WATER COMMITTEE MEETING August 26, 2020 (Via Teleconference) Agenda - - PowerPoint PPT Presentation

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WATER COMMITTEE MEETING August 26, 2020 (Via Teleconference) Agenda - - PowerPoint PPT Presentation

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Regional Service Through Unity Meeting our Regions Needs Today and Tomorrow WATER COMMITTEE MEETING August 26, 2020 (Via Teleconference) Agenda AGENDA Opening Remarks A. Chairman/Executive Director/Committee Champion Status Report

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Regional Service Through Unity… Meeting our Region’s Needs Today and Tomorrow

WATER COMMITTEE MEETING

August 26, 2020 (Via Teleconference)

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Agenda

AGENDA Opening Remarks

  • A. Chairman/Executive

Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing programs of the District including the Regional Water System, Watershed Protection, and Water Conservation

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Agenda

AGENDA

ACTION ITEMS A. Consider approval of Water Committee meeting minutes – July 21, 2020 B. Authorize execution of potable water supply contract with the City of Crandall – Administrative Memorandum No. 5608

  • Consider recommendation on authorizing execution of a potable water supply contract with

the City of Crandall for the contract term of 20 years C. Authorize extension of funding agreement with Sulphur River Basin Authority – Administrative Memorandum No. 5609

  • Consider recommendation on authorizing the Interim Executive Director to execute an

extension of a funding agreement with the Sulphur River Basin Authority in the amount of $77,000 for water resource planning in the Sulphur River Basin DISCUSSION ITEMS A. FY20 amended and FY21 preliminary budget briefing B. Collin County Park Boulevard extension update C. Water Division major initiatives overview D. Bois d’Arc Lake Operations Building exhibits overview E. Opportunity for Committee members to provide feedback on Water Committee meeting F. Opportunity for Committee members to request potential future agenda items (No substantive discussion of items will take place at this time)

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Agenda

AGENDA Action Items

A. Consider approval of Water Committee meeting minutes – July 21, 2020 Recommend approval of Water Committee meeting minutes

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Agenda

AGENDA Action Items

  • B. Authorize execution of potable water supply contract with the

City of Crandall – Administrative Memorandum No. 5608

  • Consider

recommendation

  • n

authorizing execution

  • f

a potable water supply contract with the City of Crandall for the contract term of 20 years

WHAT: Authorize execution of a Potable Water Supply Contract with the City

  • f Crandall, a current customer of NTMWD.

WHY: NTMWD and the City of Crandall wish to amend, restate and enter into a new Potable Water Supply Contract. The City of Crandall requests to add Talty Special Utility District as a wholesale customer, which triggers a new customer service contract.

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CRANDALL POTABLE WATER CONTRACT

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BACKGROUND

  • City of Crandall entered into a potable water supply contract with

NTMWD on February 4, 2019, with a contract term of 20 years.

  • Crandall requests to add Talty Special Utility District (SUD) as a

wholesale customer.

  • Talty SUD holds the Water Certificate of Convenience and

Necessity (CCN) for portions of Crandall’s city limits and extra- territorial jurisdiction (ETJ)

  • Talty SUD has an existing wholesale potable water supply

contract with the City of Forney.

  • This contract does not affect the binding nature of Talty SUD’s
  • bligations to the City of Forney Contract
  • Forney has no objection of Talty SUD seeking Water from

Crandall.

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CRANDALL POTABLE WATER CONTRACT

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STANDARD CONTRACT PROVISIONS

  • 20-year term
  • Conservation measures
  • Increased

need for adequate water storage facilities by customers

  • Rate set by Board of Directors
  • Peak delivery flow rate
  • Surcharge for exceeding peak delivery flow rate
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RECOMMENDATION

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Contracting Party: City of Crandall Purpose: Potable Water Supply Contract Contract Term: 20 years

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AGENDA

Action Items C. Authorize extension of funding agreement with Sulphur River Basin Authority – Administrative Memorandum No. 5609

  • Consider recommendation on authorizing the Interim Executive

Director to execute an extension of a funding agreement with the Sulphur River Basin Authority in the amount of $77,000 for water resource planning in the Sulphur River Basin

WHAT: Extend funding agreement with the Sulphur River Basin Authority. WHY: Continue to fund the operations and Water Resource Planning efforts

  • f the Sulphur River Basin Authority through August 31, 2021.

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FUNDING AGREEMENT EXTENSION WITH SRBA

BACKGROUND

  • Sulphur River Basin Authority (SRBA) created in 1980s by State to
  • versee development and protection of water resources within Sulphur

River Basin

  • 2002 an initial funding agreement approved by NTMWD, TRWD,
  • UTRWD. DWU and City of Irving joined later to an agreement
  • Extension of the Advanced funding agreements continue focus on

feasibility of future water supply projects within the Sulphur River Basin

  • This agreement extension will fund SRBA operations and water

resource planning within the Sulphur River Basin

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FUNDING AGREEMENT EXTENSION WITH SRBA

BACKGROUND

  • DWU decided not to participate in the original agreement, thus

cost share for remaining parties increased from $40,000 to $50,000.

  • TRWD

has decided not to participate for the

  • ne-year

extension, thus cost sharing for remaining parties increased to $67,000 each.

  • This agreement will fund SRBA operations and water resource

planning within the Sulphur River Basin.

  • This is cost shared with UTRWD and City of Irving.

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Contracting Party: Sulphur River Basin Authority (SRBA) Upper Trinity Regional Water District (UTRWD) City of Irving Purpose: Funding Original Agreement increase and Extension for 2020-2021 Project: Feasibility of Future Water Supply Projects in the Sulphur River Basin Amount: $77,000

($10,000 for original agreement + $67,000 one year extension)

RECOMMENDATION

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AGENDA Discussion Items

A. FY20 amended and FY21 preliminary budget briefing

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BUDGET SUMMARY

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REGIONAL WATER SYSTEM Expenditures by Category

$5 $55 $105 $155 $205 $255

Personnel Operating Capital FY20 Bdgt $13 $121 $223 FY20 Amnd $12 $120 $222 FY21 Bdgt $13 $133 $220

Millions

$7.5 M Chemicals $3.6 M Maintenance/Lagoon Cleaning $0.8 M BDL Fannin County Agreement 9.8% Incr $1 M CIP Fund Incr <$4 M> Debt Decr 0.3% Incr 1.4% Decr $.07 M Insurance $.05 M Retirement 4.3% Decr 5% Decr 0.5% Decr 1.0% Decr

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CLICK TO EDIT MASTER TITLE STYLE REGIONAL WATER SYSTEM

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  • FY20 Amended Budget Significant Items
  • Amended Budget Based on 106.2 BG compared to 118.3 BG for WY20
  • Est $2.6M Net Rebate due to lower consumption (Variable Costs)
  • Increased Chemical Cost - $31.3M Budget vs. $34.4M Amended Budget
  • Budgeted vs. Higher Bids
  • Lower Power - $17.3M vs. $17.9M due to higher rainfall
  • Decreased Water Purchases - $5.3M vs. $7.6M due to higher rainfall
  • Decreased Special Maintenance - $4.2M vs. $6.2M due to decreased lagoon cleanings

Updated 8/25/2020

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REGIONAL WATER SYSTEM Total Expenditures

$300 $310 $320 $330 $340 $350 $360 $370

RWS FY20 Bdgt $357 FY20 Amnd $354 FY21 Bdgt2 $365

Millions

0.8% Decr 2.5% Incr

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REGIONAL WATER SYSTEM MEMBER CITY RATE

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$1.58 $ 0.68 $0.46 $1.60 $ 0.65 $0.46

9.91%

Capital Improvement Fund

$36 M

16.18%

Variable O&M

$59 M

50.21%

Debt Issuance

$183 M

$2.99 Water Rate for FY21 Budget of $365 M

$1.50 $ 0.67 $0.52 $0.30

Chemical $39 M Power $18 M Water Purchases $2 M

23.70%

Fixed O&M

$87 M

Personnel $13 M Supplies $4 M Services $69 M Other $1 M (Other includes: Escrow, Capital Outlay & Special Projects

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CLICK TO EDIT MASTER TITLE STYLE REGIONAL WATER SYSTEM

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  • FY21 Budget
  • +$8.4M Supplies
  • +$7.5M Chemicals – Higher Priced Contracts
  • +$0.9M Other
  • +$210k Small Tools & Equipment, +$290k Safety / Computer Supplies
  • +$3.1M Services
  • +$3.6M Maintenance (+$2.7M Special Maintenance - Lagoon Cleaning)
  • +$0.5M Insurance, +$0.4M Power
  • +$1.6M Other
  • +$1.1M Other Services ($0.8M BDL Fannin County Agreements)
  • +$645k Contract Labor
  • +$160k Water Conservation (BDL Commitments)
  • -$300k Raw Water Development
  • -$1.5M Support, -$1.4M Water Purchases
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REGIONAL WATER SYSTEM - FY21 BOND ISSUES

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05/2021 Regional Water System Revenue Bonds, Series 2021 - $80 M (NON SWIFT)

  • Additional clearwells at Wylie WTP
  • HSPS 2-2 and 2-3 control valve improvements
  • WTP site back-up power improvements
  • Apollo Pump Station 2020 electrical and mechanical improvements
  • Water Transmission Pipeline condition assessment
  • Trinity River Main Stem Pump Station – Lock and Dam Structure
  • Wylie WTP conversion to BAF

Updated 8/25/2020

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CLICK TO EDIT MASTER TITLE STYLE REGIONAL WATER SYSTEM - CIP

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FY21 CIP Contracts to be funded with RWS Capital Improvement Fund:

(Construction / Inspection Contracts unless otherwise noted.)

$18M – Wylie to Rockwall Pipeline Relocation $ 5M – Future Water Supply Project – Permitting and Mitigation $12M – Wylie WTP Ammonia System Improvements $ 5M – Wylie WTP IV Filter – Complex Wall Repair $ 5M – Wylie WTP II Sedimentation Basin Troughs Improvements $ 6M – Wylie WTP I Washwater Supply System Improvements $ 6M – Air Valve Improvements – North System Phase II $36M – Other (Construction, Engineering, Property) $93M – Total CIP FY21 Project Costs

Updated 8/25/2020

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AGENDA Discussion Items

B. Collin County Park Boulevard extension update

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  • Park Blvd Extension update to Water Committee April 2017
  • Collin County plans to extend Park Lane from Parker Road to SH

78 East of Walmart

  • New roadway will be a 4 lane divided hwy. designed to alleviate

traffic congestion in the central Wylie area.

  • Alignment follows Northern boundary of Wylie Water Treatment

Plant (WTP)

  • NTMWD provided comments on alignment options to insure no

impact to operations of WTP

  • Alignment is set and Design proceeding

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COLLIN COUNTY PARK BLVD EXTENSION

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COLLIN COUNTY PARK BLVD EXTENSION

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Plant Boundary Park Blvd Alignment

Plant IV Plant III

Sky view Eubanks

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COLLIN COUNTY PARK BLVD EXTENSION

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FUTURE ACTIONS

  • ILA w/Collin Co. and ESA for design consultant will be included in

September Board agenda

  • ILA with Collin Co to exchange deeded property with District for final

alignment of Park Lane PARK BLVD MILESTONES

  • Complete Design: Fall 2021
  • Let Project: Early 2022
  • Construction Complete: Fall 2024
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AGENDA Discussion Items

C. Water Division major initiatives overview

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CLICK TO EDIT MASTER TITLE STYLE GOAL 1 – SERVICE

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Online Water Quality Analyzers

Objective 1.1 - High Quality Services Initiative 1.1.1 – Apply proven technologies and processes to improve water quality

  • Ongoing capital project will result in significant increase in transmission

system analyzers capable of transmitting near real-time water quality data

  • Will permit proactive transmission system water quality management and

rapid response to nitrification events

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CLICK TO EDIT MASTER TITLE STYLE

GOAL 1 – SERVICE

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O&M Manual & SOP Development

Objective 1.1 – High Quality Services Initiative 1.1.2 – Enhance system reliably and efficiency

  • Develop operations manuals and standard operating procedures
  • HSPS 3-1 and North Garland System
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CLICK TO EDIT MASTER TITLE STYLE

GOAL 1 – SERVICE

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Outsourced Valve Exercising Program

Objective 1.3 - Proactive Maintenance Management Initiative 1.3.4 – Evaluate an implement outsourced maintenance options as warranted

  • Started in 2018
  • 572 of 589 valves exercised so far
  • FY21 will focus on highly critical valves
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CLICK TO EDIT MASTER TITLE STYLE

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  • Expand owner responsibilities
  • Early Impoundment of BDL
  • December 2020
  • Lake Office Completion
  • Currently scheduled for December 2020
  • Boat Ramps Completion
  • Boat ramp maintenance and upkeep
  • Dam Maintenance Facility Completion
  • Currently scheduled for Spring 2022
  • Emergency Action Planning (Initiative 2.5.1)

Objective 1.2 - Successful Bois d’Arc Lake Program Initiative 1.2.1 - Construct and open Bois d’Arc Lake

GOAL 1 – SERVICE

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Objective 1.2 - Successful Bois d’Arc Lake Program (continued) Initiative 1.2.2 - Develop and implement a shoreline management plan

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  • Implementation and Startup of Shoreline Management Plan
  • Begin development of BDL Watershed Protection Plan (WPP) (Initiative 2.3.3)
  • Substantial Completion of Dam
  • Implementation of Dam O&M
  • Implementation of Lake Operations Plan
  • Implementation of Emergency Response Plan

GOAL 1 – SERVICE

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Leonard Water Treatment Plant

Objective 1.2 – Successful Bois d’Arc Lake Program Initiative 1.2.3 – Construct and operate the Leonard Plant Onboarding and training of staff

  • Reviewing of O&M
  • SOP development
  • Training

Startup and Commissioning of Plant

  • Functional demonstration testing
  • 30 day testing

GOAL 1 – SERVICE

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Desktop Corrosion Control Study

Objective 1.1 - High Quality Services Initiative 1.1.3 – Meet or Surpass all Regulatory Requirements

  • Regulatory requirement when introducing a new water supply or making

significant changes to the treatment process (Leonard WTP)

  • Account for interaction between finished water from Wylie WTP Complex

and Leonard WTP

Raw Water Operations Plan

Objective 1.4 - Reliable and Resilient System Initiative 1.4.3 – Optimize the Functional Capacity of Existing Facilities

  • Updated in FY19 in anticipation of MSPS coming online
  • FY21 update will update for Bois d’Arc Lake and Leonard WTP
  • Define strategies to minimize raw water operational costs

GOAL 1 – SERVICE

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Cooperative Efforts with USGS

Objectives 1.1, 1.2 & 1.4

  • Maintenance of Bois d’Arc stream gages

required for lake operations

  • Identified efficiencies that allow for scaling

back of Zebra Mussel Monitoring efforts while still supporting operations needs

  • Participating in joint effort with DWU, TRA,

and TRWD to assess hydrology and water availability in the Trinity River Basin and to develop remote sensing tools for harmful algal blooms

GOAL 1 – SERVICE

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Chemical System Asset Management Program

Objective 1.3 – Proactive Maintenance Management Initiative 1.3.5 – Fully Implement Preventative Maintenance Programs

  • Implement cleaning and repair recommendations

from FY20 assessment and asset management planning effort

  • Assess condition of chemical system piping on the

Wylie WTP

  • Goal is to eliminate chemical pipe failure-related

chemical releases through efficient asset management practices at all treatment facilities

GOAL 1 – SERVICE

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Linear Asset Management Plan

Objective 2.1 – Disciplined Asset Management Initiative 2.1.2 – Enhance linear asset management systems and practices

  • Provides tools that staff can use to moving

forward to assess failure risk for and criticality for each individual pipe segment

  • Tool will be continually updated as new data

becomes available

  • High risk, high criticality pipelines will be

prioritized for condition assessment using advanced technology (e.g. electromagnetic)

  • Will allow staff to make more informed

pipeline repair and replacement decisions

GOAL 2 – STEWARDSHIP

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Cathodic Protection Program

Objective 2.1 – Disciplined Asset Management Initiative 2.1.2 – Enhance linear asset management systems and practices

  • Implement corrective and preventative maintenance on raw water systems

based on findings from FY20 assessment

  • Assess treated water pipeline cathodic protection

GOAL 2 – STEWARDSHIP

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GOAL 2 – STEWARDSHIP

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Spill Response Plan

Objective 2.5 – Systematic Risk Management Initiative 2.5.1 – Develop Emergency Management and Response Plans for all Facilities

  • Working to develop detailed operations

response procedures for contamination events in Lavon Lake

  • Leveraging existing lake and watershed

models to develop a dashboard that will allow staff to quickly assess potential risk to water treatment

  • Tool will help inform decisions based on

unique characteristics of the contaminant, such as dilution factor, travel time to intake, effectiveness of our treatment process to remove it, and more

Travel time (days)

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Objective 2.3 - Conscientious Environmental Stewardship Initiative 2.3.3 - Develop and implement watershed protection plans for District reservoirs

  • Begin development of BDL Watershed Protection Plan (WPP)
  • Non-regulatory plan to promote watershed protection activities throughout

the BDL watershed

  • Continuation of FY20 effort to collect data and perform analysis in support of

the plan

  • Host a series of public meetings with local stakeholders
  • Development will follow similar process and format as Lavon Lake WPP

Objective 2.5 - Systematic Risk Management Initiative 2.5.1 - Develop emergency management plans and response plans for all facilities

  • Emergency Action Planning
  • Implementation of Emergency Response Plan
  • EAP for Bois d’Arc Lake and Dam

GOAL 2 – STEWARDSHIP

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Lavon Lake Watershed – TCEQ Grant

Objective 2.3 – Conscientious Environmental Stewardship Initiative 2.1.2 – Implement the Lavon Lake Watershed Plan

  • Construction to begin on green stormwater demonstration area in North Parking

lot of NTMWD Engineering Building

  • Rain gardens will be installed at 3 locations in McKinney
  • Funding from TCEQ-EPA Nonpoint Source Grant Program

GOAL 2 – STEWARDSHIP

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AGENDA Discussion Items

C. Bois d’Arc Lake Operations Building exhibits overview

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LAKE OPERATIONS BUILDING LAYOUT

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DEMONSTRATION GARDEN PUBLIC SAFETY SPACE NTMWD LAKE ADMIN PERMITTING MEETING TRAINING PUBLIC EDUCATION JOINT USE NTMWD CONFERENCE ROOM

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LAKE OPERATIONS BUILDING AREA 1

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LAKE OPERATIONS BUILDING AREA 2

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LAKE OPERATIONS BUILDING AREA 3

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Including: Stats, map, timeline/milestones of planning, permitting, construction

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LAKE OPERATIONS BUILDING AREA 4

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Highlighting watershed protection and conservation

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LAKE OPERATIONS BUILDING AREA 5

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Including: Caddo, Fannin County history, Bois d’Arc tree, Sam Rayburn

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AGENDA Discussion Items

E. Opportunity for Committee members to provide feedback on Water Committee meeting

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AGENDA Discussion Items

F. Opportunity for Committee members to request potential future agenda items (No substantive discussion of items will take place at this time)

Adjournment

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