@ fiusfl @fiusororityfraternitylife FSL Staff Presenters: Chris Medrano Graham, Associate Director Trenton Nettles, Assistant Director Joseph Kimber, Coordinator Naeema Stennett, Graduate Advisor
Sober Monitor Certification Must be Sober Monitor Certified ( good for 4 semesters ) Initial Training Foundational Knowledge Overview Sober Monitor Responsibility Overview Event Management Procedures Recertification Basic Refresher & Intervention Training
Learning Outcomes Participants will understand the: basic role of the Sober Monitor general event management guidelines for all social events that involve alcohol specific event management guidelines for SFL events specific event management guidelines for BYOB events
FOUNDATIONS
Harm Reduction Approach 100% policy compliance is ideal but not always realistic 100% non-compliance is not acceptable nor safe for members and guests Harm reduction is moving toward compliance Risk Management Education is based on policy NOTE: While harm reduction is the educational approach judicially, organizations are still held accountable to policy
Bystander Intervention
What constitutes a chapter social function? Is event listed/advertised on chapter website or social media? Is the event listed on chapter calendar (on/off line)? Will event be announced at a chapter meeting? Will any chapter officers be present? Do online invitations/guest lists refer to your chapter? Would a reasonable observer say it was your event?
3 Types of Events Without Alcohol BYOB 3 rd party Vendor
Events with Alcohol 3 rd Party Vendor BYOB Contract with 3 rd party to Guest bring their own provide beverage service beverages 21/+ purchase individual drinks Check at the “bar” area No alcohol guarantees in 1beverage at a time contract
Allowed Alcohol Typical 4-5 hour function Six, 12-oz cans of beer Four, 12-oz wine coolers, alcopops, or flavored malt beverages One, 25 oz box of wine (no glass bottles) No glass bottles No kegs, cases, 12-packs, or other alcohol containers larger than 6 No outside shaker bottles, water bottles, pitchers, tumblers, flasks or other containers No alcohol for common use overall (especially in member’s rooms) No shots, drinking games, beer bongs, etc.
NO NO Communal Drinking Sources
NO NO Communal Drinking Sources
NO NO
SOBER MONITOR Guidelines
Why do we have Sober Monitors?
Guidelines for Sober Monitors 1. Should not have consumed alcohol for a reasonable amount of time prior to and during the social event. 2. One monitor per every 15 people on the guest list 3. One sober executive board member is REQUIRED 4. If co-sponsored between organizations of opposite gender, both men and women monitors should be used to ensure safety of all guests a. Rules apply equally to men and women
Guidelines for Sober Monitors Monitors should be initiated members of all sponsoring 5. organizations. a. New Members should not be serving in these roles 6. The President, Risk Management Chair, and Social Chair should limit their use of alcohol during social events so they can ensure that a safe social environment is maintained. 7. Ideally, specialty clothing should be worn by the monitors and sober officer to set them apart from the rest of the attendees (ex highly visible t-shirts or jackets).
SOBER MONITOR 101: Know Your Role
Types of Sober Monitors Guest Check-Ins (can be under 21) Monitors (can be under 21) Servers (MUST be 21 and over)
Pre-Event Meeting Monitors should meet with the Risk Manager/Social Chairman before the event begins to discuss role/scope of responsibility and stations for the event.
Sober Monitor Stations Every exit/entrance to the building 1. Only 1 entrance to venue a. 2 sober monitors minimum at entrances i. There can be more than 1 exit (per fire code) b. 1 sober monitor minimum at each exit i. Any part of the venue that is restricted to members 2. Walking around the event 3. At the “Bar” area 4.
Responsibilities of Sober Monitors Responsible for checking ID cards and guest list upon 1. entry to the event. a. There should be system for identifying members and guests who are over the legal drinking age (i.e. 21/+ years old). b. At the entrance have a piece of paper with the date of the party and the year that 21 year old guests would be born in (ex. Born on or before 2/8/1996) Fully understand emergency protocol. 2. a. If an emergency situation arises, call 911 if appropriate and ask for assistance in ending the social function and have guests leave the party.
Responsibilities of Sober Monitors (continued) Be prepared to exercise right to deny access to the event to 3. anyone who they think is already impaired by alcohol or other drugs or wearing offensive costumes, even if the person is on the invitation list. Be prepared to ask members/guests to leave if they become 4. too intoxicated and behave inappropriately. a. If they are uncooperative, call the police. Respond to any disruptions that take place at the event. 5.
Responsibilities of Sober Monitors (continued) Be prepared to notify hired security (if applicable) if they see 1. a situation that requires attention. Prevent guests from leaving with alcohol. 2. Be prepared to find alternate transportation home for 3. impaired guests. a. Other brother or sister that has not been drinking b. Their DD c. Uber or car service
EVENT MANAGEMENT 101: What you need to know & do
Hired Police|Security Depending on type of event, size of event, venue, etc., hiring 1. licensed security is required|recommended. a. On campus houses hired security is REQUIRED b. Open alcohol related parties REQUIRE security Off-duty police officers are preferred when and where 2. possible. a. Include these expenses as part of your social planning budget b. PD is preferred but independent security companies are also allowed One security person for each 100 guests is recommended. 3.
The Entrance One, well light entrance, controlled and monitored by Sober 1. Monitors. Check to see if individual is a member or is on the guest list 2. Indicates time the guest checks in 3. The Exit Several exits must be available due to fire codes and laws. 1. Sober Monitor ensure that exists cannot be used as entrances. 2. Indicate time the guest leaves & collect wrist bands 3.
Guest List Required for all events with alcohol, but strongly encouraged for alcohol free 1. events. All guest lists should include the following people with their current membership 2. status All active/inactive members, pledges/new members, alumni/ae, guests 1. Guest list maximum should be determined by: 3. Facility capacity: Fire code of the venue 1. BYOB: 3 guests per member (or 4 x chapter size) 2. Determined by any INHQ policies 3. Chapter Rosters, University Directories, etc. are not acceptable guest lists. 4. Guest list used at entrance should be kept on file for at least 3 years 5. Guest list should be finalized 24 hours prior to the event to avoid add-ons 6.
EVENT MANAGEMENT 101: BYOB Events
Wrist Bands - BYOB Supplied by your chapter, if registered event with alcohol and guest list locked 24 hours in advance Given to attendees at check in Removed at check out Corresponding number of wrist bands for those guests who are 21/+ and for those under 21. At check-in, Sober Monitor should write name, type & amount of alcohol checked on wrist band The number of drinks they bring in should be identified at check in Determined by beer, wine coolers, or wine. Attendees with no wrist band should not consume alcohol
Wrist Bands-BYOB
Service Distribution Center- aka “The Bar” BYOB There is only ONE distribution center “bar” at the venue 1. No other location, especially members rooms, can be used 2. Holding Tank (a cooling area for the alcohol brought by members & 3. guests) can be as simple as a large, CLEAN, rubber trash can filled with ice Do not serve anyone who is intoxicated, even if they have tabs left. 4. Left-over alcohol can be picked up the following day. If not it is 5. discarded.
Service Distribution Center- aka “The Bar” BYOB (continued) To get alcohol a person brought, they must 6. a. Show appropriate wristband (and number of drinks remaining) b. Return empty can/cup (unless first drink) Only one alcoholic beverage at a time 7. A drink number should be removed in front of the server each 8. time a drink is distributed to that individual. a. The wristband itself serves as the 6 th tab. Once the 6 th drink is served, the wristband is removed. b. No sharing of wristbands. If all drinks are not consumed, the wristband must be removed in front of Sober Monitor
EVENT MANAGEMENT 201: 3 rd Party Vendor (3PV) Closed & Open Events
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