UOWD rms Lotus uickr Record Management System Record - - PDF document

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rms UOWD Record Management System Record Management System

Lotus uickr

Project Leader: Rajith Attupurath (Network Administrator) Assisted by: Asma Damankesh (Technical Support engineer )

rms UOWD

Current: Network Share Current: Network Share

Why did we introduce RMS in UOWD?

Storage user hitting H: drive quota limit maxed email quota Misuse of email to share files Limited to portable storage devices USB drives CD Limited file sharing options Multiple copies of same document Access on campus ONLY

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rms UOWD

Changes in how user access files Changes in how user access files

It’s not only the system, it’s also the procedure:

– If you are working on a file at home, and like to make some changes when you are in office, what do you do? & vice-versa. g y , y – If you want to share a file with your colleagues what to you do? – More frustrating scenarios:

You are working on your research grant proposal at home & need to rush in the office to submit by end of the day… Or amended your lecture notes/presentation before class and you forgot your USB drive on your way to work…

rms UOWD Storage media Storage media

Floppy disk CDROM Disc DVDROM Disc Mini USB & External USB Mini CDs Storage media are dependent with storage drives & ports i.e. CDROM Drives, USB ports

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rms UOWD

2009 pressing user request 2009 pressing user request

– Enabled more effective file access – Provides easy and secure file sharing Provides easy and secure file sharing – Avoid misuse of email as file storage – Concerns on file security – Access to relevant document when staff resigns

rms UOWD

Record Management System Record Management System

• Users requested for a secure storage space for:

– Lecture notes R h d t – Research documents – Presentations – and other related work documents

• Accessible

– Anytime – Anywhere