WASHINGTON COUNTY Budget Committee Meeting April 23, 2013 Agenda - - PowerPoint PPT Presentation

WASHINGTON COUNTY

Budget Committee Meeting April 23, 2013

Agenda

• Introductions
• Facilities Capital Projects
• Information Technology Services Projects
• Legislative & Economic Updates
• General Fund Update
• Meeting Schedule

Facilities Capital Projects

• Overview
• Project Priority Matrix
• Funding Sources
• Replacement Projects
• Capital Projects/Other Initiatives

Facilities Project Priorities

(Matrix)

• Life/Safety
• Security
• Environmental Remediation
• Operational Necessity
• Energy Efficiency/Sustainability
• Damage Repair

Other Factors: Type of resources, their availability, and timing

Facilities Capital Project Categories

Type of Service Funding Source

• Org. Unit
• Maintenance/Repair

Cost Plan 100-3535

• Equipment Replacement

Cost Plan 232-3555

• Capital Projects

Special/General 356-3580

Facilities Equipment Replacement Projects

Facilities Capital Projects/Initiatives

(Subject to change)

Information Technology Services (ITS) Projects

• Standard Client Configurations
• Network Infrastructure
• Major Business Applications
• Web-based Resources
• Voice Network Initiative
• Security Compliance
• Foundation for Innovation

Challenge:

• Support for existing

software products ends by 2014

• Reaching end of

desktop and laptop hardware service life for 25% of users Solution:

• Deploy new software

with extended support to 2020

• Continue to target

hardware extended service life with new equipment

Standard Client Configurations

Budget Impact:

– FY 2013-14 $884,000 – FY 2014-15 $375,000

Challenge:

• Storage and general network

resources reflecting issues relating to technology age, performance, capacity and support

• County WiFi network

available in some County facilities, while mobility demand increases

Solution:

Refresh and expand

• Storage area network
• Backup environment
• Core network switching
• WiFi coverage for access to

core network resources

Network Infrastructure

Budget Impact:

– FY 2013-14 $787,320 – FY 2014-15 $540,000

Challenge:

• Major enterprise

applications at end of service life

• Software platforms

becoming obsolete

• Hardware aging and

insufficient to sustain

Solution:

• Multi-year projects

with critical participation among department staff, consultants and ITS

• Major upgrade to

financial system (WISARD)

• Replace tax system

Major Business Applications

Major Business Applications

Budget Impact:

$6.9 million over five years

Including:

• Tax system replacement $3.7 million
• Financial system upgrade and budget

module system replacement $1.2 million

• Permitting System $1.3 million

Challenge:

• Sustained levels of high

utilization of County- hosted web resources and e-Government concepts

• Limited capacity to expand
• n current platforms
• Early-generation

technology limiting potential of content features

Solution:

• Major upgrade of County

web infrastructure underway – 64-bit architecture – Advanced version of authoring tools – Industry-leading search technology

• Multi-phased projects

engaging department content owners, consultants and ITS analysts

Web-based Resources

Budget Impact:

– FY 2013-14 $120,400 – FY 2014-15 $125,000

Challenge:

• Legacy voice network

continuing to provide critical voice services at late stage of service life

• Legacy environment

sustains separation between voice and data networks

Solution:

• Refresh underway

through multi-year project

– Voice Over IP (VOIP) – Convergence of voice and data networks

Voice Network Initiative

Budget Impact:

FY 2013-14 to FY 2014-15 $1.7 to $2.25 million

Challenge:

• Critical layers of

security and compliance infrastructure approaching end

• f service and

support life

Solution:

• Security

– Desktop security suite – Firewalls – Intruder detection/intruder protection systems

• Compliance

– Email archiving replacement – Expand electronic retention solutions

Security/Compliance

Budget Impact:

– FY 2013-14 $275,000 – FY 2014-15 $100,000

Foundation for Innovation

• Mobility

– Mobile Device Management (MDM) – Bring Your Own Device (BYOD)

• Expanded access

– Wireless – Content access for non-PC mobile devices

• Cloud computing integration

Legislative Updates

• PERS Reform Senate Bill 822
• Gain Share

Economic Updates

• Unemployment – 7.1% February 2013

7.3% February 2012 8.3% February 2011 9.3% February 2010 8.6% February 2009 4.4% February 2008

• Home values – 8.3% increase over last 12 months
• Building permits – 1,134 filed in February

The region has not seen more than 1,000 filed in a single month since the summer of 2007.

GF Ending Fund Balance

Actual and projected ending General Fund balance as a percentage

• f net revenues

Meeting Schedule

Upcoming meetings:

• Tuesday, May 14, 2013, at the Law Enforcement Center

Training Rooms from 11:30 a.m. – 1:30 p.m. – Election of officers – Receive proposed budget

• General Fund
• MSTIP Projects
• Overview of service district budgets
• URMD
• North Bethany CSDR
• ESPD

Meeting Schedule

Upcoming meetings:

• Thursday, May 23, 2013, at 8:30 a.m. in the Shirley

Huffman Auditorium of the Charles D. Cameron Public Services Building – Public hearing to approve proposed budget – Service district budgets:

• ESPD
• URMD
• SDL
• North Bethany CSDR

– Time certain, 10:30 a.m., to hear public testimony – Total County budget

Meeting Schedule

Upcoming meetings:

• Tuesday, June 24, 2013, regularly scheduled Board of

Commissioners meeting in the Shirley Huffman Auditorium of the Charles D. Cameron Public Services Building beginning at 6:30 p.m. – Public hearing – Board considers adoption of FY 2013-14 approved budget – Board considers adjustments to FY 2012-13 budget – Board considers adjustments to FY 2013-14 budget

Questions?