Welcome to BCS Member Groups Role Based Convention Date 28 th - PowerPoint PPT Presentation

Welcome to BCS Member Groups Role Based Convention Date 28 th January 2016

Garfield Southall Chair Membership Board Best Practice Committee

Helen Fletcher Chair Membership Board Policy Committee

Agenda  What is Policy Committee?  Reminder about the rules  Two questions for you  Questions for me? 4

What is Policy Committee?  A Membership Board committee, alongside Best Practice and Finance  Looks after the rules for member groups  Also responsible for opening, amending, closing member groups  Consultation on changes to rules:  Previously consultation via Volunteer Portal  New consultation face-to-face at conventions and via a survey 5

Reminder about the Rules  http://www.volunteer.bcs.org/rules  Topical rules:  Chair and Treasurer must be professional members  Must have an AGM once a year  Keep your website up to date  Safety requirements for your events  Escalation procedure and sanctions when rules are broken. (http://volunteer.bcs.org/Rules_sanctions) 6

Two questions for you  What do you think we should take into consideration when we get a request to set up a new member group?  What do you think should cause us to close a member group? 7

Questions for me  About any rules  About anything else  See me over lunch if rules aren’t working and need updating  Email me at chair.mbpolicy@bcs.org 8

Ian Sunley Chair Membership Board Finance Committee

Why? • Each March we request a budget from the various Group Treasurers for the next year September - August. • All the budgets are drawn together to allow us to request funding from the Trustee Board for the next financial year. • To do that budget Treasurers need to have some idea what the group will do in the next year. • Therefore each member group committee should have a plan for the next year. Ian Sunley 10

What is in the plan? • Using the current year as a guide create a plan. • Type of items needed in the plan are: – How many regular meetings you are having? – Are you having catering? – Do you have to hire a room? – Any Special events or conferences? Items that will need more detailed costing and a Supplementary Funding Request (SFR) later. – What travelling is needed? – Any prizes needing funding? • We do not need the exact detail just the structure so the treasurer can cost it. • We also need to know WHY particularly if something looks excessive. (one request was for £6500 travel spread across the year with no explanation) Presentation to insert name here 11

Who Needs to be involved? • This is a job for ALL the committee. • The treasurer’s job is to send in a budget it is the committee’s job to create what is needed. • A Chair contacted Finance committee to ask for extra money for prizes to be given for a particular regular event. On enquiring why it wasn’t in the budget I was told that Chair had no idea what the treasurer had requested. (new Chair and new Treasurer) • Committees work as a team • Remember we are a charity and so try and get as much for our money as possible. So no champagne receptions please. If you sponsor something then ALWAYS publicise the institute. Presentation to insert name here 12

Treasurers Day • Treasurers have their own convention on the 10 th February where we will go into a lot more detail of how to present the budget. • Your jobs are to make sure he has a plan to cost. Presentation to insert name here 13

Questions Presentation to insert name here 14

Peter Abrahams Disability Support and Community Officer

Introduction I am Peter Abrahams • Secretary of the Digital Accessibility Specialist Group • Member of the Best Practice Committee • Leading the Disability Support and Community Officer Stream My aim today • Introduce the role to the convention • Invite some of you to join my stream to help define the role Presentation to insert name here

BCS Strategy “ The new BCS Strategy Making IT good for society ” David Evans Director, Policy and Community, BCS Presentation to insert name here

Society • Society must mean all of Society • BCS must include everyone • The Community Officer has a major role • Must recognise who may be excluded Presentation to insert name here

Unconscious Bias • BCS has been running Unconscious Bias Training • Further training this afternoon • Recognition that we all unconsciously exclude people Presentation to insert name here

Digital Divide There are currently From: Understanding digital 11 million people capabilities Ipsos MORI BBC Learning in the UK below the digital skills threshold, which is defined as:  Send and receive emails  Use a search engine  Brows the internet  Fill out an online application form Presentation to insert name here

Types of Digital Exclusion - Disability Disability - Movement - Vision - Hearing - Cognition Presentation to insert name here

Types of Digital Exclusion - Social Social - Race - Religion - Gender - Orientation - Age Disability - Movement - Vision - Hearing - Cognition Presentation to insert name here

Types of Digital Exclusion -Technical Social - Race - Religion - Gender - Orientation - Age Disability - Movement - Vision - Hearing - Cognition Technical - Access to HW - Fast broadband - Training Presentation to insert name here

Areas of Digital Exclusion - Society Social Society - Race - Religion - Gender - Orientation - Age Disability - Movement - Vision - Hearing - Cognition Technical Group - Access to HW - Fast broadband - Training Professional Presentation to insert name here

Areas of Digital Exclusion Profession Social Society - Race - Religion Profession - Gender - Orientation - Age Disability - Movement - Vision - Hearing - Cognition Technical Group - Access to HW - Fast broadband - Training Professional Presentation to insert name here

Areas of Digital Exclusion - Groups Social Society - Race - Religion Profession - Gender - Orientation Groups - Age Disability - Movement - Vision - Hearing - Cognition Technical Group - Access to HW - Fast broadband - Training Professional Presentation to insert name here

Areas of Digital Exclusion - BCS Social Society - Race - Religion Profession - Gender - Orientation Group - Age Disability - Movement - Vision BCS - Hearing - Cognition Technical Group - Access to HW - Fast broadband - Training Professional Presentation to insert name here

Role Definition Disability Support and Community Officer • Make IT Good for Society by promoting Inclusion • Ensure Groups are Inclusive • Outreach to society to fight exclusion • Education to Profession about Inclusion Rename Role • Inclusion Officer Help with my stream Presentation to insert name here

Digital Inclusion Social Inclusive Society Inclusion - Race Inclusive Profession - Religion - Gender - Orientation Inclusive Group - Age Disability Inclusion Inclusive - Movement BCS - Vision - Hearing - Cognition Technical Inclusion Group - Access to HW - Fast broadband - Training Presentation to insert name here

Haiyan Wu YPG Representative

Tea Break 10:10 – 10:30 Tea Break Presentation to insert name here 31

Work Groups 11:30 – 13:00 For each thread pilot job description is presented along with relevant BCS objectives. In this first session the groups will call upon their own experience to produce a set of questions and suggestions which will form the basis for session 2 Chairs – Wilkes 1 Secretaries – Wilkes 2 Disability and Community Liaison – Stanley Gill YPG – Wilkes 3&4 Presentation to insert name here 32

Lunch 13:00 – 14:00 Lunch Key Dates for your Diary • 10 Feb 2016 Treasurers Day – BCS London • 7 March 2016 Council Election Voting Deadline 14:00 GMT • 9 March 2016 AGM – BCS London • 10 March 2016 Spring Convention – Hallam Conference Centre Presentation to insert name here 33

Panopto Event Recording Jonathan Shenton 28 th January 2016

Introduction Event Recording • The BCS hosts hundreds of talks each year through all it’s branches and special interest groups. However only a fraction of our membership attend these talks. By posting videos online we extend the reach of the BCS significantly. Panopto • Panopto is a cloud based video production solution that the BCS has invested in. • You can obtain a login for this solution by a request to groups@bcs.org.uk on the basis of one per branch or special interest group. Equipment • Panopto is web based and has a small recorder app that can run on both Windows and MacOS X laptops. • BCS does not provide laptops for this but will provide webcams (and microphones if required) on the basis of one per branch or special interest group. • The currently recommended webcam is the Logitech C920 USB HD Pro. To obtain one (provided it is under £100) purchase and charge it on expenses in the normal way. Presentation to insert name here 35

Installing the Panopto Recorder • Login to https://bcs.cloud.panopto.eu/Panopto using the credential provided by the BCS. Then click the Download Recorder link in the top right hand corner Presentation to insert name here 36

Capturing a Talk Presentation to insert name here 37