Welcome PBSI Webinar Guests to Office 365 Has Changed Its Name - - - PowerPoint PPT Presentation

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Welcome PBSI Webinar Guests to Office 365 Has Changed Its Name - - - PowerPoint PPT Presentation

Sep 14, 2022 203 likes •326 views

Welcome PBSI Webinar Guests to Office 365 Has Changed Its Name - Understanding Microsoft 365 What licenses and options are changing? Presenter: Ray Cool, CEO PBSI Technology Solutions Start time 11:00 am Presenter Ray Cool, CEO Page 1

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Welcome

PBSI Webinar Guests

to

Office 365 Has Changed Its Name - Understanding Microsoft 365

What licenses and options are changing?

Presenter: Ray Cool, CEO PBSI Technology Solutions Start time 11:00 am Presenter Ray Cool, CEO

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Office 365 Has Changed Its Name - Understanding Microsoft 365

Summary of what you need to know

Agenda

  • Old names vs. new names - What has changed? What hasn’t changed?
  • Recommended License Options – including nonprofit licenses
  • Review of Outlook settings - new and important features
  • Future Microsoft Strategy

Agenda

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PBSI Technology Solutions

IT Security Specialists

Who is PBSI?

Technology Services provider for hundreds of clients in healthcare, business & non-profit - OH, KY & IN Experienced – 75% of staff have 10+ years experience w/PBSI Office 365 Microsoft 365 Helpdesk and licensing support Proactive IT security monitoring – responsive communication

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Microsoft 365 - What has changed?

Office 365 for Business - Permanent Name Change - effective April 21, 2020

  • Office 365 for Business no longer exists
  • All former Office 365 “xxx” products are now named Microsoft 365 “xxx but different”
  • No prices were changed. However, product NAMES were changed – which will lead to some confusion

New Product Names

Old Name New Name Same Price

  • Exchange Online Plan 1

email

Exchange Online Plan 1 (same name) $ 4.00 /mo

  • Office 365 Business Essentials email & web apps

Microsoft 365 Business Basic $ 5.00 /mo

  • Office 365 Business

desktop apps only

Microsoft 365 Apps $ 8.25 /mo (Rare use)

  • Office 365 Business Premium

email & desktop apps

Microsoft 365 Business Standard $ 12.50 /mo

Adds Teams & Sharepoint for .25/mo

  • Microsoft 365 Business

Business Standard plus:

Microsoft 365 Business Premium $ 20.00 /mo

Business Standard $12.50 /mo ATP Adv. Threat Protection - “click” protection $ 2.00 /mo AIP Azure Information Protection - encryption $ 2.00 /mo Email Archiving – litigation hold, eDiscovery $ 3.00 /mo DLP Data Loss Protection (email sensitivity rules) $ 7.50 /mo Azure Active Dir. P1 (MFA + Conditional Access) $ 6.00 /mo Intune Mobility & App Protection (iXxx, Android) $ 6.00 /mo Win 10 upgrade & updates included

Totals $ 39.00 /mo (Bundled for $20.00/mo)

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What hasn’t changed?

Exchange Online (unchanged – still exist – same names)

  • Exchange Online Plan 1

still $ 4/mo email only

  • O365 ATP & AIP

still $ 2/mo (ea.) ATP “email click protection” & AIP outgoing email encryption

Office 365 Enterprise Plans Office 365 Enterprise Plans and Pricing (unchanged – same names)

  • Office 365 E1

still $ 8/mo email & web apps only

  • Office 365 E3

still $20/mo many should consider $20/mo MS Business Premium – better security

  • Office 365 E5

still $35/mo

Microsoft 365 Enterprise Plans Microsoft 365 Enterprise plans and pricing (new)

  • Microsoft 365 F3

new $ 10/mo (F = for Firstline workers – email & web aps only)

  • Microsoft 365 E3

new $ 35/mo

  • Microsoft 365 E5

new $ 57/mo

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Nonprofit License Options

Nonprofit Licenses - using TechSoup

Microsoft 365 Business Standard – email & apps $ 3.00 / mo (doesn’t include ATP “click” protection”) Microsoft 365 Business Premium – 1st 10 licenses are FREE $ 5.00 / mo (recommended – best value)

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Which M365 License Combination Makes Sense for Most Users?

Exchange Online Cost

Exchange Online – eliminates inhouse Exchange servers $ 4.00 / mo O365 Advanced Threat Protection (ATP) email “click” protection 2.00 / mo Total Exchange Online w/ATP $ 6.00 / mo

Microsoft 365 Business Standard (formerly Office 365 Business Premium) Cost

Exchange Online – eliminates inhouse Exchange servers $ 4.00 / mo Business Standard – includes 5 copies of Office apps 8.50 / mo ($12.50 total) O365 Advanced Threat Protection (ATP) email “click” protection 2.00 / mo Total M365 Business Standard w/ATP $ 14.50 / mo

Microsoft 365 Business Premium – includes security features & Win 10 Cost

Microsoft 365 Business Standard (formerly O365 Business Premium) $ 12.50 / mo Advanced Threat Protection (ATP) prevents “click” damage 2.00 / mo Azure Information Protection (AIP) outgoing email encryption 2.00 / mo

  • Email Archiving, DLP Data Loss Protection, Azure AD P1, Intune

3.50 / mo ($ 26.50 /mo separately)

  • Windows 10 Upgrade from prior versions incld future versions

included

  • Total M365 Business Premium

$ 20.00 / mo

Nonprofits - Microsoft 365 Business Premium – 1st 10 licenses are FREE $ 5.00 / mo (11th –300th user)

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How to Change Key Outlook Settings

Outlook Security & New Features

  • Security – ATP Advanced Threat Protection – email “click” protection ($2/mo)
  • Encrypt Outgoing Email – AIP Azure Information Protection ($2/mo)
  • Focused Inbox – View, Show Focused Inbox (toggles Focused vs. Unread)
  • Inbox Spacing – View, Use Tighter Spacing
  • Speak your email - Start new email, Dictate button
  • Hear your email - Home, Select email, Read Aloud button
  • Find previous email – File, Options, Search, Current Folder…when searching from Inbox (2nd menu choice)

Managing Spam

  • Junk Email - (right click and “empty folder” to avoid adding to deleted mail folder)
  • Focused Inbox feature – (right click on Focused email and select “Always move to other” or vice versa)
  • Is this a spam email? – Clients: Forward any email to PBSI – “Is this OK?”
  • Report Message button - New
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Microsoft Strategy – Moving Away from 1-Time Licenses

Current M365 Advantages

  • Single device (O2019 - $250) vs. 5 devices ($8.25 apps-only or $8.50 w/Teams & SharePoint) – 30 months to break even
  • Frozen features when installed vs. M365 regular new feature updates
  • Desktop apps vs. Desktop + Web apps
  • No cloud storage vs. 1TB cloud storage w/OneDrive & SharePoint
  • Compare Microsoft 365 vs Office 2019

Office 2019 Limitations

  • Office 2019 is now a subset of Microsoft Office compared to the Microsoft 365 Office apps
  • Security features – New security features are largely unavailable to Office 2019 and prior – even though using same apps
  • For the first time ever, a major new release of Microsoft Office provided less functionality than in current M365 apps
  • Microsoft is adding new capabilities to M365 apps — PC, Mac, mobile & web versions —every single month

Future – Increasing Limitations on 1-Time Office Licenses

  • Outlook – Those using M365 will see increasing online-only features – disparity will increase
  • Security – Security features will be increasingly limited to subscription licenses
  • Recommendation - No more single-license purchases – upgrade as PCs are replaced or staff added – be strategic now
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Summary – M365 Options & Recommendations

Evaluate Current Licenses

  • Many end users overpay for licenses
  • Former employees – all should be free – either as “Shared Mailbox” or “Alias” account
  • “Alias” Accounts (info@, service@, webmaster@, etc.) – These should all be free
  • Periodically review active licenses – this frequently leads to license reductions
  • PBSI will do this review for free on request – both for PBSI clients and non-clients

Consider Security and Reevaluate Bundles

  • Office 365 Advanced Threat Protection (ATP) $2/mo - “click protection” for email links and attachments
  • Office 365 Azure Information Protection (AIP) $2/mo – ability to encrypt outgoing emails
  • Upgrade from “old” Business Premium $12.50/mo to new “Business Premium” $20.00/mo, includes ATP, AIP, DLP, Win10
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Webinar Summary

Thank you for your attendance

How can we help?

Cost

  • Review existing O365 / M365 licenses – PBSI will do this for free for clients and non-clients

free

  • Request a quote for Microsoft 365 – we can do this by phone & email

free

  • Email - Exchange Online ($4/mo) with Advanced Threat Protection (ATP) ($2/mo)

$6 /mo

  • SentinelOne EDR (Endpoint Detection & Response) – Ransomware “Insurance”

$10 /mo /server

  • KnowBe4 Security Training – Auto-documentation of training - One-time or ongoing

$3 /mo

Follow-up Information

Call or email questions, or free quotation (800) 626-2306 x1 itservices@pbsinet.com Speaker contact Ray Cool, CEO (513) 924-3915 rayc@pbsinet.com