Welcome Board Policies: Integrity in Action Webinar February 22, 2013 presented by Center for Nonprofit Excellence, United Way of Central New Mexico Special thanks to Daniels Fund 1
Today’s Speakers Anne Nokes Tsiporah Nephesh Community Volunteer Program Coordinator
Board Policies Integrity in Action
Why Have Policies? To protect the organization and safeguard its assets To maintain legal and ethical integrity
Why Have Policies? Board • Policies protect the board and demonstrate responsible management Protection Staff Clients • Policies • Policies protect the protect the staff by clients’ delineating confidentiality expectations and rights Donors •Policies protect donors’ and wishes
Insurance Directors & Officers’ Liability (D&O) General Liability Employment Practices Liability (EPLI) Sexual Abuse and Molestation Liability (SAM)
Agenda Bylaws – the policies that govern the board 1 Policies vs. Procedures 2 Why have written policies? 3 IRS Big Three 4 Personnel and Financial Policies 5
Bylaws The bylaws are the policies of the board The board operates within the bylaws Review your bylaws to ensure they are keeping pace with technology. If your board has made any substantive changes, your bylaws need to reflect those changes.
Policies vs. Procedures Policies Procedures Policies are the purview of Procedures are the purview of the board. They are written the staff. Procedures are and approved by the board. created and written by the staff. Short, concise, general. Procedures do not need board approval, but should be aligned with board policies. Detailed, explicit and subject to change.
Policies and Procedures Governance Implementation Board of Staff Directors Executive Director
Why Have Written Policies? In the eye’s of the court, a policy doesn’t exist unless it is written and is recorded in the minutes of the board meeting when it is adopted.
IRS Requested Policies Conflict of Interest Record Retention & Destruction Whistleblower Protection
Personnel & Financial Policies Personnel policies help to Sound financial policies mitigate the risk for help to safeguard the litigation. fiscal assets of the organization. Personnel policies include: grievance, anti- Financial policies harassment, include: separation of whistleblower protection, duties, audit, credit card nondiscrimination, terms usage, reimbursement, of employment, purchasing, billing, background checks, etc. reserves, etc.
Other Policies Confidentiality Gift Acceptance Media Relations Transportation Inclement Weather
Resources Bylaws Checklist by Blue Avocado • Conflict of Interest Policy sample by IRS • Whistleblower Policy sample by National Council of • Nonprofits Record Retention and Destruction Policy sample by • Board Source IRS Tax Information for Charities & Other Non-Profits • Board Source, articles, books, trainings for board • members, Nonprofit Policy Sampler
Thank you Thank you
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