Welcome! To the Partnering in Safety Excellence Orientation on the - PDF document

Recommended RESAP Changes – Pending Board Approval Welcome! To the Partnering in Safety Excellence Orientation on the New National Safety Program Safety Professionals and Area Administrators Web Conference Thursday, November 18, 2010 How to Submit Your Question Step 1: Type in your Step 2: Click on the Send question here. button. Preliminary Presentation for NSAPE Recommendations (DRAFT ) 11.03.10– Internal Review Only Preliminary Presentation for NSAPE Recommendations (DRAFT ) 11.03.10– Internal Review Only

Today’s Moderator Ginny Gettemeier Beauchemin Management Consultant, NRECA National Consulting Group 4 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) Polling Question ► Which of these best describes your role in cooperative safety? o Co-op safety professional o Co-op leader (CEO, GM, Operations Director) o Statewide area administrator o Other 5 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) Today’s Presenter Henry Cano Senior Principal NRECA National Consulting Group 6 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010)

Presentation Outline � Introduction/guiding principles ► Leadership commitment ► Refinements to formal assessment process ► Self-assessment process ► Safety improvement plan ► Summary of key procedural and timing issues ► Safety support considerations ► Summary of training initiatives 7 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) New Program Name Rural Electric Safety Achievement Program 8 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) The Safety Cycle Assessment Planning Measurement 9 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010)

Key Changes ► Formal leadership commitment ► Safety improvement plan ► Annual self-assessment ► Refined performance measures ► Refinements to formal assessment 10 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) Guiding Principles Safety is embraced as a core value • Actions and decisions reflect a fundamental and unwavering commitment to safety at all levels of the cooperative • Cooperative leadership accepts accountability for a culture that drives safety performance Cooperative leaders and employees own the systems and processes that create a safe working environment Safety systems, as a shared responsibility, focus on enhancing safe • behaviors and reducing unsafe acts and risks to injury • Leaders commit to an environment in which all employees are owners of the safety culture 11 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) Presentation Outline � Introduction/guiding principles � Leadership commitment ► Refinements to formal assessment process ► Self-assessment process ► Safety improvement plan ► Summary of key procedural and timing issues ► Safety support considerations ► Summary of training initiatives 12 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010)

Formal Leadership Commitment ► Adopt the guiding principles ► Complete the formal assessment (3 year cycle) ► Develop an annual safety improvement plan ► Commit to ongoing training ► Commit to an annual performance measurement update 13 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) Overview – Leadership Commitment (LC) Process CEO/GM decides to Investigate program entry (new entry/ desire more Cooperative.com information) RESAP page Leadership commitment PDF Documents Can seek information Safety improvement plan Reviews leadership from applicable safety commitment narrative and professional Other program documents other support documents Online System Enters online Decides to Why make commitment? program enter program Answer key questions Leadership commitment survey What am I committing to? if necessary Program application survey How does the process work? On-site assessment survey CEO/GM selects LC survey Performance measures survey Area Administrator CEO/GM Leadership Commitment Survey Program Manager � � � � Guiding principles � � � � Formal 3 year assessment � � � � Annual safety improvement plan Email sent confirming program entry � � � � Assess ongoing training Signed LC Document � � Annual update of performance Print out PDF copy of LC for Post/file at � � CEO/GM provides End measures electronic signature CEO/GM signature cooperative � � � � Electronic signature 14 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) Leadership Commitment ► Primary purpose of the leadership commitment is to: • Emphasize and energize top leadership engagement towards improving safety results. • Provides an important “first step” for maximizing commitment at all levels of the organization • Provides a foundation for a continuous safety improvement process • Not meant to imply that cooperative leaders have lacked commitment in the past � Emphasis on re-energizing and building momentum towards future expectations 15 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010)

Sample Board Resolution and Policies ► Cooperative boards will be encouraged to use the normal board resolution process to show board leadership support Example (will be available on Cooperative.com RESAP page) RESOLUTION ON SAFETY WHEREAS, XYZ Cooperative places a high value on maintaining a safe environment for employees and members, and WHEREAS, the Board believes that taking proactive steps will help improve the cooperative’s safety performance, NOW THEREFORE BE IT RESOLVED, that the Board of XYZ Cooperative hereby adopts a leadership commitment to the Rural Electric Safety Achievement Program (RESAP). 16 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) Presentation Outline � Introduction/guiding principles � Leadership commitment � Refinements to formal assessment process ► Self-assessment process ► Safety improvement plan ► Summary of key procedural and timing issues ► Safety support considerations ► Summary of training initiatives 17 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010) Refinements to Formal Assessment ► 2010 application and on-site assessment surveys (distribution and generation) will continue to be utilized in 2011 • Slight modifications for regulatory standards and process changes • Single-point accreditation scoring eliminated • New evaluation criteria applied • New performance measures • New summary report roll-out ► Optional approaches to on-site assessment: • Unannounced • Section-based assessment over pre-determined time period 18 Orientation on Enhanced RESAP, contents pending NRECA Board approval (Nov. 18, 2010)