Presentation Title
7/9/2015 1
Your company name
Presentation by
- CS. B. Narasimhan
Todays Overview Overview of E-Voting 1 An Analysis of the 2 - - PowerPoint PPT Presentation
Todays Overview Overview of E-Voting 1 An Analysis of the 2 Amendment & Its Implications Presentation Title Presentation by Your company name CS. B. Narasimhan At WIRC on 16 th May 2015 7/9/2015 1 AB TAK CHAPAN (1956) ABSE
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Presentation by
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Corporate and stakeholders expressed
Need for clarity on matter like demand for
Hence not mandatory till 31st December 2014 THE MCA THEN PROCEEDS TO SAY THAT
7 ITEMS ARE COVERED BY MCA
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Item no (i)….. Voting by show of hands
Item no (ii)…. Shareholders who have voted
Item no (iii) Clarified that rule 22(16) cannot be
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Item no (iv)….. Clarified that companies which
Item no (v)….Where a shareholder is unable to
MCA CIRCULAR DATED 17TH JUNE
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Item no (vi)….. Manner of voting by
This opens up the possibility of a poll and nothing
else…..
While demand for a poll is said to be irrelevant
under (iv) the only recourse possibly could be for the Chairman to call for a poll suo motto
MCA CIRCULAR DATED 17TH JUNE
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Item no (vii)….Clarified that rule 20(3) will
Clarified further that those companies who do
adopt this on a voluntary basis will have to comply in full
Item no (i) to (vii)….WHERE DOES THIS
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In English “having country-wide
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HOW WOULD THE SERVICE PROVIDERS
SP creates log in id and PW!!!!!
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Electronic Voting System – Notice of Meeting
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Electronic Voting System – Notice of Meeting
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Remote voting kept open for not less than 3
Option available to the company to
Voting to close at 5.00 PM prior to the date
Available for both physical and
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No change once the vote is cast No voting at meeting if participated in e-
Ballot paper distribution difficulties vs.
E-voting would be preferred mode Facility to declare results early Remote voting to be blocked forthwith on
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Board to appoint one or more
Assistance may be taken from a
Scrutinizer(s) consent required
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Scrutinizer provided with ( Refer rule 21 (1)
Company to decide for electronic or physical?
The rules provides for (either or) Clause 35B to be applicable only for postal
In GM either remote voting or voting at
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ROM, Signatures, Attendance and
Distribution of Ballot / Polling
Initial the Papers received Lock and seal empty Box To open Box in presence of 2
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Decide validity of poll paper in
Ignore vote cast by proxy if cast by
Ignore votes cast if already cast
Identification at the time of handing
Manpower of RTA’s for AGM E-voting at meeting advantageous
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Scrutinizer to first count votes cast at
Unblock votes cast through remote
Two witnesses required not to be
Consolidated Report to be given to
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Report within 3 days of conclusion Chairman to countersign the
Declaration of Results – deemed to
Remote voting to remain secret not
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Only information to be made available
Nothing else to be known Preparation of Register by Scrutinizer
Chairman approves signs minutes to
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Results on the website of Company &
Intimation to Stock Exchanges Stock Exchanges to place on their
No withdrawal of resolutions No use of words “with or without
Several inconsistencies laid to rest
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Company to fix date of GM COD within 7 days of GM (Challenges) Minimum 3 days for voting period Close voting at 5 pm prior to meeting Prepare Notice of meeting with the
Release advertisements Responsible for compliance Form MGT 11 for Proxy wordings????
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Request RTA to seek download of
For mailing Notice For determining eligibility for voting No fees be paid for COD download since it
Decide on e-voting or physical voting at
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Set up download of both Ben pos Generate log-in id and password for
Obtain second download for purpose
Lay down procedure for providing PW
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Compliance with every single
Poll report for voting at meeting in
Name of agency Name of RTA Facility of remote voting
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Mailing of Notices including Qty. Contents of Notice Posting on website of Company &
Cut- off date Manner of voting at meeting
Publication of Notice (reference to
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Closure of remote voting Not voted again at meeting Rejections on account of above Period of remote voting Confirmation it was done in a fair
Confidentiality of remote voting
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Counting of votes for vote at meeting Unblocking of remote voting Names of witnesses Consolidation of the votes cast The results of each item placed for
One consolidated report would do combining
Voting reporting under clause 35??
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Subject to sufficient votes resolution
U/S 107 “AT ANY GENERAL
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WOULD THIS MEAN THERE WILL BE NO SHOW OF
HANDS ON ANY MATTER ????
WILL SHOW OF HANDS JUST BE
SHOW OF HANDS IS ONE VOTE BUT
ALL DECISION BE RECKONED WITHOUT A
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MEMBERS WHO HAVE PARTICIPATED IN
There will be DUPLICATE VOTING IF THEY
ON A POLL IDENTIFICATION MAY BE
IS E-VOTING INDEPENDENT OF VOTING IN
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DO WE NEED A PROPOSER AND
VOTING HENCEFORTH CAN NEVER BE
HOW DO WE RECORD THE MINUTES OF
IN THE MATTER OF COMPANIES ACT 1956 SECTION 391 394 RE: GODREJ INDUSTRIES
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stripping them of the right to question, the right to debate, the right to seek clarification; and, above all, the right to choose, and to choose wisely. A vote is an expression of an opinion. That vote must reflect an informed decision. Dialogue and discourse are fundamental to the making of every such informed decision. [Counsel’s] submission seems to me to relegate shareholders, in the guise of greater inclusiveness, to a very distant second place in the scheme of corporate governance, seeing them merely as a necessary evil.
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link to a single scanned PDF file entitled “COMPANIES ACT 2013 - STATEMENT OF NOTIFICATION OF RULES”. They are all said to be effective 1st April 2014. Several of these are not yet gazetted; at least I have not been able to find any gazette. I do not see how any such rules can be made effective on this basis where a ministry simply puts up some scanned document under the signature of one of its officers but sans any publication in the official gazette. That publication is not an idle formality. It has a well-established legal purpose. That purpose is not and cannot be achieved in this ad-hoc manner. (This has since been done?????????)
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Duties of Secretarial auditor – Fraud Reporting [Sec 143(12)(14)]
7,8,34,35,36,38,46,56,66,73,74,75,130,134,140,143,144,149,177,195,199,206,2 10,211,212,213,216,218,219,221,223,224,225,226,229,245,251,266,271,336,33 9,430,442,447 & 448)
Audit, has sufficient reason to believe that an offence involving fraud is being committed or has been committed against the company by officers or employees of the company, he shall report the same to the Central Government immediately but not later than 60 days of his knowledge with a copy to the Board / Audit Committee seeking their reply within 45 days
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Duties of Secretarial auditor – Fraud Reporting [Sec 143(12)(14)]
address the fraud
Committee with his Comments to the Central Government within 15 days of reply by Board / Audit Committee
the professional!!!!!.
loss!!!!!!
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Section 448 states that, save as otherwise provided in the Act, if in any return, certificate, financial statement, prospectus, statement or other document required by the Act or Rules made thereunder, any person makes a statement: (a) Which is false in any material particulars, knowing it to be false; or (b) Which omits any material fact, knowing it to be material, He shall be liable under Section 447
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Punishment in case of repeated default (Sec 451)
Section 451 provides that if an offence punishable either with fine or imprisonment is repeated within a period of three years, the company and the officer shall be punishable with imprisonment as provided and twice the amount of fine for such default, for the second and subsequent occasions. REPEAT OFFENDERS TAKE CARE????
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Scams above Rs 5000 Crores Year Name of the Scam Amount in Crores 1992 Harshad Mehta 5400 1993 Vanishing Companies 25000 1995 Plantation companies Scam 50000 1995-98 Mutual Funds Scam 15000 2008 FX derivative scam 32000 2009 Satyam scam 12000 2012-13 Sahara ?????? 25000 2013 Saradha scam 20000 TOTAL 184400
successful
GREATER THAN YOUR FEAR OF FAILURE………..Albert Einstein
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