Using Box for Document Management Michael Fisher January 26, 2016 - - PowerPoint PPT Presentation

Using Box for Document Management

Michael Fisher January 26, 2016

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What is Box?

Box (or Box.com) is a cloud storage and sync service. Other examples of services like this are:

• Dropbox
• Google Drive
• Microsoft OneDrive

What is the point?

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http://www.flashdrivepros.com/Images/broken-flash-drive.jpg

The Final Frontier?

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http://blog.superuser.com/files/2012/02/disk_properties.png

Any other reasons?

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http://www.healthcareitnews.com/news/lost-thumb-drive-leads- 150k-fine

How to get started?

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http://www.shroyco.com/sites/default/files/coming-soon_0.jpg

Look for a Box account invite in your email soon.

Signing in

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Get your email address from

http://www.rochester.edu/directory/ Start at box.com and click “Log in”

Signing in…

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Shibboleth Log In Page

Box remembers your UR Affiliation

How does it work?

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Desktop sync

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Configuring desktop sync

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Signing into desktop sync

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Appropriate folders must be synced for desktop

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Folders created on a computer will be set to sync automatically.

Signing into mobile sync

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Signing into mobile sync…

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Sharing by web

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Sharing by email

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Sharing permissions

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Getting help

• Email SONHelp (in Global or SONHelp@URMC.Rochester.edu)
• Call the SON Help Desk: 585-275-7500
• SON Instructional videos are available at son.rochester.edu/its/box
• University of Rochester has additional documentation:

http://tech.rochester.edu/services/box/

• Box Notes documentation: https://community.box.com/t5/Managing-

Your-Content/Box-Notes-Overview-and-FAQs/ta-p/325

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