F INANCE & R ESOURCES REPORT TO ERC 02 M ARCH 2011
P ROCUREMENT REPORT TO ERC 02 M ARCH 2011
E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
I NFORMATION SERVICES REPORT TO ERC 02 M ARCH 2011
IS A GENDA I TEMS Development Programme Update IS Strategy Update Matters arising E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
2010 D EVELOPMENT P ROGRAMME Management & Network Student \ staff Infrastructure Security Operations developments services developments Initiation Application Architecture Voice services plan [Medium term solution] Scheduled 2011 Planning Web server replacement ( PILOT ) Network equipment Upgrade of the Upgrade of staff & Data leakage Electronic replacement [ Phase 2 DHCP & DNS student Email & prevention – Equipment documents records service decouple from management replacement] Luminis Execution Power availability Network Access Application Student (UPS & batteries) Expenses Control Architecture [Short communication term solution] Active directory Active directory Network equipment HEA student expansion – server upgrades replacement [ Phase 1 statistical returns Mountjoy Sq – Tender & audit] Excellence in Active directory Bandwidth upgrades: expansion – CBS administration Mount St, Portland (Registrations) row, Temple bar Completed Managed print Programme Resilient connection HEA (PILOT) Sector collaboration SS circulation machines E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
2010 D EVELOPMENT P ROGRAMME 2010 Programme will complete on time and within budget April 2011 Key Deliverables 2010 – Full Report June 2011 E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
B USINESS BENEFITS FROM IS WORK PROGRAMME 2010-11 Compliance with HEA reporting requirements New network equipment replacement tender in place Student print service managed by Ricoh, cost savings to DIT Standard registrations process in place Resilient network connection to the HEA “One DIT” desktop service extended to Cathal Brugha St & Mountjoy Square – cost savings in licensing/hardware, IT support Network upgrades to: Mount St, Temple Bar, Portland Row Encryption service available, improved staff awareness on information security Improved desktop security and Windows 7 support Pilot project to introduce Edugate (federated access management) to enable exchange of information between other Institutes. E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
B USINESS E SSENTIAL P ROJECTS FOR 2011 Projects Requested Q1 2011 Q2 2011 Q3 2011 Q4 2011 Funding required in 2011 for 2011 (incl VAT) Webcourse to managed services (Completed) €40,000 €40,000 €40,000 Upgrade to Millennium (Library system) €60,000 €20,000 €20,000 Millennium: Encore implementation €10,000 €10,000 €10,000 Millennium - staff records interface (Completed) €7,000 €0 Banner upgrade (Timing TBC) €360,000 €0 Research Information system Agresso, Core HR interface €4,000 €4,000 €4,000 Integration of Banner & Coursewise (incl academic prog data management) €24,000 €24,000 €24,000 New Institute reports (assume small selected shortlist) €24,000 €24,000 €24,000 Junior music management system €5,000 €0 €0 Migration and upgrade of all applications of alpha platform (incl TLT) €450,000 €20,000 €10,000 €30,000 €280,000 €280,000 Agresso 5.5 upgrade (incl. Online requisitioning) Timing TBC €280,000 Online payments by installments €36,000 €36,000 €36,000 CMIS application upgrade €36,000 €36,000 €36,000 Expansion of the office of the future principle in DIT €20,000 €5,000 €15,000 €20,000 Application Architecture (incl. Internal & external hosting) €570,000 €140,000 €20,000 €410,000 €570,000 Replace security infrastructure (firewall & load balancer) €80,000 €80,000 €80,000 Physical environment ( DC, Wiring centre, computer rooms) €82,000 €40,000 €42,000 €82,000 Network equipment upgrade [Phase 3 - Provide for reliable & performant staff & wireless connectivity ] €220,000 €160,000 €160,000 Network upgrade - [ Phase 4 - Student desktop connectivity ] (subject to cross function services roadmap) €450,000 €100,000 €200,000 €150,000 €450,000 Introduction of procurement cards for small value purchasing €18,500 €18,500 €18,500 Provision of self-service machines at Bolton St and Kevin St libraries (timing TBC) €70,000 €70,000 €70,000 introduction of e-Recruit application €66,000 €66,000 €66,000 Student Email & Collaboration (commenced 2010) €50,000 €20,000 €20,000 €10,000 €50,000 Compliance with the requirements of the Office of the Data Protection Commissioner €0 Web services for incident management €0 €0 €0 Desktop services consolidation €65,000 €5,000 €30,000 €30,000 €65,000 Admissions via Campus IT TBA
N ON -E SSENTIAL P ROJECTS FOR 2011 Cost in Projects 2011 Introduction of a Membership Management System in Fit2Go club €24,000 Installation of an ePortfolio system and integration with the Active Directory System €20,000 GradIrelandConnect (aka TargetConnect), Careers service – client relationship €3,500 management system Student attendance monitoring for retention €10,000 Research Student registration upgrade Minimal Introduction of a new Texting service across DIT €10,000 Replace outdated equipment in Aungier St labs and staff offices €258,496 Assess the suitability of VD I to deliver Engineering applications 15000 - 30000 White paper developments \ Common Systems Design (CSD) €30,000 €355,996
2011 D EVELOPMENT P ROGRAMME Key Highlights for 2011 ICT Strategy 2011 – 14 Office of the Future Expansion - Paperless Meetings, Document Management Data Integration Infrastructure Risk greatly mitigated Student/Staff Collaboration Architecture Email, calendar, shared space, social networking, etc New Applications, Admissions, eRecruit, Expenses, etc Cloud Computing, Shared Services, Managed Services Student Desktop Services Plan (Technology Committee to draft). Mobile Computing/Wireless expansion – national approach and locally E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
IT S TRATEGIC P LAN 2011-2014 Emerging Strategic objectives of Political technologies other Higher Education requirements Institutes Sustain IT infrastructure Mobile computing ONEGOV Optimise business operations Cloud-based services Hunt report Make information secure Social computing Circular 2/09 Support Research Virtualisation DIT Vision 2001-2015 DIT Strategic Objectives 2010-2012 ( and 2012-2015 ) Customer surveys College/Function IT Priorities Workshops IT Strategy 2011-2014 E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
IT S TRATEGIC P LAN 2011-2014 Learning & Teaching Research Administration Greater availability of collaboration tools to improve workflow, communications and business processes Access to professional IT services to better understand emerging technologies and to provide support and advice Equality of service to all DIT Facilities to better promote DIT to external marketplace Students with assistive IT (showcase for DIT Research, higher ranking on search engines training and support available e.g. Google) Co-ordinated delivery of IT services across DIT Improved communication of IT services to DIT customer base Greater exploitation of MIS (including shared services) to create efficiencies and facilitate reporting needs Be able to respond quickly to changing needs in Learning & Facilitate a successful Teaching outcome to Organisation of DIT / EIA E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
IT S TRATEGIC T HEMES Superior Cost Operational Process Workforce Customer efficiency reliability improvement resources Experience E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
IT S TRATEGIC T HEMES Measurement of benefits that support DIT strategy Superior Cost Operational Process Workforce Customer efficiency reliability improvement resources Experience Organisation of DIT Information security and infrastructure Delivery of Customer-centred service benefits to support DIT strategy Compliance with legislative and reporting requirements Learning & Teaching support Research E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
ICT S TRATEGY 2011 - 2014 Draft Strategy circulated Next steps Feedback and consultation with Planning, Directors, Technology Committee, Research, Academic Affairs, Finance, HR, and Colleges Review risk register Final draft April 2011 Review April – June 2011 incorporating new DIT Strategy June 2011 ERC & SLT for approval. E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
M ATTERS A RISING Encryption of Laptops Data breach management process approved SLT laptops to be encrypted as priority 10 DIT laptops stolen since January 2011 – 1 encrypted ICT Equipment Replacement Strategy Library & Computer Labs & Informal Space 3,126 DIT PCs for student use in 135 locations 74% of PCs in located in Aungier, Bolton and Kevin Sts 86% of students have a laptop (ECAR survey 2009) Managed Print Service E XECUTIVE R ESOURCES C OMMITTEE : 02 M AR 2011
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