Welcome making the complex, simple Who We Are Hyland Software, Inc. - PowerPoint PPT Presentation

Welcome

making the complex, simple Who We Are Hyland Software, Inc. is a US based provider of award-winning document management and agenda & AV solutions specifically targeted to the needs of state and local government agencies.

making the complex, simple Solutions for Government Attorney’s Office SIRE FileCenter Courts SIRE WebCenter Clerk/Recorder Attorney’s Office SIRE Workflow Planning & Permits SIRE Capture Court Sheriff/Police SIRE Retention Management Engineering Recorder/Clerk SIRE SIRE Committee Manager Public Works Planning & Permits County Exec/City Manager SIRE Agenda Plus Utilities SIRE Video Plus Sheriff/Police Parks and Recreation SIRE Voting Engineering Assessor/Surveyor/Auditor SIRE Forms Purchasing SIRE Disaster Recove ry Finance SIRE Warehouse Sync Human Resources SIRE Active Review

making the complex, simple Our Customers

making the complex, simple From Small Cities to Large Counties SIRE SOLUTIONS MEET YOUR NEEDS City of population: 1,446 population: 100,000 City of Centennial, Irwindale, CO CA City of Las Maricopa population: 478,434 Vegas, NV population: 3,072,149 County, AZ

making the complex, simple SIRE Suite – Agenda Management SIRE Agenda Plus : saves your entire organization time and money by ‣ streamlining the agenda creation process, facilitating rapid meeting Minutes creation, and accommodating both novice and expert users. SIRE Video Plus: time-stamp and index your recordings, and make them ‣ available to the public immediately at the click of a button. SIRE Minutes Plus: easily record roll call, speaker notes, motions, and votes. ‣ SIRE Committee Manager: track appointments, election periods, and ‣ availability for re-election of different entities within your organization. SIRE Forms: create, distribute, process, store, and retrieve custom forms online. ‣ SIRE Workflow: accommodate a virtually unlimited number of workflow ‣ processes simultaneously and there is no limit to the complexity of each workflow. SIRE Voting Plus: electronic voting, motion making, speaker control and ‣ integrated document and attachment viewer.

making the complex, simple Product Suite - Agenda SIRE Agenda Plus : saves your entire organization time and money by ‣ streamlining the agenda creation process, facilitating rapid meeting Minutes creation, and accommodating both novice and expert users. SIRE Video Plus: time-stamp and index your recordings, and make them ‣ available to the public immediately at the click of a button. SIRE Minutes Plus: easily record roll call, speaker notes, motions, and votes. ‣ SIRE Committee Manager: track appointments, election periods, and ‣ availability for re-election of different entities within your organization. SIRE Forms: create, distribute, process, store, and retrieve custom forms online. ‣ SIRE Workflow: accommodate a virtually unlimited number of workflow ‣ processes simultaneously and there is no limit to the complexity of each workflow. SIRE Retention Manager: create retention schedules for different ‣ document types and stay compliant with archival laws and regulations.

making the complex, simple SIRE Agenda Plus

making the complex, simple SIRE Video Plus

the power of one SIRE Minutes Plus

the power of one SIRE Forms

the power of one SIRE Workflow

making the complex, simple Full Service Offering Needs Assessment Organizational Mgmt. ‣ ‣ System Design Customization ‣ ‣ Project Management Support ‣ ‣ Implementation Services Return on Investment ‣ ‣ Training Analysis ‣ ‣ Hardware Installation ‣ ‣ Recommendation Consulting ‣

SIRE Project Management

SIRE Project Lifecycle Orient! Initiate Decide! Close Plan SIRE Execute Control Act!

SIRE Project Tools Sales Hand-Off Document Communication Methods 1. Organization (Sponsors, Stakeholders, Key Persons) 1. Status Reports 2. Project Description 2. Meeting Recaps 3. Departments Involved 3. Action Item Assignment Lists 4. License, Service Breakdown 5. High-level Project Timeline 6. Scope of Services 7. Functional Requirements (RFP) Site Visit Trip Reports 8. Purchase Order Project Plan Pre – Trip Task Assignment 1. 1. Project Overview • Customer Sign-Off 2. Project Scope Statement 3. Project Deliverables 2. Post Trip Deliverable Rpt 4. Project Assumptions • Customer Sign-Off 5. Project Constraints 6. Project Roles and Responsibilities 7. Communication Plan Lessons Learned 8. Risk and Asset Management 1. Post Project Review 9. Issues and Change Management  Customer Evaluation 10. Milestones / Payment Milestones  11. Baseline Schedule What Was Successful 12. Testing and Acceptance  What Requires 13. Product Acceptance & Sign-off Improvement 14. Out of Scope 15. Future Plans

SIRE Methods to Success • Gain Consensus on Project Outcomes • Assemble the Best Team Possible • Develop a Comprehensive, Viable Plan and Keep it Up to Date • Have a Realistic Schedule • Develop a Phased Approach • Remember to Gather Input – People Count • Gain the Formal and On-Going Support of Management and Stakeholders • Be Willing to Change and Adapt • Communicate, Communicate, Communicate • Have an Open Perspective to Try Something New • Be a Leader but be a Part of the Team

SIRE Success Factors Important Measurements of Success: On Time Delivery • Delivering the Project According to an Agreed Upon Schedule • Managing Change Control and any Impact to Schedule Within Budget Delivery • Assurance that the Project Meets Forecasted Cost Estimates High Quality Delivery • The Product or End Result Must Meet the Project Agreed Objectives • The Outcome Must Meet Both the Functional and Performance Requirements Defined for Project Most Important is a Our Clients Willingness to Provide a Reference!

making the complex, simple Product Demonstration!

Contact Information ‣ Kris Painter Phone: 801-415-0608 ‣ Email: kris.painter@hyland.com ‣ ‣ Troy Doller Phone: 801-415-0648 ‣ Email: troy.doller@hyland.com ‣