Trenton Nettles, Assistant Director Joseph Kimber, Coordinator - - PowerPoint PPT Presentation
@ fiusfl @fiusororityfraternitylife FSL Staff Presenters: Chris Medrano Graham, Associate Director Trenton Nettles, Assistant Director Joseph Kimber, Coordinator Naeema Stennett, Graduate Advisor Sober Monitor Certification Must be Sober
@fiusororityfraternitylife
@fiusfl
FSL Staff Presenters: Chris Medrano Graham, Associate Director Trenton Nettles, Assistant Director Joseph Kimber, Coordinator Naeema Stennett, Graduate Advisor
Must be Sober Monitor Certified (good for 4 semesters)
Initial Training
Foundational Knowledge Overview Sober Monitor Responsibility Overview Event Management Procedures
Recertification
Basic Refresher & Intervention Training
Participants will understand the:
basic role of the Sober Monitor general event management guidelines for all social events that
involve alcohol
specific event management guidelines for SFL events specific event management guidelines for BYOB events
100% policy compliance is ideal but not always realistic 100% non-compliance is not acceptable nor safe for members
and guests
Harm reduction is moving toward compliance Risk Management Education is based on policy NOTE: While harm reduction is the educational approach
judicially, organizations are still held accountable to policy
Is event listed/advertised on chapter website or social media? Is the event listed on chapter calendar (on/off line)? Will event be announced at a chapter meeting? Will any chapter officers be present? Do online invitations/guest lists refer to your chapter? Would a reasonable observer say it was your event?
BYOB
Guest bring their own
beverages
Check at the “bar” area 1beverage at a time
3rd Party Vendor
Contract with 3rd party to
provide beverage service
21/+ purchase individual drinks No alcohol guarantees in
contract
Typical 4-5 hour function
Six, 12-oz cans of beer Four, 12-oz wine coolers, alcopops, or flavored malt beverages One, 25 oz box of wine (no glass bottles) No glass bottles No kegs, cases, 12-packs, or other alcohol containers larger than 6 No outside shaker bottles, water bottles, pitchers, tumblers, flasks or other
containers
No alcohol for common use overall (especially in member’s rooms) No shots, drinking games, beer bongs, etc.
both men and women monitors should be used to ensure safety of all guests
5.
Monitors should be initiated members of all sponsoring
should limit their use of alcohol during social events so they can ensure that a safe social environment is maintained.
sober officer to set them apart from the rest of the attendees (ex highly visible t-shirts or jackets).
Guest Check-Ins (can be under 21)
Monitors (can be under 21)
Servers (MUST be 21 and over)
Monitors should meet with the Risk Manager/Social Chairman before the event begins to discuss role/scope of responsibility and stations for the event.
1.
Every exit/entrance to the building
a.
Only 1 entrance to venue
i.
2 sober monitors minimum at entrances
b.
There can be more than 1 exit (per fire code)
i.
1 sober monitor minimum at each exit
2.
Any part of the venue that is restricted to members
3.
Walking around the event
4.
At the “Bar” area
1.
Responsible for checking ID cards and guest list upon entry to the event.
who are over the legal drinking age (i.e. 21/+ years old).
party and the year that 21 year old guests would be born in (ex. Born on or before 2/8/1996)
2.
Fully understand emergency protocol.
ask for assistance in ending the social function and have guests leave the party.
(continued)
3.
Be prepared to exercise right to deny access to the event to anyone who they think is already impaired by alcohol or
is on the invitation list.
4.
Be prepared to ask members/guests to leave if they become too intoxicated and behave inappropriately.
5.
Respond to any disruptions that take place at the event.
(continued)
1.
Be prepared to notify hired security (if applicable) if they see a situation that requires attention.
2.
Prevent guests from leaving with alcohol.
3.
Be prepared to find alternate transportation home for impaired guests.
1.
Depending on type of event, size of event, venue, etc., hiring licensed security is required|recommended.
2.
Off-duty police officers are preferred when and where possible.
allowed
3.
One security person for each 100 guests is recommended.
1.
One, well light entrance, controlled and monitored by Sober Monitors.
2.
Check to see if individual is a member or is on the guest list
3.
Indicates time the guest checks in
1.
Several exits must be available due to fire codes and laws.
2.
Sober Monitor ensure that exists cannot be used as entrances.
3.
Indicate time the guest leaves & collect wrist bands
1.
Required for all events with alcohol, but strongly encouraged for alcohol free events.
2.
All guest lists should include the following people with their current membership status
1.
All active/inactive members, pledges/new members, alumni/ae, guests
3.
Guest list maximum should be determined by:
1.
Facility capacity: Fire code of the venue
2.
BYOB: 3 guests per member (or 4 x chapter size)
3.
Determined by any INHQ policies
4.
Chapter Rosters, University Directories, etc. are not acceptable guest lists.
5.
Guest list used at entrance should be kept on file for at least 3 years
6.
Guest list should be finalized 24 hours prior to the event to avoid add-ons
Supplied by your chapter, if registered event with alcohol and
guest list locked 24 hours in advance
Given to attendees at check in Removed at check out Corresponding number of wrist bands for those guests who are
21/+ and for those under 21.
At check-in, Sober Monitor should write name, type & amount
The number of drinks they bring in should be identified at check in
Determined by beer, wine coolers, or wine.
Attendees with no wrist band should not consume alcohol
1.
There is only ONE distribution center “bar” at the venue
2.
No other location, especially members rooms, can be used
3.
Holding Tank (a cooling area for the alcohol brought by members & guests) can be as simple as a large, CLEAN, rubber trash can filled with ice
4.
Do not serve anyone who is intoxicated, even if they have tabs left.
5.
Left-over alcohol can be picked up the following day. If not it is discarded.
6.
To get alcohol a person brought, they must
7.
Only one alcoholic beverage at a time
8.
A drink number should be removed in front of the server each time a drink is distributed to that individual.
served, the wristband is removed.
wristband must be removed in front of Sober Monitor
Fundraiser Parties
3PV responsible for checking and verifying ID’s and distribution of
wristbands/stamps for those of legal drinking age
Distribution and sale of alcohol is handled by 3PV No contracts benefitting the organization from alcohol sales Fundraising revenue should come from door admissions Security must be provided by 3PV
If security is not provided by the venue, police or security is required to
be hired if an open party
If in doubt always call: 911 Your Chapter Advisor Your Sorority & Fraternity Life Advisor