Ward 6 South Pupil Accommodation Review CommitteeWorkingMeeting#1 - - PowerPoint PPT Presentation

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Ward 6 South Pupil Accommodation Review CommitteeWorkingMeeting#1 Tuesday,January17,2017 Ward 6 South Pupil Accommodation Review Agenda: Working Meeting #1 Dinner:6pmMeeting:6:308:30pm Agenda Item 1.

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Ward 6 South Pupil Accommodation Review Committee Working Meeting #1

Tuesday, January 17, 2017

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Ward 6 South Pupil Accommodation Review

Agenda: Working Meeting #1 Dinner: 6pm Meeting: 6:30 – 8:30pm

Agenda Item 1. Welcome and Introductions 2. Meeting Norms 3. Role of the Pupil Accommodation Review Committee 4. Pupil Accommodation Review Background and Process 5. Overview of School Information Profile 6. Initial Staff Report and Recommendations 7. Preparation for Next Meeting 8. Questions and Comments 9. Closing

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Ward 6 South Pupil Accommodation Review: Meeting Norms

Meeting Norms

  • PARC meetings will be chaired by Vicky Branco, Superintendent, together

with Verna Lister, Facilitator

  • Members will arrive on time and we will ensure that the meetings end at

the scheduled time

  • The chair and the facilitator will follow the meeting agenda
  • Members wishing to speak will be acknowledged by the facilitator who

will maintain a speakers’ list

  • Members will treat each other, and the opinions of each other, with

respect

  • Meaningful information sharing comes through dialogue and

collaboration

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Ward 6 South Pupil Accommodation Review

What Is A Pupil Accommodation Review Committee (PARC)?

  • A Pupil Accommodation Review is a Ministry-mandated process that is used to

make important decisions about the future of a school or group of schools

  • It is established where changes under consideration includes the closure of a

school or relocation of a grade, grades, or program where the change would affect more than 50% of the enrolment of a school

  • A Pupil Accommodation Review Committee (PARC) is a committee established

by the Board to help gather community input about the future of the schools under review

  • Parents, students, principals, and local trustees are members of the PARC and

the PARC is supported by others such as central board staff, a facilitator and

  • ther Board resources
  • The PARC must follow the Ministry of Education’s guideline and the TDSB’s

relevant policies and procedures when completing its work

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Ward 6 South Pupil Accommodation Review

Work of the Pupil Accommodation Review Committee

  • The work of the PARC is guided by:
  • Ministry of Education’s Pupil Accommodation Review Guideline
  • TDSB’s Accommodation and Program Review Policy (P068) and Pupil

Accommodation Review Operational Procedure (PR598)

  • TDSB’s Terms of Reference for Pupil Accommodation Review Committees
  • Information Profiles for each of the schools involved in this Pupil

Accommodation Review

  • Policy documents are found in your resource binder: Red (First) Binder Tab

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Ward 6 South Pupil Accommodation Review

Mandate of the PARC

The PARC’s mandate is to represent the schools under review and act as the

  • fficial conduit for information shared between the school board and the

school communities. The PARC may comment and seek clarification on the initial staff report. The PARC may provide other accommodation options, which must include supporting rationale. The PARC’s feedback will be compiled and presented to the Board of Trustees as a section of the final staff report. The PARC cannot make decisions, including:

  • Decisions about the closure of schools;
  • Decisions about the future use of a school building; or,
  • Decisions about the use of a school building by external organizations or

partners.

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Ward 6 South Pupil Accommodation Review: Background

Description of Proposed Study

Explore a review of Rockcliffe MS, Cordella Jr PS, Harwood PS, George Syme CS, Roselands Jr PS, Lambton Park CS and Dennis Avenue CS to address underutilization, school boundaries and grade distribution among this group

  • f schools.

Program Drivers

  • Program Choice - Offer a variety of program choices to all learners including

adults

  • Equity - Provide equity of opportunity and access to programs
  • Fair Access to Specialized Programs and Schools - Achieve a fair and equal

distribution of specialized programs and specialized schools

  • Viability - Ensure viability of program

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Source: Long-Term Program and Accommodation Strategy 2016-2025

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Ward 6 South Pupil Accommodation Review: Background

Accommodation Drivers

  • Good Distribution of Schools - Maintain a distribution of elementary schools

within walking distance and secondary schools with good access to public transit and eliminate redundancy (schools in close proximity)

  • Minimal Transitions - Minimize school transitions for students
  • Minimal Use of Portables - Minimize the use of portables (three is acceptable if

space allows)

  • Service Integration - Integrate services in schools (wherever possible)
  • Good Utilization - Target utilization rates of 80% to 90% (review schools at 65%
  • r less and schools over 100% utilization rate)
  • Distinct Attendance Areas - Avoid shared attendance boundaries and split

attendance areas

  • Efficient Use of Space - Use existing space in schools efficiently to balance

enrolments

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Source: Long-Term Program and Accommodation Strategy 2016-2025

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Ward 6 South Pupil Accommodation Review: Background

500 1000 1500 2000 2500 3000

Ward 6 South Schools Enrolment History

Why are we here

  • Low utilization rates (school’s enrolment divided by the number of students it can

accommodate according to Ministry benchmarks)

  • Facilities with high 5-year facility needs
  • Shared and split attendance areas
  • Grade distributions that create a number of transitions

Enrolment History Enrolment Projection School Capacity

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Ward 6 South Pupil Accommodation Review: Process

Process to Date

Long-Term Program & Accommodation Strategy (LTPAS) Local Feasibility Team (LFT)

Board Approval - May 2015 & June 2016 Initial Staff Report to Planning and Priorities Committee requesting approval to start PARC November 16, 2016 LFT Meetings - May to September 2016 Board Approval to start PARC – November 23, 2016

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Pupil Accommodation Review Committee (PARC)

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Pupil Accommodation Review Process

Initial Staff Report Presented to Board of Trustees

Public Meeting

Outlines accommodation issues and staff recommendation(s). Public to be informed of the accommodation issues, staff recommendations and be given an opportunity to provide feedback.

Final Staff Report Posted

Final staff report to reflect the recommended accommodation option as well as a comprehensive summary of feedback received at public meetings.

Public Delegations

Public to be provided with an opportunity to voice concerns to Trustees prior to the board meeting where a final decision will be made.

Final Decision by the Board

  • f Trustees

The Regular Board meeting where a final decision will be made on the recommendations within the final staff report.

Form Pupil Accommodation Review Committee

Form PARC and present initial staff report for review. Committee Working meetings to be held as necessary.

Committee Working Meeting(s)

Additional working meeting(s) held to review feedback, examine alternatives presented.

Final Public Meeting

Final staff report is publically posted.

* Dates are subject to change.

Ward 6 South Pupil Accommodation Review: Process

Minimum 30 Business Days Minimum 40 Business Days Minimum 10 Business Days Minimum 10 Business Days Minimum 10 Business Days

Nov 23, 2016 Jan 17, 2017 Jan 30, 2017 Jan-March 2017 April 6, 2017 May 18, 2017 June 5, 2017 June 21, 2017

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

Resource Binder

  • Policy P068: Accommodation and Program Review (includes the

Ministry of Education Pupil Accommodation Review Guideline)

  • Operational Procedure PR598: Pupil Accommodation Review
  • Terms of Reference for Pupil Accommodation Review Committees
  • Initial Staff Report
  • School Information Profiles
  • Working Meeting #1 Presentation and Enrolment Data Package

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

School Information Profile

  • The Ministry of Education requires school

Blue (Third) Binder Tab boards to develop School Information Profiles as part of the Pupil Accommodation Review process

  • Information includes the following:
  • Facility Profile – capacity, square footage, site

size, facility condition index, renewal needs

  • Instructional Profile – actual and projected

enrolment, utilization rates, grade configurations

  • History of major facility improvements and

anticipated 5-year renewal needs

  • Maps – aerial and walking distance
  • Accessibility profiles
  • Staff allocations

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Ward 6 South Pupil Accommodation Review: School Information Profile Walking distance maps Where do the students living within a boundary go to school

Examples

Accessibility profiles Where do the students at a school live

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

Map of School Locations & Attendance Areas

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

Cordella Jr PS

Cordella Jr PS ‐ Historic and Projected Enrolment

Grade Range: JK – Grade 6 Building Capacity: 191

600

pupil places Existing Programs: DD/DH

500

ISP, Diagnostics ISP TDSB Program/Partners:

400

N/A 2021 Enrolment

300

Projection: decrease to 118 students

200

5-Year Facility Condition Index: 100%

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Concerns: Underutilization and long-term facility

96% 87% 87% 86% 86% Capacity = 191 183 161 84% 166 166 164 156 82% 164 152 80% 143 75% 134 70% 68% 129 67% 64% 65% 62% 128 123 124 118 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

condition

School Enrolment School Capacity Utilization Enrolment (Actual and Projected)

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

Dennis Ave CS

Grade Range: JK – Grade 5 Building Capacity: 268 pupil places Existing Programs: N/A TDSB Program/Partners: N/A 2021 Enrolment Projection: decrease to 118 students 5-Year Facility Condition Index: 96% Concerns: Underutilization and long-term facility condition

232 220 199 189 194 179 165 166 135 136 129 124 119 118 118 87% 82% 74% 71% 72% 67% 62% 62% 50% 51% 48% 46% 44% 44% 44% 100 200 300 400 500 600 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Enrolment (Actual and Projected)

Dennis Ave CS ‐ Historic and Projected Enrolment

School Enrolment School Capacity Utilization Capacity = 268

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

George Syme CS

Grade Range: JK – Grade 5 Building Capacity: 626 pupil places Existing Programs: French Immersion TDSB Program/Partners: Con Ed, Family Resource Centre 2021 Enrolment Projection: increase to 430 students 5-Year Facility Condition Index: 52% Concerns: Underutilization

470 437 407 401 438 421 409 386 384 392 410 419 421 425 430 75% 70% 65% 64% 70% 67% 65% 62% 61% 63% 65% 67% 67% 68% 69% 100 200 300 400 500 600 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Enrolment (Actual and Projected)

George Syme CS ‐ Historic and Projected Enrolment

School Enrolment School Capacity Utilization Capacity = 626

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

Harwood PS

Grade Range: JK – Grade 8 Building Capacity: 337 pupil places Existing Programs: N/A TDSB Program/Partners: N/A 2021 Enrolment Projection: decrease to 133 students 5-Year Facility Condition Index: 74% Concerns: Underutilization

209 207 177 169 177 179 192 179 157 155 150 146 140 135 133 62% 61% 53% 50% 53% 53% 57% 53% 47% 46% 45% 43% 42% 40% 39% 100 200 300 400 500 600 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Enrolment (Actual and Projected)

Harwood PS ‐ Historic and Projected Enrolment

School Enrolment School Capacity Utilization Capacity = 337

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

Lambton Park CS

Lambton Park CS ‐ Historic and Projected Enrolment

Grade Range: JK – Grade 6 Building Capacity: 336

600

pupil places Existing Programs:

500

Behaviour ISP, KELI TDSB Program/Partners:

400

Child Care 2021 Enrolment

300

Projection: decrease to 127 students

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5-Year Facility Condition Index: 45%

100

Concerns: Underutilization

Enrolment (Actual and Projected) 168 50% 173 51% 192 57% 179 53% 161 48% 147 143 44% 43% 148 135 44% 40% 137 41% 133 135 135 131 127 40% 40% 40% 39% 38% Capacity = 336 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 School Enrolment School Capacity Utilization

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

Rockcliffe MS

Grade Range: Grade 6 - 8 Building Capacity: 476 pupil places Existing Programs: French Immersion, Extended French, LD ISP , MID ISP TDSB Program/Partners: N/A 2021 Enrolment Projection: increase to 353 students 5-Year Facility Condition Index: 100% Concerns: Underutilization and long-term facility condition

405 396 375 401 421 422 367 357 326 296 286 300 310 330 353 85% 83% 79% 84% 88% 89% 77% 75% 68% 62% 60% 63% 65% 69% 74% 100 200 300 400 500 600 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Enrolment (Actual and Projected)

Rockcliffe MS ‐ Historic and Projected Enrolment

School Enrolment School Capacity Utilization Capacity = 476

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Ward 6 South Pupil Accommodation Review: Information about Schools in this Review

Roselands Jr PS

Grade Range: JK – Grade 6 Building Capacity: 341 pupil places Existing Programs: Extended French, Behaviour ISP, Learning Disability ISP TDSB Program/Partners: PFLC, Child Care 2021 Enrolment Projection: increase to 396 students 5-Year Facility Condition Index: 77% Concerns: Overutilization

316 302 296 266 249 260 301 302 334 334 355 375 392 400 396 93% 89% 87% 78% 73% 76% 88% 89% 98% 98% 104% 110% 115% 117%116% 100 200 300 400 500 600 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Enrolment (Actual and Projected)

Roselands Jr PS ‐ Historic and Projected Enrolment

School Enrolment School Capacity Utilization Capacity = 341

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Ward 6 South Pupil Accommodation Review

Initial Staff Report

  • Prior to establishing a Pupil Accommodation

Review, an Initial Staff Report must be presented to the Board of Trustees

  • The report must contain one or more options

to address the accommodation issues, including the supporting rationale

  • The option must address where the students would be

accommodated, any proposed changes to the existing facilities, and any proposed program changes, among other details

  • White (Second) Binder Tab

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Recommendations of the Initial Staff Report: Boundary Changes

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Recommendations of the Initial Staff Report: Cordella Jr PS

2017-18

  • Grade Range: JK-Grade 6
  • Programs: DD/DH, Diag

2018-19

  • Grade Range: JK-Grade 6
  • Programs: DD/DH, Diag

2019-20

  • Grade Range: JK-Grade 6
  • Programs: DD/DH, Diag

2020-21

  • Grade Range: JK-Grade 6
  • Programs: DD/DH, Diag

2021-22

  • School closes. Students and programs consolidate into the rebuilt Dennis Ave

CS.

2022-23 • School closed

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Recommendations of the Initial Staff Report: Dennis Ave CS

2017-18 • Grade Range: JK-Grade 5 2018-19 • Grade Range: JK-Grade 5 2019-20

  • Grade Range: JK-Grade 5
  • Holding strategy implemented: school relocated to space within Rockcliffe MS.

2020-21

  • Grade Range: JK-Grade 6
  • Holding strategy: school relocated to space within Rockcliffe MS.

2021-22

  • Grade Range: JK-Grade 7
  • Programs:

DD/DH, Diag

  • New school construction complete. Students return to the Dennis Ave site and are

joined by the Cordella students. Boundary change is implemented.

2022-23

  • Grade Range: JK-Grade 8
  • Programs: DD/DH, Diag
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Recommendations of the Initial Staff Report: George Syme CS

2017-18

  • Grade Range: JK-Grade 5 (Regular and French Immersion)
  • Programs: ConEd

(Adult ESL)

2018-19

  • Grade Range: JK-Grade 5 (Regular and French Immersion)
  • Programs:

Behaviour, LD

2019-20

  • Grade Range: JK-Grade 5 (Regular and French Immersion)
  • Programs: Behaviour, LD

2020-21

  • Grade Range: JK-Grade 6 (Regular and French Immersion)
  • Programs: Behaviour, LD

2021-22

  • Grade Range: JK-Grade 7 (Regular and French Immersion)
  • Programs: Behaviour, LD
  • Construction complete on addition and retrofits. Boundary change is implemented.

2022-23

  • Grade Range: JK-Grade 8 (Regular and French Immersion)
  • Programs: Behaviour, LD
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Recommendations of the Initial Staff Report: Harwood PS

2017-18 • Grade Range: JK-Grade 8 2018-19

  • Grade Range: JK-Grade 8 (Regular); Grade 4 (Extended French)
  • Programs:

MID, LD

2019-20

  • Grade Range: JK-Grade 8 (Regular); Grade 4-5 (Extended French)
  • Programs: MID, LD

2020-21

  • Grade Range: JK-Grade 8 (Regular); Grade 4-6 (Extended French)
  • Programs: MID, LD

2021-22

  • Grade Range: JK-Grade 8 (Regular); Grade 4-7 (Extended French)
  • Programs: MID, LD
  • Boundary change is implemented.

2022-23

  • Grade Range: JK-Grade 8 (Regular); Grade 4-8 (Extended French)
  • Programs: MID, LD
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Recommendations of the Initial Staff Report: Lambton Park CS

2017-18

  • Grade Range: JK-Grade 6
  • Programs: Behaviour, KELI

2018-19

  • Grade Range: JK-Grade 6
  • Programs: Behaviour, KELI,

Adult ESL

2019-20

  • Grade Range: JK-Grade 6
  • Programs: Behaviour, KELI, Adult ESL

2020-21

  • Grade Range: JK-Grade 6
  • Programs: Behaviour, KELI, Adult ESL

2021-22

  • Grade Range: JK-Grade 7
  • Programs: Behaviour, KELI, Adult ESL

2022-23

  • Grade Range: JK-Grade 8
  • Programs: Behaviour, KELI, Adult ESL
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Recommendations of the Initial Staff Report: Rockcliffe MS

2017-18

  • Grade Range: Grade 6-8 (Regular, French Immersion); Grade 7-8 (Extended French)
  • Programs: MID, LD

2018-19

  • Grade Range: Grade 6-8 (Regular, French Immersion); Grade 7-8 (Extended French)

2019-20

  • Grade Range: Grade 6-8 (Regular, French Immersion); Grade 7-8 (Extended French)
  • Holding strategy implemented: Dennis students relocated to space within Rockcliffe MS.

2020-21

  • Grade Range: Grade 7-8 (Regular, French Immersion); Grade 7-8 (Extended French)
  • Holding strategy: Dennis students relocated to space within Rockcliffe MS.

2021-22

  • Grade Range: Grade 8 (Regular, French Immersion); Grade 8 (Extended French)
  • Dennis students return to the new school on the Dennis site.

2022-23

  • School closes as all students are phased out.
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Recommendations of the Initial Staff Report: Roselands Jr PS

2017-18

  • Grade Range: JK-Grade 6 (Regular); Grade 4-6 (Extended French)
  • Programs: Behaviour, LD

2018-19

  • Grade Range: JK-Grade 6 (Regular); Grade 5-6 (Extended French)

2019-20

  • Grade Range: JK-Grade 6 (Regular); Grade 6 (Extended French)

2020-21

  • Grade Range: JK-Grade 6 (Regular)

2021-22

  • Grade Range: JK-Grade 7
  • Boundary change is implemented.

2022-23

  • Grade Range: JK-Grade 8
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Ward 6 South Pupil Accommodation Review: Initial Staff Report

Initial Staff Report: Data Package

  • Dark Orange (Fourth) Binder Tab
  • Status Quo and Initial Staff Report enrolment by school, program, and

grade for all schools in the review

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Ward 6 South Pupil Accommodation Review: Initial Staff Report School name and track (Regular, French Immersion, Extended French, or Special Education) Type of enrolment: Status Quo (no changes) or Staff Recommended Option Enrolment Projection by Grade Enrolment History by Grade

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Ward 6 South Pupil Accommodation Review

Preparation for Next Meeting

  • Please review the information in your binder and come to our next meeting

with any questions and ready to discuss the recommendations in the Initial Staff Report

  • Next meeting: Wednesday, January 25, 2017, 6-8:30pm, Rockcliffe MS Library
  • Questions?
  • Public Website: www.tdsb.on.ca/accommodationreviews
  • From the drop down menu, select: Pupil Accommodation Reviews, then

select: 2016 – Ward 6 South PARC

  • Email accommodationreviews@tdsb.on.ca

(Please write Ward 6 South PARC in the subject line)

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Ward 6 South Pupil Accommodation Review: List of Meeting Dates

January 17, 2017 Rockcliffe MS Library, 6-8:30pm PARC Working Meeting #1 January 25, 2017 Rockcliffe MS Library, 6-8:30pm PARC Working Meeting #2 January 30, 2017 Rockcliffe MS Gym, 6:30-8:30pm Public Meeting #1 February 2, 2017 Harwood PS School Council Meeting February 6, 2017 Cordella Jr PS School Council Meeting February 13, 2017 George Syme CS School Council Meeting February 15, 2017 Rockcliffe MS Library, 6-8:30pm PARC Working Meeting #3 February 22, 2017 Roselands Jr PS School Council Meeting February 28, 2017 Dennis Ave CS School Council Meeting March 1, 2017 Rockcliffe MS School Council Meeting TBD Lambton Park CS School Council Meeting March 8, 2017 Rockcliffe MS Library, 6-8:30pm PARC Working Meeting #4 March 23, 2017 Rockcliffe MS Library, 6-8:30pm PARC Working Meeting #5 April 6, 2017 Rockcliffe MS Gym, 6:30-8:30pm Public Meeting #2 April 19, 2017 Rockcliffe MS Library, 6-8:30pm PARC Working Meeting #6 (tentative)

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Ward 6 South Pupil Accommodation Review

Questions/Comments?

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