Welcome! Departmental Policies and Procedures Training 2011 - PowerPoint PPT Presentation

Salt Lake Community College & HLC Welcome! Departmental Policies and Procedures Training 2011 Humanities, Language and Culture, American Sign Language / Interpreting Training

Welcome This presentation is to help you know and understand College/Department policy and procedure. Feel free to ask questions at any time!

Required Info Class Requirements • Syllabus • Grades • ePortfolio

Syllabus What you should know about your syllabus:  A copy of your syllabi should be given to the Humanities Division Office EACH semester . This is a requirement of both full-time and adjunct faculty.  Faculty should insure that each student receives a written syllabus the first day of attendance. Adhere to department photocopy policy by giving out only a “first page” of the syllabus, with the remainder available online in MyPage.  The syllabus should include an office, voice mail number, and a mailbox location where the instructor may be reached. Faculty should respond to students within 24 hours.

Syllabus There are a number of required items to include on the syllabus and we will be checking those regularly. Where can I find tips on how to write my syllabus and what should be included?  http://www.slcc.edu/innovation/docs/syll abus-checklist.pdf

Syllabus The Department Technology in the Classroom and Plagiarism policies must be posted on MyPage as part of the syllabus and students told about them on the first day of class.

Grading Policy What’s in a grade?  A grade must be awarded if a student is registered for your class, even if he/she never physically attended.  For an E grade, a Last Date of Attendance (LDA) must be entered. This can be the last assignment turned in or the first day of class for students who never attend.  All grades, and a detailed spreadsheet of how the grade was calculated MUST be turned in to the department office at the end of EACH semester. (electronic, hard copy, etc.)

Grading Policy Salt Lake Community College Grading Policies  Students must complete, by the end of the term, all courses for which they register. Students will be awarded letter grades with quality points used in GPA computation for work undertaken at SLCC.  All E grades are designated with the last date of attendance (LDA)  Final grades are due within three business days after the last day of finals. For additional information, contact the Department Office or Enrollment Services at (801) 957- 4298.

Grading Policy How do I know if a student qualifies for an “Incomplete” grade?  Incomplete grades may be given by instructors to students who cannot continue in class because of circumstances beyond their control (such as serious illness, death in the family, or change of employment) with proper documentation ;  Student must be passing the course at the time of incomplete grade request;  A substantial portion of a course must be completed (85%) before an incomplete is given  Adjunct instructors must obtain department chair approval

Grading Policy What happens after the Incomplete Grade has been issued?  Before receiving an ‘I’ grade, the student must work directly with the instructor to create an Incomplete contract for completing the classwork (obtained in the department office). The contract should specify (a) required work to be completed and/or tests to be taken, and (b) time allowed for requirements to be completed; time may not exceed one year from the time the ‘I’ grade was received. Student should not re-register for the class, but should work directly  with the instructor to complete the contract.  The student who fails to fulfill the contract by the agreed upon deadline will (a) have their ‘I’ grade changed to the grade of ‘E’ (failing), and (b) be required to retake the class in order to receive credit. An incomplete must be resolved before the student will be permitted to register for the same course again.

Grading Policy Grade Changes  If you need to change a grade for any reason, you may do so by either: 1) emailing FacultyGradeChange@slcc.edu, or 2) contacting the office.  You will need to provide the semester, CRN of the course, student S# and name, what the current grade is and what it should be changed to.

Final Exams Final Exams may only be given during official final exam week. You may not give final exams on the last day of class.

Final Exams Where do I find the Final Exam Schedule?  http://www.slcc.edu/schedule/index.asp  Under “Registration Guide”, you will find printable versions of the Final Exam schedules for the current and upcoming semesters.

ePortfolio What your syllabus should say about the ePortfolio:  General Education ePortfolio Each student in General Education courses at SLCC will maintain a General Education ePortfolio. Instructors in every Gen Ed course will ask you to put at least one assignment from the course into your ePortfolio, and accompany it with reflective writing. It is a requirement in this class for you to add to your ePortfolio.  Your ePortfolio will allow you to include your educational goals, describe your extracurricular activities, and post your resume. When you finish your time at SLCC, your ePortfolio will then be a multi-media showcase of your educational experience.  For detailed information including a Student ePortfolio Handbook, video tutorials for each ePortfolio platform, classes, locations and times of free workshops and other in-person help, visit http://www.slcc.edu/gened/eportfolio.

ePortfolio What is an ePortfolio?  It is now a requirement in all General Education courses for all students to create and ePortfolio that contains their significant assignments.  The ePortfolio Faculty Handbook can be found here: http://www.slcc.edu/gened/eportfolio/FacEPortfolioMa nual.pdf  3 supported ePortfolio platforms are: www.yola.com 1. www.weebly.com 2. www.wordpress.com 3.

ePortfolio What is a “signature assignment?”  Instructors in every Gen Ed course will ask their students to put at least one assignment from the course into their ePortfolio, and accompany it with reflective writing. It is a requirement in the class for them to add to their ePortfolio.

Student Related Policy Registration, Privacy and Student Code of Conduct Information Adds/Drops/Withdrawals • FERPA • Student Code of Conduct •

Adds/Drops/Withdrawals Adds  Classes may be added during the scheduled registration periods. Students hoping to add a class that is closed are encouraged to continue viewing seat availability through the MyPage student portal.  Instructors are NOT allowed to add students to a full class. If you feel there is an exception to be made, it must be brought to the department chair, and a decision will be made.

Adds/Drops/Withdrawals Drops  Students may drop classes until the published drop deadline.  Students dropping classes by the published deadline will receive a refund or adjustment of tuition according to the refund/adjustment schedule in the class schedule available online and on MyPage. No entry is made on the student’s permanent record for classes dropped by the published deadline.  Please drop students who do not attend the first two classes so that people who are on the Wait List may add your class before the last day to add.

Adds/Drops/Withdrawals Department Withdrawal Policy  If a student has not completed 80-85% of the course requirements or does not wish to receive an incomplete, or if you are not willing to work with the student, and the student has the same kind of reasons acceptable for an incomplete (see above), then, and only then, may you offer a late withdrawal from the course. Withdrawals past the last day to withdraw on the class schedule MUST have met with you as their instructor, and your reasons need to be documented to the chair in an email.  Poor performance alone is not an acceptable reason for a late withdrawal. Students who did not work in the class should receive the grade they earned.

Adds/Drops/Withdrawals SLCC Withdrawal Policy  Students may withdraw from classes after the third week through the ninth week of a semester or within the first 60% of a 7 1/2 week term. For sessions shorter than 7 ½ weeks, see deadlines published on MyPage and in the class schedule. Withdrawal from class after the third week of the semester or 20% of the term will be shown as a ‘W’ on the transcript and will not be calculated in the grade point average. No tuition refund/adjustment will be made for withdrawals.  Exceptions to the withdrawal deadline may be granted by a Department/Division Chair or Dean, Dean of Students, or the Disability Resource Center in extenuating circumstances with appropriate documentation . No exceptions will be granted after final exams have been given.

FERPA The Family Educational Rights and Privacy Act  FERPA affords students certain rights with respect to their educational records.  FERPA requires that we do not discuss student grades or coursework with anyone other than the student. This means by law you must not talk to a parent or guardian unless the student has authorized this in writing.  For more detailed information, visit http://www.slcc.edu/enrollmentservices/misc /FERPA.asp