Webcast May 19, 2020 Agenda Communications Updates on Class of - - PowerPoint PPT Presentation

Special Superintendents’ Webcast

May 19, 2020

Agenda

Communications Updates on Class of 2020 Tribute and Commissioner Search: Toni Konz Tatman, Interim Communications Director Guidance for Reopening Schools:

• Dr. Kelly Foster, Office of Continuous Improvement and Support

Kay Kennedy, Office of Finance and Operations Updates on Completion of Industry Certifications and Dual Credit Lab-Based Courses: David Horseman, Office of Career and Technical Education and Student Transition Accessing ESSER Funds: Robin Kinney, Office of Finance and Operations Considerations for Reopening for Special Education: Gretta Hylton, Associate Commissioner, Office of Special Education and Early Learning Sylvia Starkey, Director, Division of IDEA Monitoring and Results Veronica Sullivan, Director, Division of IDEA Implementation and Preschool

KDE Communications Update

• ‘Kentucky’s Tribute to the Class of 2020’
• This one-hour tribute will be streamed on KDE’s Class of 2020 YouTube

channel and shared on multiple other online platforms.

• Hosted by Lt. Gov. Jacqueline Coleman and features a collection of

commencement addresses from elected and appointed education leaders across the state, as well as musical performances from Kentucky artists J.D. Shelburne, Linkin Bridge and the Kentucky State Choir.

• Search for New Education Commissioner

Invitation for Applications and Nominations Commissioner of Education Brochure

• The next Commissioner of Education will sustain and build on Kentucky’s

commitment to excellence in education, partnering with educators to deliver

• n this promise by applying innovative approaches to close the achievement

gap and ensure success for all.

• Greenwood/Asher & Associates Inc. is assisting the Kentucky Board of

Education in the search. Initial screening of applications will begin immediately and will continue until an appointment is made. For best consideration, please submit your materials by May 31, 2020.

• Individuals who wish to nominate a candidate should submit a letter of

nomination including contact information for the nominee. Application materials should include a letter addressing how the candidate’s experiences match the position requirements, a curriculum vitae or resume and five

• references. Submission of materials as PDF attachments is strongly

encouraged.

Commissioner

Guidance for Reopening Schools

Presenters:

• Dr. Kelly Foster, Office of Continuous Improvement and Support

Kay Kennedy, Office of Finance and Operations

Initial Steps

• 1. Identify a “Healthy at Work” officer
• 2. Establish a “Healthy at Work” communications plan
• 3. Educate and train employees
• 4. Establish contact training protocols
• 5. Establish calendar, enrollment and attendance guidelines

Reopening Models

• Early Opening: An early opening may be called for if the Department for Public

Health (DPH) determines that students may be at heightened risk for contracting COVID-19 later in the fall or winter while simultaneously experiencing low risk during the summer months. Under this plan, schools would be asked to open in July with an anticipated mid-year closure.

• Traditional Opening: A traditional opening would be called for if the DPH

determines that the risk of students contracting COVID-19 will remain relatively consistent throughout the school year. Under this plan, schools would be asked to

• pen following their traditional routines and schedules.
• Late Opening: A late opening would be called for if the DPH determines that the

risk of students contracting COVID-19 will remain high through the summer and fall and will begin to decrease as we transition into cooler months. Under this plan, schools would be asked to open in late September or early October.

Intermittent Closures

Schools and districts should maintain a constant state

• f readiness for sudden closures or rapid transition to

extended periods of remote learning.

Intermittent Closures

KDE Framework

• Health and Safety for All
• Maintaining Quality Teaching and Learning
• Supporting Exceptional Learners
• School and District Operations

Reopening Guidance Phase II

• More specific guidance related to the guiding questions released in

Phase I

• Alternative learning experiences
• Health and safety considerations
• Social and emotional learning

Updates on Completion

• f Industry Certifications

and Dual Credit Lab-Based Courses

Presenter: David Horseman Office of Career and Technical Education and Student Transition

Requirements for Students to Return to Postsecondary Facilities (through June 30,2020)

1. 2. 3. 4. The postsecondary institution obtains notification from the Council on Postsecondary Education (CPE) that the governor has authorized in-person coursework for students to resume; The postsecondary institution is following the Governor’s Healthy at Work reopening protocols and any applicable industry-specific guidance issued by the governor’s

• ffice;

Students who return for assessment and dual credit opportunities are provided with appropriate personal protective equipment (PPE); and There is evidence of student willingness and parent/guardian approval to participate in in-person coursework.

• If student is 18 or older: Request that student give notice to parent/guardian
• If student is under 18 years of age: Parent/guardian permission required

Please be advised that dual credit lab-based courses completed on a KCTCS campus during this time will be for the Class of 2020 seniors only. Other institutions’ policies still are to be determined.

Requirements for Students to Return to Secondary Facilities (After June 30,2020)

FOCUS = 2019-2020 Graduating Seniors

1. 2. 3. 4. 5. The district or area technology center (ATC) obtains notification from the Kentucky Department of Education (KDE) that the governor has authorized in-person coursework for students to resume; The school district or ATC is following the Governor’s Healthy at Work re-opening protocols and any applicable industry-specific guidance issued by the governor’s office; Students who return for assessment and dual credit opportunities are provided with appropriate personal protective equipment (PPE); The school district or ATC coordinates with local DPH representative(s) concerning the reopening protocol plan; and There is evidence of student willingness and parent/guardian approval to participate in in-person coursework or complete industry certifications and assessments.

• If student is 18 or older: Request that student give notice to parent/guardian
• If student is under 18 years of age: Parent/guardian permission required

Requirements and Guidance Specificto Medicaid Nurse Aide (MNA)Students

The Department for Medicaid Services (DMS) has advised it will temporarily permit the completion of the 16 hours of supervised clinical experience to occur within a hospital or simulated clinical setting. In the case that such hours are completed within a hospital facility, be advised of the following conditions that should be met by the school district or ATC: 1. Obtain evidence of a signed MNA Facility Agreement; and 2. Collect evidence of student willingness and parent/guardian approval to participate.

• If student is 18 or older: Request that student give notice to parent/guardian
• If student is under 18 years of age: Parent/guardian permission required

Dual Credit Specifics for Seniors

• A guidance document has been issued by the KDE that summarizes this

information.

• KDE/KCTCS Lab-Based Dual Credit Completion Guidance is also forthcoming and will

provide greater details on appropriate actions and timelines.

• Each high school should be following up with seniors directly who are

impacted.

• Should the student wish to take advantage of course completion opportunity, the

specified guidelines should be followed.

• Should the student NOT wish to complete the coursework, the student should be

withdrawn from the course.

• KDE is working closely with KHEAA, CPE and KCTCS regarding the impact of course

withdrawals on out-of-pocket tuition payments (non-scholarship students), future financial aid, etc.

Dual Credit Specifics forUnderclassmen

• Underclassmen enrolled in a lab-based dual credit course within the

2019-2020 year that was not completed should be given an “Incomplete” grade within Infinite Campus (IC) for the time being.

• When they return in the fall of 2020, these students will have until

December 2020 to complete the lab-based coursework.

• Should a student wish to withdraw completely from the course, be advised

that the KDE is working closely with KHEAA, CPE and KCTCS to determine impacts on out-of-pocket tuition payments for non-scholarship students.

What We Know: The Current Impact of Dual Credit CourseWithdrawals

• Provisions within HB 352 (2020) protect students from loss or reduction
• f their dual credit scholarship funds from the spring 2020 semester due

to the inability to complete such courses due to COVID-19.

• There are currently no provisions that provide such protections for students who

withdraw from non-scholarship dual credit courses. It is unclear at this time whether the postsecondary institutions plan to waive tuition for these courses in this instance.

• A withdrawal from a dual credit course due to COVID-19 will result in a

“W” grade on the student’s official postsecondary transcript.

• Underclassmen who withdraw from a Dual Credit Scholarship course WILL

be allowed to re-take the course again utilizing future Dual Credit Scholarships.

Questions?

KDE Office of Career and Technical Education and Student Transition

Leslie Slaughter leslie.slaughter@education.ky.gov (502) 564-4286, ext. 4200 Kiley Whitaker kiley.whitaker@education.ky.gov (502) 564-4286, ext. 4217

Accessing ESSER Funds

Presenter: Robin Kinney, Office of Finance and Operations

CARES Act

• $13.2 billion - Elementary and Secondary School Emergency

Relief (ESSER) Fund

• KY receiving $193 million with 90% to school districts
• Allocated per Title I, Part A formula (Approximately 83% of 2019

amount)

• Broad flexibility in acceptable uses
• $2.9 billion - Governor’s Emergency Education Relief (GEER) Fund
• KY receiving $43 million with governor reserving $30 million

for K-12

• Remote learning and school nutrition services

Funding Information

• ESSER and GEER funds awarded using the Title I, Part A formula
• Prior to receiving funds, superintendents must complete assurance

document in GMAP system

• Upon submission of assurance, districts may request funds through the

Federal Cash Request process

• Funding matrices available on KDE’s website:

https://education.ky.gov/districts/fin/Pages/Federal-Grants.aspx

• For expenditures beginning March 13, 2020

ESSER Fund Uses

LEAs may spend their funds on:

• Any activity authorized by ESEA, IDEA, AEFLA, Perkins or McKinney-Vento
• Coordination of preparedness and response efforts
• Providing principals and other school leaders with resources to address individual

school needs

• Activities to address the unique needs of low-income children, children with

disabilities, English learners, racial and ethnic minorities, students experiencing homelessness and foster care youth, including outreach and service delivery

• Procedures and systems to improve local education agency (LEA) preparedness and

response efforts

• Training and professional development for LEA staff on sanitation and minimizing the

spread of infectious disease

ESSER Fund Uses Continued

LEAs may spend their funds on:

• Purchasing supplies to sanitize and clean LEA facilities
• Planning for and coordinating during long-term closures, including how to provide

meals, technology for online learning, guidance for carrying out IDEA requirements and providing educational services consistent with applicable requirements

• Purchasing educational technology (including hardware, software and connectivity)

for the LEA’s students

• Providing mental health services and supports
• Planning and implementing summer learning and supplemental afterschool

programs

• Other activities necessary to maintain LEA operations and services and employ

existing LEA staff

Reporting Requirements

• Districts must submit quarterly CDIP reports using MUNIS Project

number 613F (ESSER) or 633F (GEER)

• Quarterly deadlines: October 25, January 25, April 25 and July 25
• Complete Spending Plan Template in GMAP by June 30, 2020
• Annual Report Template in GMAP by Aug. 1, 2021. This narrative will

summarize how the ESSER and GEER funds were used since the award was made

• Additional reporting may be required as more guidance is received

from USED

Questions or Comments

Robin Kinney, Associate Commissioner Office of Finance and Operations Robin.Kinney@education.ky.gov Charles Harman, Budget Director Office of Finance and Operations Charles.Harman@education.ky.gov

Considerations for Reopening for Special Education

Presenters: Gretta Hylton, Office of Special Education and Early Learning Sylvia Starkey, Division of IDEA Monitoring and Results Veronica Sullivan, Division of IDEA Implementation and Preschool

Considerations for Reopening: Special Education

• Equity and access
• Least restrictive environment
• Compensatory education
• Timely evaluations
• Progress monitoring and data analysis
• Regression assessments
• Contingency planning

Questions to Consider

• How will the district ensure students with disabilities are provided

equity and access?

• What did the district learn about providing specially designed

instruction and conducting evaluations during the first round of the virus that it can use to improve programming during a resurgence?

• How will social distancing be accomplished in all special education

environments?

• How can social distancing be accomplished for students who require

1:1 assistance and supervision?

Questions to Consider

• How will FAPE be provided when the student is not physically present

in the school building?

• How will the district support students who struggle with transition if

intermittent scheduling has them switching between home and school daily?

• How will the district consider programming for medically fragile

students?

Additional Resources

• COVID-19 resources for special education and early learning
• Frequently asked questions
• National-level resources
• Kentucky-level resources
• OSEEL resources

Instructional Resources

• ​Special Education Regional Cooperative Webcast Series to support

Non-Traditional Instruction

• Early Childhood Regional Training Centers Webcast Series to support

Non-Traditional Instruction