WELCOME BUDGET & RIO TRAINING M PLEASE NOTE: A Registration - PowerPoint PPT Presentation

WELCOME BUDGET & RIO TRAINING

M PLEASE NOTE: A Registration Sign-In In N Please Sign-In at the Registration • D Table in the Hall. A Community Portal Request Form T • Deadline is today at 2:00. O Bid must be submitted in RIO via • R the Community Portal. Y

B The Budget must demonstrate specifically U how funds will be spent. The FCDJFS program budget is built in the D RIO System and is the only budget format that will be accepted. G The bidder is responsible for the submission of a thorough and complete budget. E The submitted budget should directly incorporate the activities and program components outlined in the narrative. T

BUDGET TRAINING When completing the budget:  Demonstrate a link between the proposed costs and the program’s activities and outcomes  Bidder must be prepared to defend and demonstrate that the costs to be incurred are reasonable and necessary  Budgets must comply with the specifications stated in the FCDJFS Program Budget Guide

BUDGET TRAINING When completing the budget:  Do not leave anything blank  If something is not applicable enter N/A  Provide detailed explanations, justifications and context for all costs  When proposing year-round programming, Bidders must connect cost to the appropriate program. Use SL for Summer Learning and AS for Afterschool when answering questions in the Narrative and Budget sections of your proposal. Please reference pages 11 and 12 of the RFP.  Summer Learning= SL  Afterschool= AS

TYPES OF COSTS Direct Costs – Costs that can be charged to one specific program Indirect Costs – Costs that aren’t tied to one specific program

TYPES OF COSTS Direct Costs – fully reimbursed Indirect Costs – partially reimbursed based on an approved rate

INDIRECT COST CALCULATION Base Amount x Indirect Cost Rate = Total Indirect Costs  Base Amount – Determined in Negotiated Indirect Cost Rate Agreement or Modified Total Direct Costs  Indirect Cost Rate – Determined in Negotiated Indirect Cost Rate Agreement or 10% De Minimis

INDIRECT COST RATE SELECTION  If an agency has ever had a negotiated indirect cost rate, this option must be selected in RIO  De Minimis can be selected if agency has never had a negotiated cost rate and the direct federal funding is less than $35 million for the fiscal year

 Salaries and Wages  Fringe Benefits M  Materials and Supplies T  Travel  First $25,000.00 of each D subaward/subcontract C

SPREADSHEET TEMPLATE  The spreadsheet template can be used as a worksheet to determine amounts before entering them into RIO

RIO CALCULATES INDIRECT COSTS Negotiated Indirect Cost De Minimis Rate Agreement  User enters approved  User enters 10% (a percentage(capped at lower percentage can 15%) be entered)  User enters base  Base automatically set amount for each budget to MTDC section

REQUIRED SUBMISSION FORMAT - RIO What is RIO? Results, Innovations & Outcomes Online Contract Management System  Web-based, automated solution for procurement and agreement (contract/subaward) management processes  Used by FCDJFS to track agreement specific data, participant demographics, fiscal reporting and program performance  Allows organizations to apply for funding and contracted Providers to submit monthly invoices and outcome reports  Designed and created by the FCDJFS IT department

RIO Log into the Community Portal to access RIO

RIO Account Management Menu  Agency Profile  Board Members  Documents

SELECTING INDIRECT COST RATE IN RIO  Select type of indirect cost rate  Negotiated Indirect Cost Rate (document must be uploaded)  De Minimis  Enter Percentage  Enter Explanation

RIO DEMONSTRATION  Questions?  Want to see something specific in RIO?

RIO TIPS  Select type of Indirect Cost rate and enter percentage before working on other sections of the budget  Narrative questions 17 and 18 are pulled into the budget (answer these before working on staff or contractors in the budget)  If there’s a list, save in the question before saving the entire page  The Rescind button should only be used if you no longer wish to be considered for funding

C For Questions & O Technical Assistance N Please Contact Us at T dssrfp@fcdjfs.franklincountyohio.gov A C T