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WELCOME!!

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SHELBY M. SCALES, DIRECTOR OF OFFICE OF CIVIL RIGHTS August 12, 2020

OCR ADVISORY COUNCIL MEETING

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Update on Social, Economic, Environmental, and Health Equity Task Force

REMEMBERING MS. ANDREA HARRIS

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Purpose:

Established under EO143 to address disparities in communities of color disproportionately impacted by COVID- 19

Mission:

To create economic stability, eliminate health disparities, and achieve environmental justice in North Carolina.

Guiding Principles:

Put People First, Ensure Sustainability of Efforts, Make Efforts Adaptable to Change, Ensure Transparency and Accountability

Subcommittees:

Access to Healthcare, Patient Engagement, Economic Opportunity and Business Development, Environmental Justice and Inclusion, Educational Opportunity

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RECRUIT | TRAIN | RETAIN | GROW

OCR Advisory Council

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2019 -2020 Strategic Objectives

1 2019 NCDOT Disparity Study Modernizing Policies for Maximum Economic Impact for Diversity Spend 2 Research + Development Inclusive & Equitable Sourcing; Emergency Management 3 Business Diversity + Development Supportive Services for DBE, SBE, SPSF and HUB; Workforce 4 Equal Access + Opportunity (Title VI, ADA, EEO) Diversity & Inclusion 5 Brand Modernization + Marketing of Division Initiatives

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2019-2020 OCR Advisory Council

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WELCOME NEW CERTIFICATION MANAGER LISA WILSON!

2019-2020 OCR Advisory Council

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NCDOT CERTIFICATIONS (DBE, SBE, SPSF)

2019-2020 OCR Advisory Council

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14.0%

FY 19- FY 21 DBE Utilization Goal

UTILIZATION FEDERAL DBE GOAL

2019-2020 OCR Advisory Council

8 5 10 15 20 25 Apr - Sept FY 19 Oct - Mar FY 20 Percentages Reporting Period

FY 20 DBE Utilization 1st Half: 19.8%

11.7 19.8

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NCDOT M/WBE Program Utilization

$0.00 $50,000,000.00 $100,000,000.00 $150,000,000.00 $200,000,000.00 $250,000,000.00 $300,000,000.00 MBE WBE 2019 $141,945,827.44 $264,369,695.76 2020 $128,673,668.10 $240,083,215.04

FY 20 – 3.29%

2019 2020

FY 20 – 6.14%

8/18/2020

2019-2020 OCR Advisory Council

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NCDOT SBE Program Utilization

8/18/2020

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$130,282,972.54 12.64% $54,172,713.60 10.18%

20000000 40000000 60000000 80000000 100000000 120000000 140000000

FY 19 FY 20

Contracts under $500k /% SBE Purchase Orders

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NCDOT SPSF Program Utilization

8/18/2020

2019-2020 OCR Advisory Council

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$175,485,519.64 44.40% $84,816,538.86 33.54%

20000000 40000000 60000000 80000000 100000000 120000000 140000000 160000000 180000000 200000000

FY 19 FY 20

Contracts under $250k /% SPSF Firms

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NCDOT- HUB Program Utilization

HUB -Goods and Services 2019 $392,453,322.00 2020 - Qtr 1- Qtr 3 $9,212,477.00 $0.00 $50,000,000.00 $100,000,000.00 $150,000,000.00 $200,000,000.00 $250,000,000.00 $300,000,000.00 $350,000,000.00 $400,000,000.00 $450,000,000.00

FY 20 QTR 1 – QTR 3 – 4.51%

2019 2020 - Qtr 1- Qtr 3 8/18/2020

HUB -Construction 2019 $578,009.50 2020 - Qtr 1 - Qtr 3 $501,094.00 $460,000.00 $480,000.00 $500,000.00 $520,000.00 $540,000.00 $560,000.00 $580,000.00 $600,000.00

FY 20 QTR 1 – QTR 3 – 4.80%

2019 2020 - Qtr 1 - Qtr 3

Construction (Vertical Build) Goods/Services

2019-2020 OCR Advisory Council

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Business Opportunity Workforce Development (BOWD)

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2019-2020 OCR Advisory Council

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Pandemic Support DBE Roundtables Business Development Program

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BOWD (Cont’d)

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EDP/EELI Technical Support NCSU ITRE

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WELCOME NEW ON-THE-JOB MANAGER TIM MOORE!

2019-2020 OCR Advisory Council

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OJT

Virtual Engagement Staff & Consultants Alternate OJT Goal

35%

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2019-2020 OCR Advisory Council

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Americans with Disabilities Act (ADA) Program

11 municipality ADA compliance reviews conducted
80 municipality employees trained during 3 trainings
ADA reasonable accommodations and safety for employees

with disabilities provided during COVID-19

Highway divisions are 89% complete with curb ramp digital

inventories (9 of 14 offices are fully completed). There were 1,293 curb ramp new installations, retrofits and replacements last SFY

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Basic Title VI training developed for NCDOT employees, will

be delivered though LMS

Training is in development for highway divisions and for

DMV

594 municipalities across North Carolina contacted to begin

Title VI compliance reviews

Compliance partnerships established with all 14 highway

divisions as well as FHWA deemed special emphasis units

Title VI Nondiscrimination Program

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2019-2020 OCR Advisory Council

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WELCOME NEW EEO MANAGER PAM TAYLOR-SHAW!

2019-2020 OCR Advisory Council

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EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM

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7.1% Veteran Placement 88% EEO Curriculum Monitoring Minority Employment Underrepresentation 21% Female 21% Minority 5 –Year Affirmative Action Plan

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RESEARCH & DEVELOPMENT (R&D)

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Disparity Study Emergency Management Inclusive & Equitable Sourcing

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2020 NCDOT DISPARITY STUDY

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2020

August

Highways, Aviation, Ports, Ferry, Bike/Ped, Rail, Transit

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2019-2020 OCR Advisory Council

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2020 NCDOT DISPARITY STUDY CONT’D

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STUDY TEAM Griffin & Strong/BLWall; Ken Weeden & Associates/Waypoint Strategies GOAL 1 Explain methodology used to satisfy constitutional requirements for continuation of the Department’s diversity programs. GOAL 2 Defend against challenges to Diversity Programs and methodology. GOAL 3 Implement policies to maximize economic impact for diversity spend.

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2019-2020 OCR Advisory Council

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2020 NCDOT DISPARITY STUDY CONT’D

2019-2020 OCR Advisory Council

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THE PROCESS

 Legal Basis  Quantitative Data Collection POs, Payments, Invoices from July 1, 2013 to June 30, 2018  Qualitative Data Collection Policy Interviews – Internal / Anecdotal Interviews - External  Disparity Analysis  Independent Findings and Recommendations

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2020 NCDOT DISPARITY STUDY: OUTCOMES

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2019-2020 OCR Advisory Council

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27 Independent Findings by Griffin & Strong Based on Quantitative & Qualitative Data Overall Disparities are still present in the Department’s Utilization of Disadvantaged, Minority and Women Contractors in Construction, Professional Services and Purchasing

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2020 NCDOT DISPARITY STUDY: OUTCOMES CONT’D

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2019-2020 OCR Advisory Council

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14 Independent Recommendations by Griffin & Strong

Highlights

 Continued Use of Race Conscious Remedies  Goals on Professional Services Contracts  Concerted Effort for Use of SBE/SPSF Restricted Solicitations

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2020 NCDOT DISPARITY STUDY: RESEARCH UPDATES

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2019-2020 OCR Advisory Council

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 Final Report is under review by Legal and Secretary

 Next Steps Include Release & Dissemination to:

Governor’s Office
Board of Transportation
NCDOT Employees
NC General Assembly
Stakeholders (Advisory Council, DBEs, Public)

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EMERGENCY MANAGEMENT - RP2019-47

2019-2020 OCR Advisory Council

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STUDY TEAM

Dr. Jim Johnson and Dr. Henry McKoy

GOAL 1 Guidance and Understanding on NCDOT and FEMA’s Contracting Process for Emergency Response. GOAL 2 Implement Small and Minority Firm Participation (DBEs, MBEs, WBEs) GOAL 3 Data Tracking to Capture Relevant Information and Data (Reference report).

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EMERGENCY MANAGEMENT - RP2019-47 CONT’D

2019-2020 OCR Advisory Council

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THE PROCESS

 Review of state and federal legislative requirements, emergency management plans and other data  Structured interviews with NCDOT key personnel who represented Divisions 1-4 (East) + 13-14 (West)  Interviews Focused On:

Disaster Recovery Expenditures, Contracting, Contractor Selection,

Project Management + Local Government Involvement  Findings + Recommendations

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MOVING TOWARD INCLUSIVE AND EQUITABLE SOURCING FOR NCDOT: OUTCOMES

2019-2020 OCR Advisory Council

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Major Findings by Dr. Johnson and Dr. McKoy

Finding 1

Supplier diversity is not a consideration in NCDOT disaster

recovery

Finding 2

Primary emphasis is on identifying and/or maintaining

relationships with firms that are prequalified to do the required work

Firms who demonstrate that they can get the work done quickly

and at the lowest possible costs.

Firms with a past track record of success in these critical

domains have a competitive advantage in disaster recovery work with NCDOT

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EMERGENCY MANAGEMENT RP 2019-47: OUTCOMES CONT’D

2019-2020 OCR Advisory Council

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Development of a communication plan that includes the following Key Considerations to source a diverse pool of suppliers:

1. Educates NCDOT Division engineers and maintenance engineers
f the compliance imperative of its disaster recovery work;
2. Explains NCDOT-OCR’s strategic role in promoting, enforcing, and

monitoring the program’s performance in diverse sourcing; and

3. Heightens public awareness of both the business and

employment opportunities in NCDOT’s disaster recovery efforts.

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EMERGENCY MANAGEMENT RP 2019-47: OUTCOMES (CONT’D)

2019-2020 OCR Advisory Council

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Recommend Implementation of Three Strategies:

Strategy 1

Clearly define the disaster business marketplace; and Develop infographics of various supply chains, to:

Post them on the department’s website;
Use in strategic marketing and advertising; and
Leveraging them in procurement forecast or

procurement calendars.

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EMERGENCY MANAGEMENT RP 2019-47: OUTCOMES (CONT’D)

2019-2020 OCR Advisory Council

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Recommend Implementation of Three Strategies (Cont’d): Strategy 2

Capitalize on North Carolina’s status as a major migration magnet for diverse entrepreneurial talent.

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EMERGENCY MANAGEMENT RP 2019-47: OUTCOMES (CONT’D)

2019-2020 OCR Advisory Council

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Recommended Implementation of Three Strategies (Cont’d): Strategy 3

Explore investing in an inclusive supply chain management system for contracting and procurement

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EMERGENCY MANAGEMENT RP 2019-47: UPDATES

2019-2020 OCR Advisory Council

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 Final Report is under review by Chief Engineer’s

ffice

 Next steps include release & dissemination to all stakeholders, including Advisory Council, DBEs, Public, etc.

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MOVING TOWARDS INCLUSIVE AND EQUITABLE SOURCING FOR NCDOT

2019-2020 OCR Advisory Council

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STUDY TEAM

Dr. Jim Johnson and Dr. Henry McKoy

GOAL 1 Develop and implement a strategic plan to redress inequities in contracting and procurement. GOAL 2 Assess the effectiveness of NCDOT-OCR’s support services and education programs as well as its overall success in assisting certified DBE participation in NCDOT sponsored projects GOAL 2 Develop a platform for strategic sourcing to increase inclusivity and equity.

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MOVING TOWARDS INCLUSIVE AND EQUITABLE SOURCING FOR NCDOT (CONT’D)

2019-2020 OCR Advisory Council

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THE PROCESS  Review of best in class technology-enable supplier development programs  Analysis of NCDOT diversity spend from 2016- 2019  Focus group of internal subject matter experts  SWOT Analysis

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MOVING TOWARD INCLUSIVE AND EQUITABLE SOURCING FOR NCDOT: OUTCOMES

2019-2020 OCR Advisory Council

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11 Independent Findings by Dr. Johnson and Dr. McKoy Overall

Supplier diversity is a high priority, but challenges exist: For example, no state-of-the art system of benchmarks, key performance indicators, and metrics to track and evaluate the effectiveness

f its DBE program

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MOVING TOWARD INCLUSIVE AND EQUITABLE SOURCING FOR NCDOT: OUTCOMES (CONT’D)

2019-2020 OCR Advisory Council

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5 Independent Recommendations by Dr. Johnson and Dr. McKoy Overall

NCDOT needs to recruit, grow, and develop its portfolio of MBEs, which currently capture a relatively small share of NCDOT subcontracting dollars

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MOVING TOWARD INCLUSIVE AND EQUITABLE SOURCING FOR NCDOT: UPDATES

2019-2020 OCR Advisory Council

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 Final Report is under review by Chief Engineer’s

ffice

 Next steps include release & dissemination to all stakeholders, including Advisory Council, DBEs, Public, etc.

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QUESTIONS OR COMMENTS?

THANK YOU!

2019-2020 OCR Advisory Council