Unified Judicial System FY2021 Budget Hearing February 19, 2020 David Gilbertson - Chief Justice of the Supreme Court Greg Sattizahn - State Court Administrator Aaron Olson - Director of Budget & Finance February 19, 2020 UJS FY21 Budget Hearing 1
February 19, 2020 UJS FY21 Budget Hearing 2
UJS Judicial Circuits UJS FY21 Budget Hearing 3 February 19, 2020
Who Pays for What… Counties pay for: State pays for: Courthouse facilities Judge/employee salaries and benefits Court transcripts Training & education Indigent defense costs Operating expenses Jury expenses Travel Interpreters- criminal cases Contractual services Witness fees Supplies & materials Law library costs (supported by fees) Capital assets Automation/Technology February 19, 2020 UJS FY21 Budget Hearing 4
FY21 Funding Level - $59,146,045 Personal Services vs. Operating Expenses Funding Sources Other 17.7% Federal Operating 0.6% Expenses 22.7% Personal Services 77.3% General 81.7% February 19, 2020 UJS FY21 Budget Hearing 5
FY19 UJS Selected Disbursements- $28.3 million Restitution, $2,907,107 Remitted to County, $12,895,771 Remitted to State, $12,075,402 Remitted to City, $401,824 February 19, 2020 UJS FY21 Budget Hearing 6
The Judicial Branch Budget Includes… SUPREME JUDICIAL STATE TRAINING COURT QUAL COURT COMM ADMIN OFFICE Budget Brief p. 8 Budget Brief p. 11 Budget Brief p. 14 Budget Brief p. 17 CIRCUIT CLERK OF COURT COURT COURTS SERVICES Budget Brief p. 23 Budget Brief p. 20 Budget Brief p. 26 COMMUNITY PROBLEM- INFO & BASED SOLVING TECH SERVICES COURTS Budget Brief p. 32 Budget Brief p. 35 Budget Brief p. 26 February 19, 2020 UJS FY21 Budget Hearing 7
FY21 Budget Breakdown by Program Circuit Court 28.8% Clerks of Court 20.6% Court Services 18.4% Info and Tech 9.6% Problem Solving Courts 9.0% Supreme Court 5.1% State Court Admin 4.5% Comm Based Services 1.5% State Bar 1.0% Training 0.9% Equal Access to Our Courts 0.4% Jud Qual Comm 0.1% 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% February 19, 2020 UJS FY21 Budget Hearing 8
Budget Brief p. 3 FY21 Budget Request- Governor’s Recommended FY2020 Total Budget (including State Bar) $58,301,098 FTE’s 586.2 Requested Change $844,947 FTE’s 3.0 FY2021 Total Budget $59,146,045 FTE’s 589.2 Total Increase 1.4% General Fund increase $782,678 1.6% Federal Fund increase $0 0.0% Other Fund increase $62,269 0.6% February 19, 2020 UJS FY21 Budget Hearing 9
FY21 Budget Request/Major Items Budget Brief p. 3 3.0 New FTE’s 1.0 Court Services Officer – Minnehaha Budget Brief p. 29 1.0 Court Services Officer – Pennington Budget Brief p. 30 1.0 Computer Assisted Court Recorder (Court Automation Fund) – Minnehaha Budget Brief p. 22 Drug/DUI Court Treatment Budget Brief p. 30 February 19, 2020 UJS FY21 Budget Hearing 10
Court Services Officers 2 CSOs added in FY 17 • 1.0 Minnehaha Supervision • 6 CSOs added 1.0 Pennington FY 14‐ SB 70 9033 8546 8543 8419 8323 8168 7992 7761 7729 6678 5437 8067 6150 5731 7304 7669 7585 7408 2292 2030 1842 1741 1242 760 738 874 966 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 Juveniles Adult 100 CSOs Statewide *20% increase in adult probationers since inception of SB70 for Standard Probation
Court Services Officers Budget Brief p. 29 Governor’s Recommended: UJS Weighted Workload Shows Demand of 20.28 1.0 FTE Minnehaha and 1.0 FTE Pennington Counties Officers Statewide. Cost for 1.0 CSO FTE is $70,190. 1.0 FTE Hughes 1.0 FTE Brown UJS Requested 7.0 FTE in 1.0 FTE Meade 1.0 FTE Codington FY 21 1.0 FTE Brookings 3.0 FTE in Minnehaha 8.0 FTE in Minnehaha (1 juvenile) 3.0 FTE in Pennington 7.0 FTE in Pennington (1 juvenile) 1.0 FTE in Codington Cost for 20.0 CSO FTE is $1,403,800 Cost for 7.0 CSO FTE is $491,330 February 19, 2020 UJS FY21 Budget Hearing 12
Problem-Solving Courts February 19, 2020 UJS FY21 Budget Hearing 13
Problem-Solving Courts Total Average Cost Per Year Clients Served 700 $25,000 612 $22,000 587 600 557 $20,000 490 500 453 $15,000 400 300 $10,000 $8,015 200 $5,000 100 $0 0 Penitentiary Drug Court Actual Actual Actual Projected Projected Total Average Cost Per Year FY17 FY18 FY19 FY20 FY21 February 19, 2020 UJS FY21 Budget Hearing 14
Drug/DUI Court Treatment Treatment Costs Per Client FY 21 Treatment $3,500 $3,165 $3,260 $3,325 Request: $3,000 $2,748 $2,776 $645,866 $2,500 $2,000 $1,500 FY 20 Treatment $1,000 Request: $500 $445,099 (SB 38, §14) $0 Actual Actual Actual Projected Projected FY17 FY18 FY19 FY20 FY21 February 19, 2020 UJS FY21 Budget Hearing 15
Drug/DUI Court Treatment Budget Brief p. 30 Drug/DUI Courts Budgeted at $2,700 per client Calculated based on cost of CBISA (adjusted annually for provider inflation) Does not account for other treatment needs such as mental health etc. Estimated to spend $3,260 per client in FY20 and $3,325 in FY21 Current funding is linked to static capacity of 445 clients Day in time verse a rolling capacity that takes into account graduations and terminations. Newer courts have more clients at beginning phases of treatment FY 20-projected to serve 587 FY 21-projected to serve 612 February 19, 2020 UJS FY21 Budget Hearing 16
Judicial Pay Increase Driven by Need for High Seeking 8% Increase for Quality Applicants Supreme Court Justices and Circuit Court Judges in Salary Not Competitive with Addition to Any Cost of Private Practice Living Increase South Dakota ranks 47 th in Current Salary- Supreme Court Justice: Salary for General $140,315 Jurisdiction Judges and 52 nd 8% Increase: $151,541 Current Salary- Circuit Court Judge: for Supreme Court Justices* $131,059 8% Increase: $141,543 Total Cost: $603,608* *Not Included in Governor’s Recommended FY 21 *2020 Judicial Salary Rankings- National Center for Budget State Courts February 19, 2020 UJS FY21 Budget Hearing 17
Computer Assisted Recorder Computer assisted recorder (1.0 FTE) (court automation fund) Electronically monitors courtrooms in Minnehaha and Lincoln County using CourtSmart technology. Adding an additional courtroom and also creating a new courtroom in the juvenile detention facility. There is currently one person handling all courtrooms and a 12:1 ration is simply too high. February 19, 2020 UJS FY21 Budget Hearing 18
Court Automation Fund (CAF) Revenues Expenses Information & Technology Search Fees FTE’s, Consulting, Hardware, Circuit Court Surcharge Software, Maintenance & Judgment Searches Support, BIT Charges, Interest Earned Development Information Requests Support Services Nonresident Attorney Fees Contract Judges, Committee Meetings, Microfilm, Bank and Victims Comp 1.5% Admin Fee Credit Card Fees Supreme Court Surcharge Capital Assets Fax Filing Fees Miscellaneous CD Transcripts Telecommunications, Equip Miscellaneous Maintenance, Westlaw, PEPL February 19, 2020 UJS FY21 Budget Hearing 19
Court Automation Fund Revenue by Type 8,000,000 263,614 7,000,000 246,758 256,490 261,163 6,000,000 3,397,239 3,794,410 3,358,377 3,516,675 5,000,000 Other Revenue 4,000,000 Search Fee Court Automation 3,000,000 2,000,000 3,438,059 3,417,639 3,362,103 3,230,610 1,000,000 ‐ FY18 Actual FY19 Actual FY20 Projected FY21 Projected February 19, 2020 UJS FY21 Budget Hearing 20
Condition Statement UNIFIED JUDICIAL SYSTEM COURT AUTOMATION FUND CONDITION STATEMENT (3012‐829) ACTUAL ACTUAL PROJECTED PROJECTED FY2018 FY2019 FY2020 FY2021 TOTAL RECEIPTS 7,091,788 7,288,634 7,037,179 7,125,536 TOTAL DISBURSEMENTS 6,824,235 6,718,294 7,366,099 7,389,522 NET (Receipts less Disbursements) 267,553 570,340 (328,920) (263,986) BEGINNING CASH BALANCE 5,500,709 5,087,070 5,299,534 4,970,614 ADJUSTMENTS (681,192) (357,876) 0 0 ENDING CASH BALANCE 5,087,070 5,299,534 4,970,614 4,706,628 February 19, 2020 UJS FY21 Budget Hearing 21
Security Grants FY 20 Security Grants awarded to 19 Counties 75/25 Match with Counties $295,575 awarded to Counties Projects included Video Surveillance Systems, Panic Buttons, Access-Controlled Doors and Metal Detectors Future Additional Round in 2020 Based on Need and Interest February 19, 2020 UJS FY21 Budget Hearing 22
Conclusion Q&A February 19, 2020 UJS FY21 Budget Hearing 23
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