Welcome making the complex, simple Who We Are Hyland Software, Inc. - - PowerPoint PPT Presentation

Welcome

Who We Are

Hyland Software, Inc. is a US based provider

• f award-winning document management and

agenda & AV solutions specifically targeted to the needs of state and local government agencies.

making the complex, simple

Solutions for Government

Attorney’s Office Court Recorder/Clerk Planning & Permits Sheriff/Police Engineering

SIRE FileCenter SIRE WebCenter SIRE Capture SIRE Workflow SIRE Agenda Plus SIRE Forms Attorney’s Office Courts Clerk/Recorder Planning & Permits Sheriff/Police Engineering

SIRE

SIRE Video Plus SIRE Voting SIRE Committee Manager SIRE Retention Management SIRE Disaster Recovery SIRE Warehouse Sync SIRE Active Review Public Works County Exec/City Manager Parks and Recreation Utilities Assessor/Surveyor/Auditor Purchasing Finance Human Resources

making the complex, simple

Our Customers

making the complex, simple

From Small Cities to Large Counties

making the complex, simple

City of Centennial, CO

Maricopa County, AZ

City of Las Vegas, NV

City of Irwindale, CA

population: 100,000 population: 478,434 population: 3,072,149 population: 1,446

SIRE SOLUTIONS MEET YOUR NEEDS

SIRE Suite – Agenda Management

making the complex, simple

• SIRE Agenda Plus: saves your entire organization time and money by

streamlining the agenda creation process, facilitating rapid meeting Minutes creation, and accommodating both novice and expert users.

• SIRE Video Plus: time-stamp and index your recordings, and make them

available to the public immediately at the click of a button.

• SIRE Minutes Plus: easily record roll call, speaker notes, motions, and votes.
• SIRE Committee Manager: track appointments, election periods, and

availability for re-election of different entities within your organization.

• SIRE Forms: create, distribute, process, store, and retrieve custom forms online.
• SIRE Workflow: accommodate a virtually unlimited number of workflow

processes simultaneously and there is no limit to the complexity of each workflow.

• SIRE Voting Plus: electronic voting, motion making, speaker control and

integrated document and attachment viewer.

Product Suite - Agenda

making the complex, simple

• SIRE Agenda Plus: saves your entire organization time and money by

streamlining the agenda creation process, facilitating rapid meeting Minutes creation, and accommodating both novice and expert users.

• SIRE Video Plus: time-stamp and index your recordings, and make them

available to the public immediately at the click of a button.

• SIRE Minutes Plus: easily record roll call, speaker notes, motions, and votes.
• SIRE Committee Manager: track appointments, election periods, and

availability for re-election of different entities within your organization.

• SIRE Forms: create, distribute, process, store, and retrieve custom forms online.
• SIRE Workflow: accommodate a virtually unlimited number of workflow

processes simultaneously and there is no limit to the complexity of each workflow.

• SIRE Retention Manager: create retention schedules for different

document types and stay compliant with archival laws and regulations.

SIRE Agenda Plus

making the complex, simple

SIRE Video Plus

making the complex, simple

SIRE Minutes Plus

the power of one

SIRE Forms

the power of one

SIRE Workflow

the power of one

Full Service Offering

making the complex, simple

• Needs Assessment
• System Design
• Project Management
• Implementation Services
• Training
• Hardware

Recommendation

• Organizational Mgmt.
• Customization
• Support
• Return on Investment
• Analysis
• Installation
• Consulting

SIRE Project Management

Close Control Execute Plan Initiate

Decide! Act! Orient!

SIRE

SIRE Project Lifecycle

SIRE Project Tools

Sales Hand-Off Document

• 1. Organization (Sponsors, Stakeholders, Key Persons)
• 2. Project Description
• 3. Departments Involved
• 4. License, Service Breakdown
• 5. High-level Project Timeline
• 6. Scope of Services
• 7. Functional Requirements (RFP)
• 8. Purchase Order

Project Plan

• 1. Project Overview
• 2. Project Scope Statement
• 3. Project Deliverables
• 4. Project Assumptions
• 5. Project Constraints
• 6. Project Roles and Responsibilities
• 7. Communication Plan
• 8. Risk and Asset Management
• 9. Issues and Change Management
• 10. Milestones / Payment Milestones
• 11. Baseline Schedule
• 12. Testing and Acceptance
• 13. Product Acceptance & Sign-off
• 14. Out of Scope
• 15. Future Plans

Communication Methods

1. Status Reports 2. Meeting Recaps 3. Action Item Assignment Lists

Site Visit Trip Reports

1. Pre–Trip Task Assignment

• Customer Sign-Off

2. Post Trip Deliverable Rpt

• Customer Sign-Off

Lessons Learned

1. Post Project Review

• Customer Evaluation
• What Was Successful
• What Requires

Improvement

• Gain Consensus on Project Outcomes
• Assemble the Best Team Possible
• Develop a Comprehensive, Viable Plan and Keep it Up to Date
• Have a Realistic Schedule
• Develop a Phased Approach
• Remember to Gather Input – People Count
• Gain the Formal and On-Going Support of Management and Stakeholders
• Be Willing to Change and Adapt
• Communicate, Communicate, Communicate
• Have an Open Perspective to Try Something New
• Be a Leader but be a Part of the Team

SIRE Methods to Success

SIRE Success Factors

Important Measurements of Success:

On Time Delivery

• Delivering the Project According to an Agreed Upon Schedule
• Managing Change Control and any Impact to Schedule

Within Budget Delivery

• Assurance that the Project Meets Forecasted Cost Estimates

High Quality Delivery

• The Product or End Result Must Meet the Project Agreed Objectives
• The Outcome Must Meet Both the Functional and Performance

Requirements Defined for Project

Most Important is a Our Clients Willingness to Provide a Reference!

Product Demonstration!

making the complex, simple

Contact Information

• Kris Painter
• Phone: 801-415-0608
• Email: kris.painter@hyland.com
• Troy Doller
• Phone: 801-415-0648
• Email: troy.doller@hyland.com