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M A N D A T O R Y
PLEASE NOTE: Registration Sign-In In
- Please Sign-In at the Registration
Table in the Hall.
Community Portal Request Form
- Deadline is today at 2:00.
- Bid must be submitted in RIO via
WELCOME BUDGET & RIO TRAINING M PLEASE NOTE: A Registration - - PowerPoint PPT Presentation
WELCOME BUDGET & RIO TRAINING M PLEASE NOTE: A Registration - - PowerPoint PPT Presentation
WELCOME BUDGET & RIO TRAINING M PLEASE NOTE: A Registration Sign-In In N Please Sign-In at the Registration D Table in the Hall. A Community Portal Request Form T Deadline is today at 2:00. O Bid must be submitted in
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B U D G E T
The Budget must demonstrate specifically how funds will be spent. The FCDJFS program budget is built in the RIO System and is the only budget format that will be accepted. The bidder is responsible for the submission
- f a thorough and complete budget.
The submitted budget should directly incorporate the activities and program components outlined in the narrative.
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When completing the budget: Demonstrate a link between the proposed costs and the program’s activities and outcomes Bidder must be prepared to defend and demonstrate that the costs to be incurred are reasonable and necessary Budgets must comply with the specifications stated in the FCDJFS Program Budget Guide
BUDGET TRAINING
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When completing the budget: Do not leave anything blank
- If something is not applicable enter N/A
Provide detailed explanations, justifications and context for all costs When proposing year-round programming, Bidders must connect cost to the appropriate program. Use SL for Summer Learning and AS for Afterschool when answering questions in the Narrative and Budget sections of your proposal. Please reference pages 11 and 12 of the RFP.
- Summer Learning= SL
- Afterschool= AS
BUDGET TRAINING
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Direct Costs – Costs that can be charged to one specific program Indirect Costs – Costs that aren’t tied to
- ne specific program
TYPES OF COSTS
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TYPES OF COSTS Direct Costs– fully reimbursed Indirect Costs – partially reimbursed based on an approved rate
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INDIRECT COST CALCULATION
Base Amount x Indirect Cost Rate = Total Indirect Costs Base Amount – Determined in Negotiated Indirect Cost Rate Agreement or Modified Total Direct Costs Indirect Cost Rate – Determined in Negotiated Indirect Cost Rate Agreement or 10% De Minimis
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INDIRECT COST RATE SELECTION If an agency has ever had a negotiated indirect cost rate, this option must be selected in RIO De Minimis can be selected if agency has never had a negotiated cost rate and the direct federal funding is less than $35 million for the fiscal year
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Salaries and Wages Fringe Benefits Materials and Supplies Travel First $25,000.00 of each subaward/subcontract
M T D C
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SPREADSHEET TEMPLATE
The spreadsheet template can be used as a worksheet to determine amounts before entering them into RIO
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Negotiated Indirect Cost Rate Agreement
User enters approved percentage(capped at 15%) User enters base amount for each budget section De Minimis User enters 10% (a lower percentage can be entered) Base automatically set to MTDC
RIO CALCULATES INDIRECT COSTS
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What is RIO?
Results, Innovations & Outcomes Online Contract Management System
Web-based, automated solution for procurement and agreement (contract/subaward) management processes Used by FCDJFS to track agreement specific data, participant demographics, fiscal reporting and program performance Allows organizations to apply for funding and contracted Providers to submit monthly invoices and outcome reports Designed and created by the FCDJFS IT department
REQUIRED SUBMISSION FORMAT - RIO
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Log into the Community Portal to access RIO
RIO
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Account Management Menu
Agency Profile Board Members Documents
RIO
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Select type of indirect cost rate
- Negotiated Indirect Cost Rate (document must be uploaded)
- De Minimis
Enter Percentage Enter Explanation
SELECTING INDIRECT COST RATE IN RIO
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Questions? Want to see something specific in RIO?
RIO DEMONSTRATION
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Select type of Indirect Cost rate and enter percentage before working on other sections of the budget Narrative questions 17 and 18 are pulled into the budget (answer these before working on staff or contractors in the budget) If there’s a list, save in the question before saving the entire page The Rescind button should only be used if you no longer wish to be considered for funding
RIO TIPS
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