Welcome to BCS Member Groups Role Based Convention Date 28 th - - PowerPoint PPT Presentation

Welcome to

BCS Member Groups Role Based Convention

Date 28th January 2016

Garfield Southall

Chair Membership Board Best Practice Committee

Helen Fletcher

Chair Membership Board Policy Committee

Agenda

• What is Policy Committee?
• Reminder about the rules
• Two questions for you
• Questions for me?

4

What is Policy Committee?

• A Membership Board committee, alongside Best Practice

and Finance

• Looks after the rules for member groups
• Also responsible for opening, amending, closing member

groups

• Consultation on changes to rules:
• Previously consultation via Volunteer Portal
• New consultation face-to-face at conventions and via a

survey

5

Reminder about the Rules

• http://www.volunteer.bcs.org/rules
• Topical rules:
• Chair and Treasurer must be professional members
• Must have an AGM once a year
• Keep your website up to date
• Safety requirements for your events
• Escalation procedure and sanctions when rules are
• broken. (http://volunteer.bcs.org/Rules_sanctions)

6

Two questions for you

• What do you think we should take into consideration

when we get a request to set up a new member group?

• What do you think should cause us to close a member

group?

7

Questions for me

• About any rules
• About anything else
• See me over lunch if rules aren’t working and need

updating

• Email me at chair.mbpolicy@bcs.org

8

Ian Sunley

Chair Membership Board Finance Committee

Why?

• Each March we request a budget from the various Group Treasurers for the

next year September - August.

• All the budgets are drawn together to allow us to request funding from the

Trustee Board for the next financial year.

• To do that budget Treasurers need to have some idea what the group will do in

the next year.

• Therefore each member group committee should have a plan for the next year.

Ian Sunley 10

What is in the plan?

• Using the current year as a guide create a plan.
• Type of items needed in the plan are:

– How many regular meetings you are having? – Are you having catering? – Do you have to hire a room? – Any Special events or conferences? Items that will need more detailed costing and a Supplementary Funding Request (SFR) later. – What travelling is needed? – Any prizes needing funding?

• We do not need the exact detail just the structure so the treasurer can cost it.
• We also need to know WHY particularly if something looks excessive. (one request was

for £6500 travel spread across the year with no explanation)

Presentation to insert name here 11

Who Needs to be involved?

• This is a job for ALL the committee.
• The treasurer’s job is to send in a budget it is the committee’s job to create what is

needed.

• A Chair contacted Finance committee to ask for extra money for prizes to be given for a

particular regular event. On enquiring why it wasn’t in the budget I was told that Chair had no idea what the treasurer had requested. (new Chair and new Treasurer)

• Committees work as a team
• Remember we are a charity and so try and get as much for our money as possible. So no

champagne receptions please. If you sponsor something then ALWAYS publicise the institute.

Presentation to insert name here 12

Treasurers Day

• Treasurers have their own convention on the 10th February where we will go

into a lot more detail of how to present the budget.

• Your jobs are to make sure he has a plan to cost.

Presentation to insert name here 13

Questions

Presentation to insert name here 14

Peter Abrahams

Disability Support and Community Officer

Presentation to insert name here

Introduction I am Peter Abrahams

• Secretary of the Digital Accessibility Specialist Group
• Member of the Best Practice Committee
• Leading the Disability Support and Community Officer

Stream My aim today

• Introduce the role to the convention
• Invite some of you to join my stream to help define the role

Presentation to insert name here

BCS Strategy

“The new BCS Strategy Making IT good for society”

David Evans Director, Policy and Community, BCS

Presentation to insert name here

Society

• Society must mean all of Society
• BCS must include everyone
• The Community Officer has a major role
• Must recognise who may be excluded

Presentation to insert name here

Unconscious Bias

• BCS has been running Unconscious Bias Training
• Further training this afternoon
• Recognition that we all unconsciously exclude people

Presentation to insert name here

Digital Divide There are currently

11 million people

in the UK below the digital skills threshold, which is defined as:

 Send and receive emails  Use a search engine  Brows the internet  Fill out an online application form

From: Understanding digital capabilities Ipsos MORI BBC Learning

Presentation to insert name here

Types of Digital Exclusion - Disability

Disability

• Movement
• Vision
• Hearing
• Cognition

Presentation to insert name here

Types of Digital Exclusion - Social

Social

• Race
• Religion
• Gender
• Orientation
• Age

Disability

• Movement
• Vision
• Hearing
• Cognition

Presentation to insert name here

Types of Digital Exclusion -Technical

Social

• Race
• Religion
• Gender
• Orientation
• Age

Technical

• Access to HW
• Fast broadband
• Training

Disability

• Movement
• Vision
• Hearing
• Cognition

Presentation to insert name here

Areas of Digital Exclusion - Society

Group Professional Social

• Race
• Religion
• Gender
• Orientation
• Age

Technical

• Access to HW
• Fast broadband
• Training

Disability

• Movement
• Vision
• Hearing
• Cognition

Society

Presentation to insert name here

Areas of Digital Exclusion Profession

Group Professional Social

• Race
• Religion
• Gender
• Orientation
• Age

Technical

• Access to HW
• Fast broadband
• Training

Disability

• Movement
• Vision
• Hearing
• Cognition

Society

Profession

Presentation to insert name here

Areas of Digital Exclusion - Groups

Group Professional Social

• Race
• Religion
• Gender
• Orientation
• Age

Technical

• Access to HW
• Fast broadband
• Training

Disability

• Movement
• Vision
• Hearing
• Cognition

Groups Society

Profession

Presentation to insert name here

Areas of Digital Exclusion - BCS

Group Professional Social

• Race
• Religion
• Gender
• Orientation
• Age

Technical

• Access to HW
• Fast broadband
• Training

Disability

• Movement
• Vision
• Hearing
• Cognition

BCS Group Society

Profession

Presentation to insert name here

Role Definition Disability Support and Community Officer

• Make IT Good for Society by promoting Inclusion
• Ensure Groups are Inclusive
• Outreach to society to fight exclusion
• Education to Profession about Inclusion

Rename Role

• Inclusion Officer

Help with my stream

Presentation to insert name here

Digital Inclusion

Group Social Inclusion

• Race
• Religion
• Gender
• Orientation
• Age

Technical Inclusion

• Access to HW
• Fast broadband
• Training

Disability Inclusion

• Movement
• Vision
• Hearing
• Cognition

Inclusive BCS Inclusive Group Inclusive Society

Inclusive Profession

Haiyan Wu

YPG Representative

Tea Break

10:10 – 10:30

Tea Break

Presentation to insert name here 31

Presentation to insert name here 32

Work Groups

11:30 – 13:00

For each thread pilot job description is presented along with relevant BCS objectives. In this first session the groups will call upon their own experience to produce a set of questions and suggestions which will form the basis for session 2 Chairs – Wilkes 1 Secretaries – Wilkes 2 Disability and Community Liaison – Stanley Gill YPG – Wilkes 3&4

Presentation to insert name here 33

Lunch 13:00 – 14:00

Lunch

Key Dates for your Diary

• 10 Feb 2016 Treasurers Day – BCS London
• 7 March 2016 Council Election Voting Deadline 14:00 GMT
• 9 March 2016 AGM – BCS London
• 10 March 2016 Spring Convention – Hallam Conference Centre

Panopto Event Recording

Jonathan Shenton

28th January 2016

Presentation to insert name here 35

Introduction

Event Recording

• The BCS hosts hundreds of talks each year through all it’s branches and special interest
• groups. However only a fraction of our membership attend these talks. By posting videos
• nline we extend the reach of the BCS significantly.

Panopto

• Panopto is a cloud based video production solution that the BCS has invested in.
• You can obtain a login for this solution by a request to groups@bcs.org.uk on the basis of
• ne per branch or special interest group.

Equipment

• Panopto is web based and has a small recorder app that can run on both Windows and

MacOS X laptops.

• BCS does not provide laptops for this but will provide webcams (and microphones if

required) on the basis of one per branch or special interest group.

• The currently recommended webcam is the Logitech C920 USB HD Pro. To obtain one

(provided it is under £100) purchase and charge it on expenses in the normal way.

Presentation to insert name here 36

Installing the Panopto Recorder

• Login to https://bcs.cloud.panopto.eu/Panopto using the credential provided by the BCS.

Then click the Download Recorder link in the top right hand corner

Presentation to insert name here 37

Capturing a Talk

Presentation to insert name here 38

Capturing a Talk

• Once you click stop you will get a prompt to tell you that your recording is complete and if

you are online you recording will automatically upload, if not it will do so next time you run Panopto online. The Recording status tab will update you on the upload status.

Presentation to insert name here 39

Trimming Start and End

• Login to the Panopto website and find the uploaded video you want to edit and click the

edit link.

Presentation to insert name here 40

Other Features

Opening and Closing Credits

• Some people like to record some PowerPoint slides to provide opening and closing
• credits. We recommend the opening and closing slides are added to the presenters slide

deck and recorded at the time rather after the event.

• If you records slides after the event please ensure there is an audio track to at least the

intro slide(s) as otherwise viewers may believe something is wrong with their audio when watching your video. Adding Captions

• Currently the BCS has not included a captioning service in their subscription to Panopto.

The documentation will be updated if and when this changes.

Presentation to insert name here 41

Exporting Your Video

• Login to the Panopto website and find the uploaded video you want to export and click the

Share link. Select Outputs and then “Download Podcast”

Presentation to insert name here 42

Uploading to YouTube

BCS Members Group Channel

• It is strongly recommended that you upload your videos to the official “BCS members

group” channel.

• The reason for this in to ensure maximum visibility of your videos as a very active channel

encourages watchers to subscribe and thus see the latest BCS videos on their YouTube home page.

• Login details can be obtained by a request to groups@bcs.org.uk.

Metadata

• When uploading to YouTube it is extremely important to provide metadata for the video to

ensure people can find your video. If people can’t find it then there is little point going to the trouble of capturing the talk in the first place.

• Our most popular talk has 3,252 hits, our 10th has 769 hits and our 20th has 268 hits.
• “10 Minutes Of Your Life: Watching Paint Dry” has 110,270 hits

Presentation to insert name here 43

YouTube Metadata

Title

• This should be appealing to the watcher and have key words in it.
• A good example would be “The Enigma Coding Machine talk by Dr. Mark Baldwin”
• A bad example would be “BCS Edinburgh 29/09/15”

Description

• This should be as full as possible and contain as many key words as possible.

Tags

• When writing tags in YouTube, account for related topics, places, people, brands and

commonly misspelled words and typos. Again, you can use the YouTube Keyword Tool if you need help coming up with tag ideas. Thumbnails

• Pick a good thumbnail for your video as this will be seen in the search results and may

have a strong influence as to if your video is watched or not.

Presentation to insert name here 44

Uploading Video

• Login to https://www.youtube.com/user/BCSgroupsandbranches using the credential

provided by the BCS.

Presentation to insert name here 45

Uploading Video

• Once uploaded you will be presented with the below screen to enter your metadata

Any Questions?

Thank You

David Evans

Director of Community and Policy

Group Presentations Plenary

Margaret Ross

Unconscious Bias Training

Wine and Networking