WELCOME! Photo by Harv Lake The Human Resources Website - - PowerPoint PPT Presentation

WELCOME!

Photo by Harv Lake

The Human Resources Website www.umwestern.edu

Important Information is available:

• New Employee Welcome Information
• Benefits Overview and Contact Information
• Training and Development Opportunities
• Payroll and Pay Schedule Information
• Personnel Policies and Procedures
• Answers to Frequently Asked Questions

Overview of Benefits

• Pay Periods
• Cyberbear
• Work Hours
• Reasonable Accommodation
• Holidays
• Annual Leave
• Sick Leave
• Tuition Waiver
• Public Service Loan Forgiveness Program
• Mediation Services
• Montana Western is a Tobacco-Free Campus

Pay Periods

• Contract Administrators, Contract Professionals, Faculty, and individuals on

Letters of Appointment are paid monthly.

• Classified, Skilled Crafts and Temporary Staff are paid on a biweekly basis (every
• ther Wednesday).
• Student Employees are paid monthly.
• Sign Up for Direct Deposit for convenient payroll deposits to your bank account.

Work Hours

• Normal office hours are 8:00 am to 5:00 pm, Monday-Friday, except for University

holidays.

• The actual hours you work may vary, depending on the needs of your Department.
• You may also be permitted to work an alternative schedule, with your supervisor’s

approval, to accommodate your needs and the needs of the University.

Reasonable Accommodations

• Requests for reasonable workplace accommodations should be directed to Human

Resource Services.

• Documentation is required from an appropriate medical source establishing the

disability.

• Requested accommodations should be necessary to perform essential functions of

the position.

Observed Holidays

• New Year’s Day - January 1
• Martin Luther King, Jr. Day - Third Monday in January
• Lincoln’s and Washington’s Birthdays - Third Monday in February
• Memorial Day - Last Monday in May
• Independence Day - July 4
• Labor Day - First Monday in September
• State General Election Day - First Tuesday in November on even-numbered years
• Veterans Day - November 11
• Thanksgiving Day - Fourth Thursday in November
• Friday following Thanksgiving Day (exchanged for Columbus Day holiday)
• Christmas Day - December 25

Holidays- Continued

• Holidays occurring on a Saturday are observed on the preceding Friday.
• Holidays occurring on a Sunday are observed on the following Monday.
• Holiday benefits are paid to eligible faculty and staff at the regular rate for up to

eight hours or equivalent paid time off of up to eight hours.

• Holidays occurring during approved paid absences will not be charged against

accrued annual, sick, or military leave.

Annual Leave

• Faculty on fiscal year appointments and administrators with academic rank whose

appointment is .5 FTE or greater accrue annual leave on a monthly basis of 14 hours per month.

• Contract professionals and administrators accrue annual leave at the rate of 10

hours per month.

• Classified staff accrue annual leave on a bi-weekly basis which is 4.62 hours in a bi-

weekly period.

Sick Leave

• Generally, all positions, except faculty, employed for less than a full academic year

are eligible to earn sick leave credits.

• Sick leave is defined as a leave of absence with pay for a sickness suffered by a

faculty or staff member or an immediate family member.

• Sick leave can be used for conditions such as:
• illness, injury, medical disability
• maternity/paternity-related absence
• medical/dental/visual examination or treatment
• care of or attendance to an immediate family member
• death or funeral attendance for an immediate family member
• Accrued sick leave is paid out at 25% at termination if 90 days of employment have

been completed.

• Accrual is 8 hours per month or 3.69 hours/bi-weekly (1.0 FTE).

Faculty-Staff Tuition Waiver

• Eligible faculty and staff (non-temporary, non-probationary and working at least .75

FTE) are entitled to a waiver of in-state tuition for regular courses of study at the University of Montana Western.

• Supervisor approval is required. In this case, employees are required to record

annual leave or leave without pay during their absence from work.

• Faculty and staff members who terminate during the academic semester in which

they receive a waiver will be required to reimburse the University for the value of the tuition waiver.

• If your FTE goes below .75 during the academic semester, you will be required to

reimburse the University for the value of the tuition waiver.

Public Service Loan Forgiveness Program

• Must work at least 30 hours per week for 10 years at a Government Agency or a

501 (c) 3 Non-Profit while making full, on-time monthly payments toward the loan(s).

• Does not have to be consecutive years nor the same organization for all 10 years.
• Have the remainder of your loan forgiven at the end of the 10 years (not taxed on

the forgiven amount).

• Must have qualifying types of loans, servicer and repayment plan.
• Bring your completed form to the HRS office for the validation process.
• Visit the Public Service Loan Forgiveness Program website for more information.

Mediation Services

• Provides a safe and confidential forum to resolve workplace issues.
• Mediators maintain a neutral position.
• Solutions are mutually decided and address both parties’ needs.
• FREE and available to all University of Montana Western employees.
• A great way to address problems before they become bigger issues.

UMW is a Tobacco-Free Campus

• UMW became a tobacco-free campus (via policy 100.1), in 2011 in order to provide

a safe and healthy environment for our employees, students, and visitors.

• This prohibits tobacco use in or on property owned, leased, or used for specific

events by the University of Montana Western or any of its components.

• For the purpose of this policy, “tobacco” includes any lighted or unlighted cigarette,

cigar, pipe, bidi, clove cigarette, smokeless or spit tobacco, dissolvable tobacco, hookah shisha, snuff or snus, kreteks, and cigarillos.

Do you have any questions? We’re happy to help.

CONTACT HUMAN RESOURCE SERVICES Office: James Short Administration Building Phone: 406-683-7010 Website: www.umwestern.edu