e r, o ptic a l splitte rs, DC po we r pla nt, c o mmo n PON ne two rk e le c tro nic s) will la st a t le a st twic e the se rvic e life o f tra ditio na l switc he d E the rne t ne two rk c o mpo ne nts. With re spe c t to c urre ntly de fine d inte rna tio na l sta nda rds, PON ne two rks a re upg ra de a b le to fo ur time s the c a pa c ity o f a tra ditio na l, OSDM-a ppro ve d ne two rk o ve r the se rvic e life o f the infra struc ture .

SUST AINABIL IT Y & L ONGE VIT Y

1. E ne rg y e ffic ie nc y 2. E ffe c tive use of spa c e 3. Minima l dista nc e limita tions 4. L

• ng - te r

m fle xibility 5. L

• ng e vity

T OP 5 T AKE AWAYS

WHY PON T E CHNOL OGY

Fostoria City Schools and GMAE were the recipients of the Most Innovative Project award during AEP Ohio’s Energy Efficiency Awards Jan. 30, 2019 in Lima. The project earned the regional distinction for the GPON design for the district’s new and renovated buildings.

And the winne r is …

DISCUSSION

T HANK YOU

WHAT QUE ST IONS DO YOU HAVE ?

Reynoldsburg City Schools

Attack Failing School Facilities… AND WIN MEC Conference – Feb. 19, 2020

District Location and Size

14 Buildings ‐1.4 Million Square Feet – 25 Square Miles

District Demographics

Empowering leaders who impact the NOW and innovate the FUTURE

Student Demographics

Empowering leaders who impact the NOW and innovate the FUTURE

Project Champions:

Debbie Dunlap – Board Member

Melvin Brown ‐ Superintendent

Chris Reed ‐ Director of Operations Tammy Miller ‐ Treasurer

Board’s Perspective

Advocating for answers –

• Resident of Reynoldsburg since 1996
• Children in the District since 2003
• Education writer for 15 years
• Web writer for IFMA for 12 years
• Elected to the BOE in 2016
• Member of the Buildings and Grounds

Committee since 2017 Empowering leaders who impact the NOW and innovate the FUTURE Debbie Dunlap

Board’s Perspective

Band Aids vs long–term solutions –

• HVAC issues began to become very apparent in 2016
• Systems were beginning to fail
• Numerous complaints to BOE from teachers and

parents

• Snow cones were not the

answer…

Empowering leaders who impact the NOW and innovate the FUTURE

Prior knowledge of district…

Empowering leaders who impact the NOW and innovate the FUTURE

• Knowledge of RCSD before job was started
• Worked with Tony Van Gundy, META Energy Auditor
• Visited buildings, saw issues with my own eyes
• Asked to see the building automation system; very little

information available with little control

• We were blind to our HVAC system, couldn’t see anything
• nline/only at the device
• Called Scott McKenzie
• Dynamix did a full district evaluation

Board’s Perspective

Brought experts on board to deliver the Full Picture –

• By August of 2017, the B&G Committee

was made aware of the totality of the situation

• Chris Reed brought in a panel from

Dynamix to give us a comprehensive

• verview of where we stood
• The need was dire!
• Dynamix provided considerable

evidence/data to the committee, along with photos, charts, recommendations Empowering leaders who impact the NOW and innovate the FUTURE

Board’s Perspective

Vetting the issue before taking to Full Board for support

• Monthly B&G Committee meetings with Chris Reed and Dynamix ‐‐ full team
• Knew we could not last another harsh winter without a disaster
• Energy costs were costly and unnecessary

Empowering leaders who impact the NOW and innovate the FUTURE

Go Time

Making the commitment

• B&G Committee agrees to both comprehensive HVAC replacement AND LED switch as well
• Time is of the essence
• Full board receives recommendation from B&G Committee and agrees to a long‐term fix

IMMEDIATELY

• Treasurer works with BOE to pay for the 15‐million‐dollar project
• Reynoldsburg enters into contract with Dynamix in Sept. of 2017
• BOE gives full financial support in October of 2017

Empowering leaders who impact the NOW and innovate the FUTURE

Treasurer’s Perspective

Empowering leaders who impact the NOW and innovate the FUTURE

Financing

• Unvoted GO Energy Notes
• Requires OFCC approval
• Is a longer and more difficult process
• Is generally the best interest rate, but the lengthier process could affect the rate

due to market timing

• Lease Purchase
• Relatively quick process (started in October 2017, closed January 2018)
• District required to pledge the buildings where improvements are located as

collateral 1) Bid Debt 2) Direct Bank Placement There are several financing options – the 2 most viable for us were:

Treasurer’s Perspective

Empowering leaders who impact the NOW and innovate the FUTURE

• Recommend using bond counsel and municipal advisor
• Bricker & Eckler ‐ bond counsel
• Bradley Payne Advisors LLC –financial/municipal advisor
• Utilized the lease‐purchase option with a direct bank placement
• Borrowed $13.5M for 15 years at a rate of 3.285%
• Used $2M of general fund monies
• Annual Payment of $1.2M
• Payment partially offset by energy and maintenance savings

Financing

No time to bid…

META Solutions Program – Self Funded Energy Projects

• Group of Treasurers & Business Managers
• Interviewed
• Evaluated
• Unanimous Decision

… but didn’t need to: =

Empowering leaders who impact the NOW and innovate the FUTURE

Got started with no time to waste…

Empowering leaders who impact the NOW and innovate the FUTURE

• They took over project
• Renovation
• Keeping the doors open

(maintaining)

• Have repaired or fixed
• ver 700 maintenance

requests to date through FMX

• I was the internal project

manager

Dynamix came in with plan:

Starting the Project

Empowering leaders who impact the NOW and innovate the FUTURE

Problem:

Reynoldsburg City Schools consists of 14 different Facilities totaling 1.4 Million Square Feet The HVAC systems were suffering from several years of deferred maintenance. The failure rate of the HVAC system components had reached an exponential rate, and the list of break‐fix repair items had become overwhelming for the

• district. Preventative Maintenance (PM) on functioning HVAC equipment had

gone to the back burner, leading to more equipment failures in the queue. The situation had resulted in an uncomfortable temperature environment for the students and the staff, high energy cost, and created a large unknown variable cost in the annual operational budget. The district was heading into the winter of 2017 and needed to come up with a solution before the situation severely interrupted the educational process.

Empowering leaders who impact the NOW and innovate the FUTURE

Dynamix Solution :

Dynamix proposed an Overall Plan with key objectives. The Plan was divided into two subcomponents with their

• wn key objectives.

OVERALL PLAN ‐ $15 Million – 18 Months

• A. Immediate – Tactical
• B. Long Term – Strategic

Starting the Project

Empowering leaders who impact the NOW and innovate the FUTURE

OVERALL PLAN OBJECTIVES

1. Stabilize and improve the temperature environment for all Students and Staff 2. Fix the variable operational cost resulting from the increasing break‐fix items 3. Eliminate the source of the increasing break‐fix items by implementing a PM plan 4. Provide a collaborative means for staff to report HVAC issues and track resolution. 5. Openly communicate to the district staff the progress of the Plan 6. Improve the student learning environment and safety by improving light levels 7. Provide a fixed capital cost to implement the plan 8. Guarantee the Energy Savings from implementing the Plan.

Project Plan

Empowering leaders who impact the NOW and innovate the FUTURE

TACTICAL PLAN OBJECTIVES

PHASE 1 – Oct thru Dec 2017 – 3 Months

a) Take over the district wide HVAC System Break‐Fix items and PM b) Prioritize and immediately repair all the critical break‐fix items in each facility c) Immediately implement the PM plan on all functioning equipment d) Roll out FMX as the means to communicate HVAC issues and after school activities

PHASE 2 – Jan 2018 thru March 2019 – 15 Months

a) Prioritize and implement the plan for equipment replacement in each facility. b) Coordinate the parallel plans of break‐fix repair and equipment replacement c) Install the IT platform to remotely monitor and control the HVAC system d) Replace the outside lighting that poses a safety risk to students and staff

Project Plan

Empowering leaders who impact the NOW and innovate the FUTURE

STRATIGIC PLAN OBJECTIVES

1. Provide the long‐term PM plan to protect the district capital investment 2. Provide the long‐term plan to sustain the accomplished Energy Savings 3. Provide a plan of support and training for the district facilities personal 4. Fully implement a web‐based control system to allow for predictive maintenance. 5. Provide a plan to fixed the operational cost for PM and break‐fix repair items 6. Provide the long‐term plan to collaborative communication with the staff 7. Provide a long‐term plan to monthly inform the district Board and Administration

Project Plan

Empowering leaders who impact the NOW and innovate the FUTURE

Winter is Coming

Empowering leaders who impact the NOW and innovate the FUTURE

Project Photos

Project Communication

Communication is the KEY!

• Continued monthly B&G Committee

meetings to address project

• Updates at BOE meetings as well
• Community very receptive;

transparency and quick response to need helped buy‐in

• Continued complaints from teachers

and parents BUT responsive to long term fix

• BOE continues to be the eyes and ears
• f project

Empowering leaders who impact the NOW and innovate the FUTURE

Positive changes have occurred…

Empowering leaders who impact the NOW and innovate the FUTURE

Current state of the district:

• See everything online down to the specific room and can make changes
• Constant progress
• Lower energy bills
• Automatic integration with district scheduling tool
• Automatic capacity management
• Integrate into curriculum

Next 3 slides shows what I can now see and fine‐tune:

Positive changes have occurred…

Positive changes have occurred…

Empowering leaders who impact the NOW and innovate the FUTURE

Room layout and temperature in real‐time:

Positive changes have occurred…

Empowering leaders who impact the NOW and innovate the FUTURE

Can view and control down to a granular level:

Positive changes have occurred…

Positive changes have occurred…

Positive changes have occurred…

Integrated Scheduling of HVAC

Integrated Scheduling of HVAC

Integrated Scheduling of HVAC

Energy Monitoring in Real Time

Automated Capacity Management

LED Lighting Throughout District

Empowering leaders who impact the NOW and innovate the FUTURE

Keys to SUCCESS

• BOE/District

Partnership

• Education
• Transparency
• Realizing effect on

students in the classroom

• And above all ‐‐

COMMUNICATION

Empowering leaders who impact the NOW and innovate the FUTURE

Energy Savings to Date

Empowering leaders who impact the NOW and innovate the FUTURE

Before the Project

‐ Total District Spend = $188,279 natural gas, $1,337,831 electric

Total = $1,526,110

‐ Total District kBTUs/sqft = 30.8 natural gas, 44.9 electric

Total = 75.7 kBTUs/sqft Since Project Completion

‐ 6 Months of Energy Savings = $27,384 natural gas, $429,614 electric

Total = $456,998

‐ AEP Incentives Total = $441,696

What questions do you have?