Training and Technical Assistance Presenter Bethany Case Victim - - PowerPoint PPT Presentation

OVC FY 2019 Vicarious Trauma Response Initiative: National Scope Training and Technical Assistance

Presenter

Bethany Case Victim Justice Program Specialist, Youth Office for Victims of Crime

Outline of Webinar Presentation

• 1. Mission of DOJ and OVC
• 2. Scope of this program
• 3. Walkthrough of the solicitation

Helpful hint: Have a copy with you to follow along and reference!!!

• 4. Questions and Answers

U.S. Department of Justice (p. 1)

This program furthers the Department’s mission by improving public safety and supporting crime victims, victim service providers, first responders, and local communities in the wake of crime.

OVC Mission Statement (p.4)

OVC is committed to enhancing the Nation’s capacity to assist crime victims and to providing leadership in changing policies and practices to promote justice and healing for all victims of crime.

Scope of this Program

• National in scope
• Training and Technical Assistance (TTA)
• Multidisciplinary—those who support crime

victims

• Partner and tailor support to community

implementation sites

• Eye on sustainability, adaptation, replication

Walkthrough of the solicitation

GET OUT YOUR COPY OF THE SOLICITATION!

Overview (p. 4)

• To improve public safety; support local communities; strengthen

responses to crime victims; and support victim service providers, first responders, and other allied professionals and volunteers.

• “Other allied professionals” is a term that refers to all others who

work to support crime victims including, but not limited to: community-based volunteers; faith-based providers; interpreters and translators; health providers; prosecutors, judges, and court staff; school personnel; crime scene investigators and medical

• examiners. The allied professionals that respond to and support

crime victims may be different in each community depending on the area’s population, needs, and resources.

Overview (p. 4)

• Develop and provide training and technical assistance for the

highly collaborative and multifaceted strategy outlined in this solicitation.

• Recipient will integrate and apply perspectives from a variety
• f disciplines, organizations, experts, and local communities

to buffer and mitigate the impact of vicarious trauma.

Project-Specific Information (p. 4-5)

• Approach must invest time and resources in communities and

alongside local providers. Must be accessible, tailored, and integrated.

• Help victim-serving agencies and their communities grow and

sustain proactive comprehensive responses to vicarious trauma—in a way that works for them and develops models that other communities could adapt.

Project-Specific Information (p. 4-5)

• Build upon existing evidence-based resources and expertise

(at the national, regional, tribal, state, and local levels),

• Weave these resources together with in- depth and tailored

technical assistance, based on the unique needs and resources in a particular community, and

• Provide free and accessible support and technical assistance

that results in a robust established and sustained response to vicarious trauma in at least 10 to 15 community implementation sites (including American Indian/Alaska Native communities).

Eligibility (p. 1)

• Nonprofit and for-profit organizations (including tribal

nonprofit and for-profit organizations),

• Faith- and community-based organizations,
• Institutions of higher education (including tribal institutions
• f higher education),
• Public agencies, state agencies, and federally recognized

Indian tribal governments.

• OVC welcomes applications under which two or more

entities would carry out the federal award; however, only

• ne entity may be the applicant. Any others must be

proposed as subrecipients (subgrantees).

Eligibility (p. 1)

• Applicant(s) must demonstrate:

– Subject-matter expertise and experience addressing vicarious trauma in the context described in this solicitation; – Proven record of collaborating with a range of partners to successfully execute complex projects; – Experience and capacity necessary to lead and manage a national-scope training and technical assistance (TTA) initiative; – Skills and resources necessary to meet all federal grants management requirements described in this solicitation. – All recipients and subrecipients (including any for- profit

• rganization) must forgo any profit or management fee.

Goal (p. 5)

The overall goal of this project is to successfully establish and execute national-scope and community-based approaches that buffer and mitigate the negative effects of vicarious trauma.

Objectives, Activities, Deliverables (p. 5-7)

• Solicitation outlines 5 objectives to accomplish

the goal along with corresponding activities and deliverables.

• At a minimum applicants must describe their

plan to meet (or exceed) all objectives described in the solicitation.

Objectives (p. 6-7)

1) Activate diverse stakeholders, who are experts in and committed to addressing vicarious trauma, at the national, regional, tribal, state, and local levels and reflects the cross-section of end users; 2) Identify and formally partner with community implementation sites to deliver tailored technical assistance to increase their capacity to address vicarious trauma caused by crime victimization; 3) Provide comprehensive support to the local communities selected; 4) Employ an effective feedback loop process to generate lessons learned, adjust approaches, and memorialize critical discoveries about what works and does not work for local communities; and 5) Share milestones and findings to advance knowledge and practice.

Federal Award Information – Grant Agreement (Pg. 9)

• OVC expects to make 1 award.
• Award amount may be up to $3 million.
• The anticipated period of performance for this

grant will be October 1, 2019, through September 30, 2022.

Grant vs. Cooperative Agreement

• Grant:
• Legal instrument of financial assistance
• Awarding agency maintains an oversight and monitoring role
• Without substantial involvement with awarding agency
• Cooperative Agreement:
• Substantial involvement between awarding agency and recipient

during the performance period

• Awarding agency closely participates in the performance of the

program

This award will be made as a Cooperative Agreement. See pages 8-9, 29-30.

Critical Application Elements

• Project Abstract* (Pg. 13)
• Program Narrative* (Pgs. 13-11) including:
• Description of the Issue 10 percent
• Project Design and Implementation 35 percent
• Capabilities and Competencies 25 percent
• Plan for Collecting Data Required for Performance Measures 5 percent
• Budget Detail Worksheet* (Pg. 12) 15 percent
• Letters of Support from Project Partners* (Pgs. 11) 10 percent

*Without these critical documents, the award will not proceed to peer review. (See page 12.) A breakdown for the scoring during the review can be found on page 26-27.

Program Narrative Format (Pg.13)

• Double-spaced, using a standard 12-point font (Times

New Roman preferred)

• No less than 1-inch margins
• Not exceed 25 pages
• Pages should be numbered

If the Program Narrative fails to comply with these length- related restrictions, OVC may consider such noncompliance in peer review and in final award decisions.

Budget Detail Worksheet (Pg.15-16)

• Use the DOJ standard form-Excel and PDF versions online.
• Combines budget detail and budget narrative into one single

document.

• Personnel costs should relate to the key personnel for the

project.

• The budget should include adequate funding to fully

implement the project, broken out by year, reflecting 36 months.

• The budget should be mathematically sound and correspond

with information described in the program narrative and aligned with the project design.

Data Collection (p. 14)

• Grantees are required to track and submit regular

performance data.

• Submit quarterly performance data through OVC’s
• nline Performance Measurement Tool.
• Review the applicable measures.
• Describe plan to collect and report this data.

Other Elements

• SF-424 – Pg. 12
• Information about proposed subawards/procurement

contracts – Pg. 16

• Indirect Cost Rate Agreement (if applicable) – Pg. 18
• Financial Management Questionnaire – Pg. 19
• Disclosure of Lobbying Activities – Pg. 19
• Disclosure of Pending Applications – Pg. 20
• Disclosure of Process Related to Executive Compensation – Pg.

21

Attachment Tips

OVC strongly recommends that applicants use descriptive names when labeling attachments. Good Examples: Bad Examples:

File Name: File 4: Budget Detailed Worksheet File Name: Budget File Name: File 6: Information on Proposed Subawards. File Name: File 4

How to Apply (Pg. 22)

• Applicants must register in, and submit

applications through, Grants.gov

• Submit application at least 72 hours prior to the

application due date

• Call the Grants.gov Customer Support Hotline at

800–518–4726 or 606–545–5035 (24/7) for technical difficulties

Submission Deadline (Pg.1)

June 4, 2019 11:59 p.m. ET

Remember………

• This application is only the FIRST step of a very involved

relationship with the federal government.

• There are lots of federal regulations associated with execution

and management of a federal grant.

• You must be willing and able to abide by all these.

– Serious consequences associated with not following regs.

• Ask for help! Read everything and ask others to read and discuss

with you.

• Apply under the correct competition ID: OVC-2019-15532.

Technical Problems/ Request for Late Submission (Pgs. 25-26)

• The following conditions generally are insufficient to justify late

submissions:

– Failure to register in SAM or Grants.gov in sufficient time (SAM registration and renewal can take as long as 10 business days to

• complete. The information transfer from SAM to Grants.gov can take

up to 48 hours.) – Failure to follow Grants.gov instructions on how to register and apply as posted on its website. – Failure to follow each instruction in the OJP solicitation. – Technical issues with the applicant’s computer or information technology environment, such as issues with firewalls or browser incompatibility.

Tips

• Start the application process early!

– Registrations (DUNS, SAM, Grants.gov) – Identify Partner(s) – Schedule planning meetings with proposed partner(s) – Begin drafting MOUs

• Apply under the correct competition ID: OVC-2019-

15532.

• Ask for the amount of funding needed.

Important Contact Information: Page 2

Technical Assistance for Submitting an Application: For technical assistance with submitting an application, contact the Grants.Gov Customer Support Hotline: – Phone: 800–518–4726 or 606–545–5035 – Email: support@grants.gov or https://grants.gov/web/grants/support.html Solicitation Requirements, Programmatic and General Assistance: For programmatic and general assistance with the solicitation requirements, contact the National Criminal Justice Reference Service (NCJRS) Response Center: – Phone: 800–851–3420 – Email: at grants@ncjrs.gov – web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. – Hours of operation: 10:00 a.m.– 6:00 p.m., eastern time, Monday through Friday, and from 10:00 a.m.–8:00 p.m., eastern time on the solicitation closing date.

Recommended Resources

OJP Funding Resource Center

• https://ojp.gov/funding/index.htm

DOJ Grants Financial Guide

• https://ojp.gov/financilaguide/DOJ/index.htm

DOJ Grants Financial Management Online Training

• https://ojpfgm.webfirst.com/

2019 OJP Grant Application Resource Guide

• https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

NIJ’s CrimeSolutions.gov

• https://www.CrimeSolutions.gov

Please submit questions during the presentation by using the Q&A box and selecting all presenters.

OFFICE FOR V1cT1Ms OF =·RIME

JUSTICE FOR VICTIMS JUSTICE FOR ALL