Welcome/Intro board 7:00-7:05 Minutes approved Treasurer Report - - PowerPoint PPT Presentation

Welcome/Intro board 7:00-7:05 Minutes approved Treasurer Report 7:05-7:10 1st Co-VPs – Volunteers/Committees 7:10-7:25 WCPSS Volunteer Registration Communication: Sign Up Genius/Google Groups/Mentoring Parent Volunteers for Upcoming Events Band Camp: Parent Assistants, Parent Preview Uniforms and Spirit Wear Preview Football Preview (including new drop off/pick up notes) 2nd Co-VPs – Fundraising Status and Goals for 2013 7:25-7:30 PNC: Goals for 2013 7:35-7:45 Questions 7:45-8:00 Adjournment 8:00

Board Members

 President

Gerry Martinez de Andino

 Treasurer, Bookkeeper Karen Marchese – John Pride

Budget, Invoicing

 1st Vice Presidents

Robert Toler – Michael Bozzano Volunteers

 2nd Vice Presidents

Jeff Walls – Jamie Brooks Fund Raising

 Secretary

Beth Gaughan Recording

 Member at Large

Bryan Fazekas Special Projects Contact information on Website!

Committee Members

Currently Staffed:

 Uniforms and accessories - Beth Gaughan, Jane Krovetz, Jen

Flanagan

 Pit Crew Chief – Garrett Nigg  New Member Mentor - Sandy Mueller  Percussion Parent Liaison – Jen Flanagan, Jamie Brooks  Guard Parent Liaison – Beth Martinez de Andino  Webmaster - Byran Fazekas Website Special Project

Holly Springs Golden Hawks Regiment

TREASURERS REPORT- AUGUST 2013

FREE Show Shirt

(S, M, L, XL ,2XL)

Recorded in Class

1 FREE FREE Extra Show Shirt

(S, M, L, XL ,2XL)

$12.00 $ Shoes: Marching (sized at fitting)

(Circle one): M F Sizes 5-14, Wide and Half Sizes

GHR Hoodie

(S, M, L, XL ,2XL)

required $30.00* GHR Rain Poncho

(One Size Fits All)

Provided FREE GHR Bag required $19.00* $ Gloves: Regular

Clarinets/Flute/Piccolo

1 Provided FREE Gloves: SureGrip

All other instruments except Percussion

1 Provided FREE Extra Gloves regular suregrip $2.50 $3.50

Total A mount Due $

Checks

$

Check # payable to:

$

Cash HSHS Band Boosters

$

Student Account

$

*New Marchers hav e been billed $86 for shoes, hoodie and bag. required $37.00*

All Gloves Sized: S, M, L, XL (to be sized at fitting)

Given By

Balance Due Payments Submitted

Form Verified By:_______ $

Parent's Email:___________________________________________________________________ ITEM Size

Qty

Price Total

Date Rcv'd Rcv'd By

Student's Name:_____________________________________________Date:_______________ Instrument:_________________________________________________Grade:______________ Parent's Name:_________________________________ Phone:____________________________

2013 GHR Fairshare

Cost= $500 per Marcher What does Fairshare include: Individual Marcher: Band Camp Band Camp Lunches/ Dinners/ Snacks Marching Uniform/ Color Guard Costume Concessions during home football games GHR Regiment: Instructors- ex. Percussion, Guard, Marching Music Choreographer Competition Fees Transportation to and from competitions and parades

Volunteer Update

Quick Update on Activities!

WCPSS Volunteer Registration Communication: Sign Up Genius Football Preview (including new drop off/pick

up notes)

Upcoming Volunteer Opportunities

• 1. Band Camp
• 2. Parent Assistants Band Camp
• 3. Uniform Fitting
• 4. Football Game # 1

Uniform Fitting Preview

Dates: August 19 1 to 4pm

• Seniors & Juniors

August 20 1 to 4pm

• Sophomores

August 21 12 to 4pm

• Freshmen & New Marchers

Help Needed: Check Sign-Up Genius! You do not need to know how to sew!

Students need to wear a t-shirt and thin black athletic shorts under uniform bibs for fittings, and black crew socks to try marching shoes on. Show Shirts: Every year a new t-shirt is designed by the Band Council VP, based on the show

• theme. This year's theme is The Element of Four, and the shirt has been designed by Junior Ryan Wing.

All marchers receive one FREE show shirt, which is worn under their uniform bibs during football games and competitions. Since these events often happen back to back (Friday night / Saturday morning), we highly suggest that each marcher purchase an additional show shirt. We will be ordering these FREE show shirts so they will arrive in time for the Parent Preview next Friday, August 16. We will also take orders for everyone who wants to purchase a 2nd Show Shirt for their child, and parents who want to purchase one to wear to show your support of the Golden Hawks Regiment Marching Band! Spirit Wear: There has also been some discussion about other Spirit Wear for the Band, and it is currently under development. Keep checking the Google Groups for updates.

New Student Accessory Order Form.

Why we do what we do

 2012 White Oak Band Classic: Superior Rating AAAA  2011 Fuquay Varina Festival of the Bands: Grand Champions A/AA , Class

Champions AA

 2011 Lumberton Band Day: Grand Champions A/AA, Class Champions AA  2011 Christopher Newport University Captains Classic: 1st Place AAA  2010 Northern Nash Roundtable Tournament of Bands: Overall Grand Champion.  2009 Panther Creek Invitational: Class AA Champions  2008 Fuquay Varina Festival of the Bands: 1st Place AA  2007 White Oak Classic : 1st place percussion, 1st Place Marching and

Maneuvering.

Volunteer Update

• 1. Band member drop off and pick is now to be done at the front of the high school.

Please do not drop or pick off behind the school.

• 2. The band room and the area outside the band room (near the truck) will be off

limits to parents who are not wearing a volunteer badge. This will ensure quicker set up and breakdown pre and post game.

• 3. Volunteering opportunities
• 1. Band Camp Parent Assistants
• 2. Football Games ( 1st Game is August 30th)
• 3. Competitions (1st Competition is September 28th)
• 4. Why we need your help
• 1. In order for the band to be prepared to perform during the football game over

50 tasks must be completed by the volunteers. Many of those tasks will be need to be executed more than once during the night.

• Primary source of communications for classroom and marching

band

• Join at Goldenhawksband.org , Contacts page
• HSHS-Band Group: General band information
• HSHS GHR Group: Marching band information
• If in marching band, join both groups.
• Find Links at the bottom of each message that enable you to:
• Visit the Group website where you can change your email or review

past messages

• Unsubscribe
• Contact Sandy Mueller at sfmuellr@gmail.com with questions.

ARE YOU A NEW MEMBER!!

• Experienced Band Boosters paired with New Boosters
• Distributed the Band Booster Guide in PDF form
• New Boosters now have a “GoTo” person for questions
• If you are new and have not been contacted by a mentor, contact

Sandy Mueller at sfmuellr@gmail.com to be added. PROGRESS REPORT: 40 New Names on Sandy’s List Mailed Guide to 18 New Parents, spoken with 10 directly

Fund Raising Update Upcoming Opportunities to Raise Funds

• 1. Go Play Save Books
• 2. Spirit Cups
• 3. Yankee Candles (TBA)
• 4. Car Washes
• 5. Local Restaurant Spirit Nights

Fund Raising Update Upcoming Opportunities to Serve

• 1. Sprit Cups – 3 to 4 counting – 4 to 5 sorting
• 2. Car Washes – Adult Leaders/Chaperones

Bring old towels

PNC Arena Fundraising: Point of Contact = Glenn Oliver gnboliver@yahoo.com, 919-880-6199) What is PNC fundraising? VAB Catering has the concessionaire rights to the PNC arena. This company has its own hourly employees, but they allow community organizations (like ours) to supplement the workforce through volunteers. There are two types of concessions: Stands and Carts. The philosophy of the fundraising is that the people who work the events should have a predetermined credit go toward the appropriate student accounts. Any extra money goes toward the band at large. The pre-determined credit amount must be set such that the band does not lose money. We know most of the opportunities to work through Christmas except NC State Basketball (9-12 games to be scheduled). Minimum worker age = 18 for non-alcohol events, 21 for alcohol events

PNC Arena Fundraising: Point of Contact = Glenn Oliver gnboliver@yahoo.com, 919-880-6199) Some basic things to know about volunteering at the PNC:

• With the exception of NC State Games and some concerts, we serve beer when

working a concession stand. To do this, workers have to go through ALE training which covers the appropriate laws and shows you how to check IDs. This is provided by VAB catering in September, and you must complete this prior to any alcohol event. Training dates have not been announced yet, but we will know them soon. This training is not paid.

• Duties of a cashier are counting inventory, ringing up sales, serving food/drinks,

and cleaning up. A cashier will work about 4-5 hours at an event. Hockey games typically 5 hours and basketball games typically 4 hours

• The leader is responsible for the money and for reconciling the inventory at the

end of the night. A stand leader will work about 1 hour more than the cashiers per night.

PNC Arena Fundraising: Point of Contact = Glenn Oliver gnboliver@yahoo.com, 919-880-6199) What do we know and what don’t we know? The Hurricanes schedule is posted. Sometime in mid-August, we will know the NC State Basketball Schedule. These teams define most of the events at the PNC. There are other events like concerts, circus, Disney on Ice, etc. that we may be allowed to work. We will not know what events we will be allowed to work until we sign a contract with VAB catering in September. The more people we have to commit to work, the more events we can contract and more certainty is provided by VAB in scheduling. If we commit few people, then we essentially get scheduled for “leftovers” not taken by the prime groups and usually we will not know if we will be allowed to work until a week or so prior to the event. Since this is the classic “chicken and egg” scenario, we will not know how many events we will be allowed to work until we know how many we can commit to work. Also, it may turn

• ut that other organizations may be able to commit more people and we may only be

allowed to work limited events because of high supply of volunteers. Regardless of how many volunteers we have commit, it is imperative that we have an accurate estimate so we maximize fundraising and minimize risk.

PNC Arena Fundraising: Point of Contact = Glenn Oliver gnboliver@yahoo.com, 919-880-6199) Some basic things to know about volunteering at the PNC:

• Dress code is Band Boosters Polo Shirt / Hat and black pants. No denim pants
• allowed. Only allowed shoes are black, closed toed, closed back.
• For each event, you’ll get to take a break and VAB catering provides a snack and

tea/lemonade to eat during your break.

• Parking is free for workers at the PNC arena.

SPECIAL BENEFIT: Working the stand is pretty fun and mindless. It is a great way to get to know your fellow band parents.

We have computers available in the band room for all parents that need to complete Volunteer Registration!!

QUESTIONS?