Welcome! Departmental Policies and Procedures Training 2011 - - PowerPoint PPT Presentation
Salt Lake Community College & HLC Welcome! Departmental Policies and Procedures Training 2011 Humanities, Language and Culture, American Sign Language / Interpreting Training Welcome This presentation is to help you know and
2011 Humanities, Language and Culture, American Sign Language / Interpreting Training
Salt Lake Community College & HLC Departmental Policies and Procedures Training
Feel free to ask questions at any time!
A copy of your syllabi should be given to the
Humanities Division Office EACH semester. This is a requirement of both full-time and adjunct faculty.
Faculty should insure that each student receives a
written syllabus the first day of attendance. Adhere to department photocopy policy by giving out only a “first page” of the syllabus, with the remainder available online in MyPage.
The syllabus should include an office, voice mail
number, and a mailbox location where the instructor may be reached. Faculty should respond to students within 24 hours.
http://www.slcc.edu/innovation/docs/syll
abus-checklist.pdf
A grade must be awarded if a student is registered
for your class, even if he/she never physically attended.
For an E grade, a Last Date of Attendance (LDA)
must be entered. This can be the last assignment turned in or the first day of class for students who never attend.
All grades, and a detailed spreadsheet of how the
grade was calculated MUST be turned in to the department office at the end of EACH semester. (electronic, hard copy, etc.)
Grading Policy
Students must complete, by the end of the term, all
courses for which they register. Students will be awarded letter grades with quality points used in GPA computation for work undertaken at SLCC.
All E grades are designated with the last date of
attendance (LDA)
Final grades are due within three business days after the
last day of finals. For additional information, contact the Department Office or Enrollment Services at (801) 957- 4298.
Grading Policy
Incomplete grades may be given by instructors to students
who cannot continue in class because of circumstances beyond their control (such as serious illness, death in the family, or change of employment) with proper documentation;
Student must be passing the course at the time of
incomplete grade request;
A substantial portion of a course must be completed (85%)
before an incomplete is given
Adjunct instructors must obtain department chair approval
Grading Policy
Before receiving an ‘I’ grade, the student must work directly with
the instructor to create an Incomplete contract for completing the classwork (obtained in the department office). The contract should specify (a) required work to be completed and/or tests to be taken, and (b) time allowed for requirements to be completed; time may not exceed one year from the time the ‘I’ grade was received.
Student should not re-register for the class, but should work directly with the instructor to complete the contract.
The student who fails to fulfill the contract by the agreed upon
deadline will (a) have their ‘I’ grade changed to the grade of ‘E’ (failing), and (b) be required to retake the class in order to receive
permitted to register for the same course again.
Grading Policy
If you need to change a grade for any
reason, you may do so by either: 1) emailing FacultyGradeChange@slcc.edu,
You will need to provide the semester,
CRN of the course, student S# and name, what the current grade is and what it should be changed to.
Grading Policy
http://www.slcc.edu/schedule/index.asp Under “Registration Guide”, you will find
printable versions of the Final Exam schedules for the current and upcoming semesters.
Final Exams
General Education ePortfolio
Each student in General Education courses at SLCC will maintain a General Education ePortfolio. Instructors in every Gen Ed course will ask you to put at least one assignment from the course into your ePortfolio, and accompany it with reflective writing. It is a requirement in this class for you to add to your ePortfolio.
Your ePortfolio will allow you to include your educational goals,
describe your extracurricular activities, and post your resume. When you finish your time at SLCC, your ePortfolio will then be a multi-media showcase of your educational experience.
For detailed information including a Student ePortfolio Handbook,
video tutorials for each ePortfolio platform, classes, locations and times of free workshops and other in-person help, visit http://www.slcc.edu/gened/eportfolio.
ePortfolio
It is now a requirement in all General Education courses
for all students to create and ePortfolio that contains their significant assignments.
The ePortfolio Faculty Handbook can be found here:
http://www.slcc.edu/gened/eportfolio/FacEPortfolioMa nual.pdf
3 supported ePortfolio platforms are: 1.
www.yola.com
2.
www.weebly.com
3.
www.wordpress.com
ePortfolio
Instructors in every Gen Ed course will ask
their students to put at least one assignment from the course into their ePortfolio, and accompany it with reflective writing. It is a requirement in the class for them to add to their ePortfolio.
ePortfolio
Student Related Policy
Classes may be added during the scheduled
registration periods. Students hoping to add a class that is closed are encouraged to continue viewing seat availability through the MyPage student portal.
Instructors are NOT allowed to add students to
a full class. If you feel there is an exception to be made, it must be brought to the department chair, and a decision will be made. Adds/Drops/Withdrawals
Students may drop classes until the published drop
deadline.
Students dropping classes by the published deadline
will receive a refund or adjustment of tuition according to the refund/adjustment schedule in the class schedule available online and on MyPage. No entry is made on the student’s permanent record for classes dropped by the published deadline.
Please drop students who do not attend the first two
classes so that people who are on the Wait List may add your class before the last day to add.
Adds/Drops/Withdrawals
If a student has not completed 80-85% of the course
requirements or does not wish to receive an incomplete, or if you are not willing to work with the student, and the student has the same kind of reasons acceptable for an incomplete (see above), then, and only then, may you offer a late withdrawal from the course. Withdrawals past the last day to withdraw on the class schedule MUST have met with you as their instructor, and your reasons need to be documented to the chair in an email.
Poor performance alone is not an acceptable
reason for a late withdrawal. Students who did not work in the class should receive the grade they earned.
Adds/Drops/Withdrawals
Students may withdraw from classes after the third week
through the ninth week of a semester or within the first 60% of a 7 1/2 week term. For sessions shorter than 7 ½ weeks, see deadlines published on MyPage and in the class schedule. Withdrawal from class after the third week of the semester or 20% of the term will be shown as a ‘W’ on the transcript and will not be calculated in the grade point average. No tuition refund/adjustment will be made for withdrawals.
Exceptions to the withdrawal deadline may be granted
by a Department/Division Chair or Dean, Dean of Students, or the Disability Resource Center in extenuating circumstances with appropriate
final exams have been given.
Adds/Drops/Withdrawals
FERPA affords students certain rights with
respect to their educational records.
FERPA requires that we do not discuss student
grades or coursework with anyone other than the student. This means by law you must not talk to a parent or guardian unless the student has authorized this in writing.
For more detailed information, visit
http://www.slcc.edu/enrollmentservices/misc /FERPA.asp
The Student Code outlines a series of
procedures to follow regarding student complaints against faculty and faculty complaints against students.
It is imperative that all faculty familiarize
themselves with this document so that your rights are protected.
Procedures against students begin on p. 22;
against faculty on p. 28.
The code is located at:
http://www.slcc.edu/policies/docs/Student_C
Student Code of Conduct
Employee Related Policy
Please update your emergency contacts
alerts for college closures, emergencies,
provide.
College Closures are usually posted on
the homepage (www.slc.edu) If you are not near a computer, or if the homepage does not have an announcement, you can call (801) 957-INFO (4636) for the latest updates.
Emergency Contact Info
Book orders are due to the bookstore for
upcoming semesters at the halfway point of the current semester.
If you are responsible for the textbook for your
class, please respond to the book order request as soon as possible to ensure the correct text and correct amount of textbooks are ordered.
If you find yourself in need of a Desk Copy (free
copy of the textbook for your class), please let the
the publisher.
All instructors are required to provide contact
information for their students. SLCC issues a MyPage (someone@mymail.slcc.edu) email address for this purpose.
Please make sure you keep this mailbox clear so that
the department and your students can get in touch with you. Empty your email on a regular basis.
You may forward your mymail.slcc.edu account to
another email service (i.e. gmail, yahoo, hotmail), but please keep up on your SLCC related emails.
Also, please answer your emails promptly (within 24
hours for most purposes), as this is one of the main sources of communication from the department and students.
As soon as possible you should contact the main office via email
Cherie.Lindhardt@slcc.edu or Caitlin.Prentice@slcc.edu
Faculty absences for a limited number of days, with beforehand
knowledge, should be covered by a substitute or a planned class
division/department chair for planned absences. Chairs have prerogative to approve/deny absences from the classroom.
The faculty member should report emergency cancellations of
classes to the division/department office. If no substitute is available, students should be contacted by the faculty member
telephone, if time permits.
The full official SLCC Class Cancellation Policy can be found
2009.pdf
Class Cancellation Policy
If you have an evening section, you must
meet for the full time (with the exception
you are not fulfilling the terms of your Teaching Agreement and may be docked pay, and/or not assigned classes for future semesters.
Evening Class Sessions
http://rwdacad01.slcc.edu/AdjunctAnswers/ http://www.slcc.edu/innovation/FTLC.asp These sites have useful information about
policies and procedures, and who to contact for after hours issues.
Website Information
The Faculty Teaching and Learning
Center (FTLC) addresses the issues of teaching, learning, and of faculty development in pedagogy.
The FLTC serves both full-time and adjunct
faculty from every campus. It is faculty led and driven.
More information on their website:
http://www.slcc.edu/innovation/FTLC.asp
Website Information