Welcome and Overview Charmaine Davis-Bey, MBA Education Program - - PDF document

10/3/2018 1

Partnerships, Equitable Services, Sustainability and Compliance/Monitoring Updates

October 2018

Welcome and Overview

Charmaine Davis-Bey, MBA

Education Program Specialist, 21st CCLC Regional Consultant – Northeast Region

Today’s Discussion

• Importance of program partnerships
• Equitable services provision
• Long-term sustainability
• 21st century compliance and monitoring

requirements

• Additional resources

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Making Your Partnership Work

Assurances Partnership Agreement Consistent and Outgoing Communication

Partnerships

Grantee: Responsible for Developing Partnerships Expand Partnership List to Meet Programmatic Needs

Partnerships

Ohio Improvement Process (OIP) TBT/BLT/DLT = Collaboration Alignment with Instructional School Day

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Supporting Implementation

Partnerships

Equitable Services – Key Points

Equitable Participation Consultation must be TIMELY, MEANINGFUL and is REQUIRED

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*REQUIRED: Local Education Agency to be responsible for provision. Districts may add a continuing grant to the already required non-public consultation.

Equitable Services – Key Points

The CBO partner may handle the contact, but if the provision is not implemented correctly, the district partner is responsible. The district knows who they are required to consult during non-public consultation.

Equitable Services – Key Points

Program Sustainability

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Sound Sustainability Plan = Long-Term Program

• Program Vision Statement
• Program Background
• Current and Potential Funding Sources
• Sustainability Results
• Program Elements to be Sustained
• Partnerships
• Time Frame

Sound Sustainability Plan = Long-Term Program

Compliance Tool & Monitoring Updates

FYI…For FY19

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Effective Evidence-Based Practices

Academic Performance Overall Achievement Postsecondary/Workforce Preparation Positive Youth Development

21st CCLC – Performance Measures

Reading/Math

100% of programs provide AT LEAST 2 hours of enrichment (per approved application) Documentation includes Lesson plan, curriculum description

21st CCLC – Performance Measures

Family Engagement

100% of programs provide AT LEAST 3 evidence- based educational development opportunities:

• Family literacy classes, family/school/community

activities Documentation includes flyers, sign-in sheets, program schedule/calendar

10/3/2018 7 Program Management

Program Manager to meet at least monthly with district and building level teams (BLT or DLT)

Collaboration/integration should be in alignment with the school day Documentation includes meeting agenda and minutes

Program Management

Licensing Documentation – Now under First Year Implementation Phase survey ONLY

Elementary/Middle Schools – SACC or ODE License Number High School – No Licensing Required Youth Development Exemption – As Needed

Certified Teacher – Overseer of Academic Content

Must review and approve lesson plans (daily/weekly) Documentation is CRITICAL and includes actual lesson plans

Staffing & Professional Development

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Personnel Evaluation Process

Must align with 21st CCLC Performance Measures Documentation includes: Individual professional development plan

Programming

Evidence of Student Choice/Youth Voice in programmatic planning implementation

Documentation includes: Student advisory board meeting agenda and minutes Suggestion: Be creative in student involvement (i.e. assign leadership roles, incentivize participation)

Monitoring Reminders

Performance measures should be the basis of EVERYTHING created Daily/Weekly schedules are to be posted in programming space and within school/site building

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Preparing for your CAPA (Compliance and Performance Assessment)

Print off copy of survey & use as checklist for documentation collection/organization Familiarize with ODE Compliance > FY19 > FY19 21st CCLC Monitoring Survey If up for FY19 CAPA, documentation will reflect FY18 (previous school year)

New Look: Compliance System

OLD Version NEW Version

Compliance System Updates

One survey for Grantees and ODE Question placements/adjustments “Drag and Drop” feature for documentation uploads

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Compliance Trainings:

Register in STARS

COMPLIANCE TRAINING

REGION LOCATION WHO/TIMES

• Oct. 4

Southeast Zane State College Zanesville Mandatory for all Prog. Mgrs. 10 a.m. – Noon 1:30-3:30 p.m.

• Oct. 11

Northeast New Horizons Independence Mandatory for all Prog. Mgrs. 10 a.m. – Noon 1:30 - 3:30 p.m.

• Oct. 25

Southwest MAX Training Mason Mandatory for all Prog. Mgrs. 10 a.m. – Noon 1:30 - 3:30 p.m.

• Oct. 30

Northwest Owens Community College Perrysburg Mandatory for all Prog. Mgrs. 10 a.m. – Noon 1:30 - 3:30 pm

• Nov. 1

Central Results Data Westerville Mandatory for all Prog Mgrs. 10 a.m. – Noon 1:30 - 3:30 p.m.

• Nov. 8

Central Results Data Westerville Mandatory for all Prog. Mgrs. 10 a.m. – Noon 1:30 - 3:30 p.m.

Resources

Ohio Improvement Process (OIP) - Partnerships http://education.ohio.gov/Topics/District-and-School-Continuous- Improvement/Ohio-Improvement-Process/Supporting- Implementation FAQ’s on Equitable Services – Equitable Services Provision FY2019 21st CCLC Monitoring Surveys – ODE Compliance System Youth for Youth (Y4Y) – Family Engagement https://y4y.ed.gov/learn/family/

Let’s stay connected!

Charmaine Davis-Bey charmaine.davis@education.ohio.gov 614-387-0460

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Questions

education.ohio.gov

Join the Conversation

@OHEducation @OHEducationSupt OHEducation OhioEdDept OHEducation education.ohio.gov/text