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UKBA - BS 10500 Demonstrate Good Governance Demonstrate Good - - PowerPoint PPT Presentation
UKBA - BS 10500 Demonstrate Good Governance Demonstrate Good - - PowerPoint PPT Presentation
UKBA - BS 10500 Demonstrate Good Governance Demonstrate Good Governance Chris Pascoe UK Bribery Act (UKBA) UKBA Organisations must demonstrate that adequate procedures are (and if investigated, were) in place a UKBA defence. defence.
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Requirements
Communicate
Communicate policies and procedures to all stakeholders …or why create them in the first place?
Comply
Ensure that all stakeholders read the policies and make a compliance declaration within a defined period
Record Record
Maintain records of all personnel who have received the policy; made a compliance declaration; and most importantly, those that have not
Educate
Provide and repeat appropriate education where necessary
Review
Review the ABMS on (at least ) an annual basis
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Communication is key
How would/do you do this to comply?
Not just for UKBA/BS 10500 but for all key policies and procedures?
Traditional methods of communication are no longer adequate
Email Intranet/ SharePoint In person
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Using traditional methods:
How would you ensure (and prove) that individual stakeholders did receive, read, understand and agree to abide by particular policies? When required to do so, could you provide the version of the policy that individual stakeholders received at the time? – not policy that individual stakeholders received at the time? – not the version that is in force now! How would you manage joiners, movers and leavers? How would you ensure that the ABMS was reviewed annually?
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Proactive Policy Management Many of our Customers have addressed these issues, and more, by deploying PolicyHub, a built-for-purpose Policy Management solution.
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Just a few Clients
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Customer feedback Işbank
Benefits highlighted by Işbank
Consistent, centralised management of policies and procedures – UKBA, Anti- Fraud, AML A compliance audit trail to prove staff
“Hitec have a thorough understanding of the “The reporting we can now quickly and easily “I would recommend this product to all
- rganisations, it makes Policy and Procedure
A compliance audit trail to prove staff keep up-to-date with changes in policy Reduced administration leading to immediate time and cost savings Flexible assessment module Detailed reporting Demonstrable evidence of best practice and good governance
“Hitec have a thorough understanding of the Banking Sector and the challenges a regulated business faces.” “The reporting we can now quickly and easily generate is just so powerful and the ROI is incremental - I find new ways to utilise PolicyHub everyday, increasing efficiency at every stage”
- rganisations, it makes Policy and Procedure
management simple and takes the headache
- ut of management and regulatory reporting.
It quickly becomes a tool that you wonder how you lived without”
Robert Wood, Operations Manager & MLRO, Işbank.
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Customer feedback - ALD Automotive (Societe Generale)
Benefits Highlighted by ALD Immediate time and cost savings Demonstrable good governance for the board (Code of Conduct, AML) AML) Ability to re-brand to fit corporate brand guidelines Simplified process for staff who are more aware of responsibilities Complete visibility of compliance
”In less than a week, we had secured agreement to key policies from over 80% of
- staff. ….. At a Group level, we are
demonstrating an excellent level of corporate governance and compliance” “At Group level Societe Generale can demonstrate excellent Corporate Governance and Compliance” “For policy owners, we’re providing immediate EVIDENCE of how and when policies are being accepted”
Lindsay Grant, Business Services Management, ALD Automotive
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Customer feedback – Morgan Cole
Benefits Highlighted by Morgan Cole
Ability to rigorously enforce a policy within a deadline Ensured policy UNDERSTANDING Conflict of interests & declarations; Corporate Governance
“We’re seeing benefits from using PolicyHub on multiple fronts – delivering “We had well written policies and a system
- f policy “owners” – we were struggling
“Compared to the previous approach to
Compliance audit trail proving compliance High levels of staff understanding Detailed reporting, Lexcel Law Society Quality Standards adherence In tenders, ability to demonstrate highest levels of process Costs cut by 20:1
PolicyHub on multiple fronts – delivering cost savings and highest levels of
- perational effectiveness”
- f policy “owners” – we were struggling
with a lack of a system to make this process really effective, simple and sustainable” communicating and tracking policies, we cut on going management costs by a ratio
- f 20:1…… shortening the policy
acceptance cycle…… a 24:1 improvement”
Jeff Wright, I&T Director, Morgan Cole.
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“Information Security policies such as
Customer feedback Associated British Foods - AB Agri
Benefits highlighted by AB Agri Audit trail of policy communication and agreement (or not!) Visible evidence of staff awareness
- f essential policies – Fraud,
Whistleblowing, Acceptable Use
“We started thinking PolicyHub could help with IT Security Policies – but quickly “Information Security policies such as Acceptable Use for email and internet benefitted by PolicyHub’s ability to check employee policy status and immediately present policies for agreement”
Whistleblowing, Acceptable Use and many others Ability to immediately keep remote staff up to date Ability to rapidly respond to national programmes (e.g. Avian Flu) Ability to be sure of meeting rigorous Compliance, Business Ethics, and Security
- bligations
with IT Security Policies – but quickly established it could transform effectiveness
- f SO many policies, from HR, employee
questionnaires through to essential procedures that support business
- perations.”
Martin Freeman, IS Security Services Manager, AB Agri
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PolicyHub
Step 1: Create, import, amend Policies Step 2: Internal review process Step 3: Publish the right policies to the right people Step 4: Employee affirmation for key policies Step 5: Ensure understanding
- f key policies
Step 6: Audit every action and in-action
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PolicyHub Benefits
ensures the key policies and procedures get to the right people ensures the key policies and procedures get to the right people that their knowledge is assessed they become accountable by signing up to them that the entire process is recorded and auditable provides demonstrable evidence of BS10500 policy communication shows proof of staff “compliance statement” shows proof of “adequate procedures” being in place - a UKBA defence
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