UOWD rms Lotus uickr Record Management System Record - PDF document

UOWD rms Lotus uickr Record Management System Record Management System Project Leader: Rajith Attupurath (Network Administrator) Assisted by: Asma Damankesh (Technical Support engineer ) UOWD rms Current: Network Share Current: Network Share Why did we introduce RMS in UOWD? Storage user hitting H: drive quota limit maxed email quota � Misuse of email to share files Limited to portable storage devices USB drives CD Limited file sharing options Multiple copies of same document Access on campus ONLY 1

UOWD rms Changes in how user access files Changes in how user access files It’s not only the system, it’s also the procedure: – If you are working on a file at home, and like to make some changes when you are in office, what do you do? & vice-versa. g y , y – If you want to share a file with your colleagues what to you do? – More frustrating scenarios: You are working on your research grant proposal at home & need to rush in the office to submit by end of the day… Or amended your lecture notes/presentation before class and you forgot your USB drive on your way to work… UOWD rms Storage media Storage media Floppy disk CDROM Disc DVDROM Disc Mini USB & External USB Mini CDs Storage media are dependent with storage drives & ports i.e. CDROM Drives, USB ports 2

UOWD rms 2009 pressing user request 2009 pressing user request – Enabled more effective file access – Provides easy and secure file sharing Provides easy and secure file sharing – Avoid misuse of email as file storage – Concerns on file security – Access to relevant document when staff resigns UOWD rms Record Management System Record Management System • Users requested for a secure storage space for: – Lecture notes – Research documents R h d t – Presentations – and other related work documents • Accessible – Anytime – Anywhere 3