Welcome! October 2015 Quarterly Meeting Jacquie Vargas - - PowerPoint PPT Presentation

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Welcome! October 2015 Quarterly Meeting Jacquie Vargas - - PowerPoint PPT Presentation

Apr 03, 2023 133 likes •751 views

Welcome! October 2015 Quarterly Meeting Jacquie Vargas Communications Manager Facilities Services E-mail: jmvarga5@Central.UH.EDU Building Operational Inspections Ray Mosley Liliana Simmonds Inspection Program Manager Inspection Program

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Welcome! October 2015 Quarterly Meeting

Jacquie Vargas

Communications Manager Facilities Services E-mail: jmvarga5@Central.UH.EDU

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Building Operational Inspections

Ray Mosley

Inspection Program Manager Facilities Services E-mail: rmosley@Central.UH.EDU

Liliana Simmonds

Inspection Program Manager Facilities Services E-mail: lsimmond@Central.UH.EDU

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Facilities Services Inspection Program

Expanded Custodial Service Inspection General Maintenance Inspection Mechanical Maintenance Inspection Facilities Services Inspection Team - currently 5 members

Ray Mosley, Manager Miquel Elizondo, General Maintenance Inspector Beverly Ross, Custodial Contract Coordinator/Inspector David Simons, Custodial Contract Coordinator/Inspector Rey Tajonera, Mechanical Maintenance Inspector

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Facilities Services Inspection Program

Expected Outcomes of the Inspection Program Provide a quantitative measurement of performance Data accumulated will be used for CQI Another tool for measuring/evaluating vendors performance Ensure consistent level of service – campus wide FS Department will become more proactive

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Facilities Services Inspection Program University of Houston- Main Campus

Metroclean SHRL Melcher Cemo CBB JD Armistead HBS STL S&R 1 Parking Garages Marcis & Assoc. College of Pharmacy CRWC Student Center AD Bruce Food & Dining VenuWorks/Aramark Athletics Facilities Cullen Performance Hall U of H Custodial Staff Remaining Buildings

  • n Campus

Exceptions: Hilton Hotel (non E&G Spaces) Center for Public Broadcasting

Contracted Custodial Services

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Facilities Inspections - Process

 Buildings are randomly chosen/minimum of one inspection (ea.) per quarter.  Each category has a customized inspection form.  Inspections provides a quantitative score based on a scale of 1 to 100%.  Deficiencies are noted on the reports/pictures are provided when needed.  When the inspections are completed the forms are uploaded to SharePoint.

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Facilities Inspections - Process

 Custodial deficiencies A copy of the inspection form is given to the service provider Follow up inspections (if needed) within two weeks.  General Maintenance and Mechanical Deficiencies For E & G spaces - work orders are generated, unless deficiency is College or Department’s responsibility, then Building Coordinator is notified. Follow up inspection is done when work order is complete For Auxiliary Department - a list of deficiencies is provided to designated person for review and action.  Life Safety Issues When identified, are escalated immediately to the appropriate shop; Building Coordinator will be notified.

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SharePoint – Facilities Inspection

 Inspections reports are uploaded to SharePoint.  Building Coordinators will be notified by e-mail when the report has been uploaded.  Building Coordinators and other designated staff will be able to access their respective building(s).  Link from Plant Ops website (Building Coordinators Section).  Building Inspectors are available to meet and discuss the results of inspections for your area. Demonstration of accessing Inspections reports on SharePoint

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Outage Notification Process Updates

Jacquie Vargas

Communications Manager Facilities Services E-mail: jmvarga5@central.uh.edu

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Outage Notification Process

  • Encourage PM to involve Building Coordinators

in their planning process

  • Building Coordinator Sign Off / Approval
  • Building Coordinators are our point of contact

for all users within a facility

  • It is important that we have two so please help

us fill in the blanks

  • Outage form updates
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Outage Notification Process

Questions?

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SLIDE 12

Kelly Buehler

Sr, Mgr, Construction Project, Facilities Planning and Construction E-mail: kbuehler@Central.UH.EDU

Winter Break Power Outages

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Winter Break Power Outages

Saturday, December 19, 6am – Sunday, December 20, 11pm STL & Fleming: All normal power and HVAC will be off for the duration

  • f the outage. Generator power will be available.

S&R 1, Agnes Arnold, Agnes Arnold Hall, PGH & Old Science: These buildings will experience a blip and be transferred to the secondary power feeder. Generator power will be available. Monday, December 28, 6am – Wednesday, December 30, 11pm STL, Fleming, S&R 1, Agnes Arnold, Agnes Arnold Hall, PGH & Old Science: All normal power and HVAC will be off for the duration of the

  • utage. Generator power will be available.
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Mike Wheeler

  • Sr. Project Manager, FMP, LEED A.P.

Facilities Services Email: mdwheel2@Central.UH.EDU

Winter Break Power Outages

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2015 Campus Winter Break Electrical Repairs

Multiple Preventive Maintenance and Repair Projects

These projects will impact the majority of the campus with multiple momentary electrical disruptions aka “Blips”.

  • Cougar Substation Annual Preventive Maintenance
  • Annual Preventive Maintenance, scheduled for every

four (4) years

  • Central Plant Annual Preventive Maintenance
  • Annual Preventive Maintenance, scheduled for every

four (4) years

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2015 Campus Winter Break Electrical Repairs

  • Cougar 1, 2 & 3 Feeder Electrical Repair and

Preventative Maintenance Project

To ensure future reliable electrical service to the campus.

  • These items are hold overs from the 2014 Winter Electrical

Repairs and Preventive Maintenance Project.

  • A report from our insurance carrier regarding the Cougar 1-3

electrical feeders has prompted the need for repairs to the campus electrical system.

  • Cullen College of Engineering 1
  • Replace three (3) 480 V, 333 KVA Single Phase Transformers.
  • Also shown on the report from our insurance carrier prompting

the need for repairs.

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2015 Campus Winter Break Electrical Repairs

Tentative Schedule for the Electrical Outage

Monday, December 28, 2015 Tuesday, December 29, 2015 Wednesday, December 30, 2015 Additional notifications will follow once project schedule has been developed.

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2015 Campus Winter Break Electrical Repairs Questions?

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Door Prize! And the winner is…

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Events Reservation Process & Communication Best Practices

Maria Honey

Asst Dir, Marketing & Comm, Auxiliary Services Operations E-mail: mhoney@Central.UH.EDU

James Pettijohn

Associate Dir, UC Services Student Centers E-mail: JGPettijohn@Central.UH.EDU

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Event Communications Best Practices

1.Is your program a high impact event?

  • Attract a lot of visitors causing traffic delays

(Residential move-in)

  • Close roads or campus entrances (March of Dimes)
  • Impact parking lots or garages (Football game days)
  • 2. Notify the campus.
  • Send an email
  • Place signage
  • Post it on social media
  • Share it with campus partners
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Event Communications Best Practices

  • 3. Emails
  • General and targeted emails
  • Specific subject line

“March for Babies – Sunday, April 26” vs. “March for Babies walk will impact campus lots and roads”

  • Clear message – details, maps
  • Consider the timing for distribution
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Event Communications Best Practices

  • 4. Distribution of emails
  • Sponsoring department should work with their communications

department

  • To send to all faculty, staff and/or students, make a request

through Ecomm

  • Or they can work through Ecomm to set up the message

– ecomm@uh.edu Email Requests: https://share.uh.edu/uit/Lists/RightNowSubmissions/NewForm.aspx

  • 5. Stay informed about campus events
  • UHOUTDOOREVENTS@LISTSERV.UH.EDU
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Event Communications Best Practices

Thank you!

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UH Outdoor Warning Siren System

Ginger Walker

Emergency Management Specialist-Planning and Business Continuity Department of Public Safety–Office of Emergency E-mail: GKWalker@Central.UH.edu

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FAQ

UH Outdoor Warning Siren System

Why do we have an Outdoor Warning Siren System?

The Outdoor Warning Siren System can alert you of an emergency indicating it is unsafe to be outdoors and you need to seek immediate shelter.

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UH Outdoor Warning Siren System

Outdoor Warning Siren System: Designed to alert persons on campus of an emergency situation that requires them to seek shelter indoors for their safety.

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FAQ

UH Outdoor Warning Siren System

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FAQ

UH Outdoor Warning Siren System

  • E-mail
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FAQ

UH Outdoor Warning Siren System

  • Text Messaging/Phone
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FAQ

UH Outdoor Warning Siren System

  • UH Emergency Website (www.uh.edu/emergency)
  • Update your emergency contact information through PASS and

MyUH https://myuh.uh.edu

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FAQ

UH Outdoor Warning Siren System

  • Office of Emergency Management Facebook page

(http://www.facebook.com/UHEMB)

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FAQ

UH Outdoor Warning Siren System

  • Office of Emergency Management Twitter page

(http://twitter.com/UHEMB)

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FAQ

UH Outdoor Warning Siren System

  • University of Houston main webpage
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FAQ

UH Outdoor Warning Siren System

  • Alertus beacons
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FAQ

UH Outdoor Warning Siren System

  • UH Redline App
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FAQ

UH Outdoor Warning Siren System

  • How to stay informed in the Houston area:
  • Stay tuned to Emergency Alert System (EAS) broadcasts
  • NOAA Weather Radio
  • Local news
  • Radio stations:
  • KTRH 740 AM
  • KUHF 88.7 FM
  • Listen to local officials
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FAQ

UH Outdoor Warning Siren System

www.uh.edu/oem

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FAQ

UH Outdoor Warning Siren System

Siren Sites

  • Near TLC Annex 2 and Parking Lot 8C
  • Top Level of the Welcome Center Parking Garage
  • Roof of Center for Public Broadcasting
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FAQ

UH Outdoor Warning Siren System

  • Siren Test
  • 1st Wednesday of every month at 1p.m.
  • Testing Duration – 10 Seconds
  • Look for announcement e-mails or go to

www.uh.edu/emergency

  • Don’t Forget
  • The siren cannot be heard inside

buildings.

  • Remind your building that the

siren alerts you to seek shelter.

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FAQ

UH Outdoor Warning Siren System

UH Office of Emergency Management www.uh.edu/oem

Kelly Boysen, B.S., M.A.G. Director, Emergency Management E-mail: krboysen@uh.edu Office: 713-743-2841 Chelsea McKeathen, B.A., M.P.A. Emergency Management Specialist E-mail: cmckeathen@uh.edu Office: 713-743-0341 Ginger Walker, B.A. Emergency Management Specialist Planning and Business Continuity E-mail: gkwalker@uh.edu Office: 832-842-0583

www.uh.edu/oem www.uh.edu/emergency

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Sustainability

Sarah Kelly

Sustainability Manager Office of Sustainability E-mail: smkelly5@central.uh.edu

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Sustainability Updates

  • Semester priorities
  • New developments
  • Sustainability Meetup Program
  • September and October
  • Sustainability Fest
  • Nov. 17, 11 a.m. to 1:30 p.m., Lynn Eusan Park
  • Seeking volunteers and sponsors
  • uh.edu/sustainfest
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Stay in touch

Newsletter: uh.edu/sustainablecoog Follow at /UHSustain uh.edu/sustainability sustainability@uh.edu gardening@uh.edu 832.842.9051

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Sustainability in the Workplace

Nikhil Schneider

Office and Team Lead Office of Sustainability E-mail: njschnei@central.uh.edu

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Sustainability in the Workplace: Overview

  • Building managers vs. building occupants
  • Managers have the easy job.
  • Behavior
  • Our unconscious habits generate needless waste.
  • Five priorities
  • Energy, waste, water, product consumption and transportation
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Sustainability in the Workplace: Energy

  • HVAC, lighting and plug loads
  • Lighting accounts for ~30% of an office building’s energy

usage.

  • Computers and office equipment
  • Leaving your computer and monitor on over the weekend

adds 2-6 pounds of CO2 to the atmosphere.

  • Negawatts
  • Established energy-saving practices will have continual,
  • ngoing benefits.
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Sustainability in the Workplace: Waste

  • Most “trash” isn’t actually trash
  • The EPA estimates that 75% of America’s waste stream is

recyclable.

  • Paper, cardboard, plastic, glass and aluminum
  • These items don’t belong in landfills.
  • Americans throw away enough aluminum every 3 months to

rebuild our entire commercial airline fleet.

  • Reduce, reuse and recycle
  • In that order!
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Sustainability in the Workplace: Water

  • Water is needed for everything
  • What is your water footprint?
  • Our lifestyle requires about 2,000 gallons of water per day.
  • Save water by saving energy
  • Thermoelectric plants use 25 gallons of water to produce
  • ne kWh of electricity.
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Sustainability in the Workplace: Product Consumption

  • Recyclable, recycled and responsibly sourced products
  • Look for Fair Trade, Green Seal, Energy Star, Animal Welfare

Approved and the Forest Stewardship Council labels.

  • Eat less meat
  • If Americans ate meat once less per week, it would save

an amount of water equal to the annual flow of the Colorado river!

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Sustainability in the Workplace: Transportation

  • Carpooling
  • Fewer cars on the road
  • Less wear and tear on your vehicle
  • Public transportation
  • 30 miles of METRO rails
  • Over 40 miles of rapid transit by bus
  • Bicycles
  • MPG: ∞
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Sustainability in the Workplace: Certification

  • Individual and office categories
  • Different tiers of achievement
  • Challenge yourself
  • Awareness of your sustainable habits in everyday life
  • Help make UH a leader in sustainability
  • We’re located in the energy capital of the world but can still

be a model sustainable institution.

832.842.9051 sustainability@ uh.edu w w w.uh.edu/sustainability

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Door Prize! And the winner is…

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Fire Safety Education Services

Chris McDonald

Fire Marshal Department of Public Safety E-mail: cjmcdonald@uh.edu

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Fire Extinguisher Training

  • UHFMO offers hands on training to any group on campus
  • Training lasts one hour

– What you will learn

  • Classes of fire
  • Extinguisher types
  • Fight fire vs. leaving
  • How to use an extinguisher
  • Practice what you learned
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Fire Extinguishers

  • Benefits

– Use new skills outside of work – Build confidence – Good afternoon class (especially on Fridays)

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Fire Evacuation Drills

  • Building Emergency Response Plan
  • Review of evacuation procedures
  • Assistance in creating procedures
  • On-site walk through
  • Testing the evacuation procedure (fire drill)

– Contact: cjmcdonald@uh.edu – 3-5866

  • Questions?
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4 Ways to FIX-IT

Jacquie Vargas

Communications Manager Facilities Services E-mail: jmvarga5@central.uh.edu

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4 Ways to FIX-IT

AccessUH > FIX-IT Call > (713) 74-FIXIT Email > fixit@uh.edu Text > fixit@uh.edu

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Door Prize! And the winner is…

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Thank you for coming.